1. Exhibit A - SOW, Specifications, Bidder Response-Fresh Produce.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS (SOW), BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000075 Fresh Produce

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

The CDOC warehouse is seeking bids for fresh produce to supply our correctional facility kitchens.

3. ITEM SPECIFICATIONS:

A. Complete item specifications and quantities as per the accompanying Exhibit D-Price Quote.

B. Each Bidder is to provide unit cost and extended costs on all items bid.

C. All food products shall be properly labeled as to identity and origin.

D. The brand awarded will be the brand expected at time of delivery. Substitutions or alternative products will not be accepted and will be rejected by warehouse receiving staff.

E. All commodities listed in this DQ must be date coded and must meet the current United States

Standards published by the United States Department of Agriculture for the grades required.

4. DELIVERY:

A. All fresh produce must be shipped in appropriate transport containers to each of the warehouses listed below by delivery date indicated on Exhibit D-Price Quote.

i. Monday, August 31st, 2026:

Buena Vista Correctional Complex (BVCC) – Prior to 12:00 Noon Highway 285, Buena Vista, CO 81211

ii. Tuesday, September 1st, 2026:

Arkansas Valley Correctional Facility (AVCF) – Prior to 2:00 PM 12750 Highway 96 Lane 13, Crowley, CO 81034

Central Warehouse (CCCW) – Prior to 9:00 AM 57500 East Highway 50 and Evans Road, Canon City, CO 81212

Sterling Correctional Facility (SCF) – Prior to 9:00 AM 12101 Highway 61, Sterling, CO 80751

iii. Wednesday, September 2nd, 2026:

Denver Women’s Correctional Facility (DWCF) – Prior to 12:00 Noon 3600 Havana Street, Denver, CO 80239

Denver Reception & Diagnostic Center (DRDC) – Prior to 12:00 Noon 10900 Smith Road, Denver, CO 80239

Limon Correctional Facility (LCF) – Prior to 10:00 AM 49030 State Highway 71, Limon, CO 80826

B. All items are to be F.O.B. Destination; Pricing will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidder should take shipping costs into consideration when submitting a bid response to this solicitation.

C. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

D. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

E. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. PRODUCT APPROVAL AND SAMPLES

A. EQUAL SPECIFICATIONS: Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition. Unless a specific item's description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally, and a sample may be required prior to bid closing.

B. All product Brands and Nutritional Specifications must be approved for use prior to Award;

i. Product brand names, nutritionals, and specifications must be included with proposal documents if not previously approved by CDOC authorized staff.

ii. Specifications and Nutritional fact sheets need review will be sent to:

doc_hq_fdsvc_laundry@state.co.us & donner.dean@state.co.us

iii. Bidders may be expected to provide a sample upon request only. If samples are requested, vendors are required to send them immediately in order to be eligible for future award(s).

iv. Samples will be sent at the sole expense of the vendor and will not be returned.

v. Only when requested, sample requests must be sent to:

Colorado Department of Corrections – HQ Attention Charleen Crockett 1250 Academy Park Loop Colorado Springs, CO 80918

6. CDOC RESPONSIBILITIES:

A. Award from this solicitation will be made on a Purchase Order for the term dates noted above.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

8. INVOICING

A. All invoices will need to be submitted via email to: doc_ap_warehouse@state.co.us B. All invoices will be sent by the 15th of each month to the above-mentioned departments/staff via email.

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States.

Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S.

§24-102-206. Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ.

YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid. Please confirm YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S.

sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service-Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause?

If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado.

Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-F and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G?

Did Bidder Return Attachment 1 with changes?