1. Exhibit A - SOW, Specs, Bid Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2026000526

All Warehouses Ice Cream, Yogurt, Cottage Cheese

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data. THE CDOC WAREHOUSE OPERATIONS IS SEEKING

BIDS FOR WAREHOUSE ICE CREAM, COTTAGE CHEESE, AND YOGURT.

3. SPECIFICATIONS:

A. Ice Cream, Sherbert, Yogurt & Cottage Cheese Specifications: Complete item specifications and approximate quantities to be ordered as per accompanying price quote form – Exhibit D.

Each vendor is to provide Brand, Product/item #, unit cost, and extended cost on all items bid.

B. All food products shall be properly labeled as to identity and origin.

C. The Brand awarded will be the brand expected for delivery, substitutions will not be accepted and will be rejected by the receiving staff.

D. Items must be Kosher and accompanied with applicable Kosher symbol, Examples of currently approved Kosher Certifications with Symbols can be found on Attachment 3.

E. All products listed must be date coded and meet the current Grade Shield Standards published by the United States Department of Agriculture for the items listed within this request.

4. DELIVERY

A. Each warehouse will have a standing order for weekly or bi-weekly orders to be delivered on specified dates and times, which will be provided upon award. Additional orders may be placed during the duration of this award period, from July 1, 2026, through June 30, 2027.

B. Awarded vendors must be able to deliver to the six (6) warehouse locations as listed below:

- Arkansas Valley Correctional Facility (AVCF) 12750 Hwy 96, Lane 13 Ordway, CO 81034

- Buena Vista Correctional Complex (BVCC) 15125 Hwy 24 & 285, Buena Vista, CO 81211

- Canon City Central Warehouse (CCCW) 57500 Hwy East & Evans Rd, Canon City, CO 81212

- Denver Women’s Correctional Facility (DWCF) 3600 Havana Street, Denver, CO 80239

- Limon Correctional Facility (LCF) 49030 State Hwy 71, Limon, CO 80826

- Sterling Correctional Facility (SCF) 12101 Hwy 61, Sterling, CO 80751

C. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

D. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a Non-Delivery.

E. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. PRODUCT APPROVAL AND SAMPLES

All product Brands and Nutritional specifications must be approved for use prior to award.

If any products proposed in this DQ submission have not previously been approved by CDOC authorized staff:

i. Specifications must be included with proposal documents if not previously approved by CDOC authorized staff.

ii. Specifications and Nutritional fact sheets need review will be sent to:

doc_hq_fdsvc_laundry@state.co.us

iii. Bidders my be expected to provide a sample upon request only. If samples are requested, vendors are required to send them immediately in order to be eligible for future award(s).

iv. Samples will be sent at the sole expense of the vendor and will not be returned.

v. Only when requested, sample requests must be sent to:

Colorado Department of Corrections – HQ Attention Charleen Crockett 1250 Academy Park Loop Colorado Springs, CO 80918

6. CDOC RESPONSIBILITIES

Award from this solicitation will be made on a Purchase Order for the term dated noted above.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

8. INVOICING

A. All invoices will need to be submitted via email to: doc_accountspayable@state.co.us B. All invoices will be sent by the 15th of each month to the above referenced departments/staff via email.

9. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally (see product approval & samples section above) and a sample may be required prior to bid closing.

The remainder of this page is left intentionally blank.

10. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-F and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

DQ 2026000526

All Warehouses Ice Cream, Yogurt, Cottage Cheese