1. Exhibit A - SOW, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000157

1. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

2. SPECIFICATIONS:

The Colorado Department of Corrections (CDOC), on behalf of the Sterling Correctional Facility (SCF) Culinary Arts Department located at 12101 CO-61, Sterling, CO 80751 is seeking qualified Bidder(s) to supply a new commercial condensing unit. This critical piece of refrigeration equipment serves as the primary system supporting two (2) walk-in coolers and one (1) walk-in freezer within the facility's culinary operations. The current equipment on site is a Heatcraft model TFXZSO46C8, which has failed and requires a full replacement to restore complete operational functionality to the refrigeration systems.

A. Bidder(s) will need to supply a replacement Trenton condensing unit or of equivalent specifications and quality, engineered to match or exceed the specifications, performance capacity, and footprint of the existing Heatcraft unit.

B. Bidder(s) will need to include comprehensive manufacturer and vendor warranty information covering the replacement unit, parts, compressor, and associated components.

C. Bidder(s) will be required to provide a lead/delivery timeframe.

3. DELIVERY

Sterling Correctional Facility Culinary Arts, located at 12101 CO-61, Sterling CO, 80751

A. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

B. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

C. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

4. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

5. INVOICING

A. All invoices will need to be submitted via email to: doc_accountspayable@state.co.us

B. All invoices will be sent by the 15th of each month to the above-mentioned departments/staff via email.

6. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally (see product approval & samples section above) and a sample may be required prior to bid closing.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.

7. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be made with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?

Does Bidder(s) have all required licenses, certifications, and insurance coverage?

Accessibility Report

Filename:

1. Exhibit A - SOW, Specifications, Bidder Response.pdf

Report created by:

Melissa Rothmeier, Purchasing Agent , melissa.rothmeier@state.co.us

Organization:

CDOC

[Personal and organization information from the Preferences > Identity dialog.]

Summary

The checker found problems which may prevent the document from being fully accessible.

Needs manual check: 2

Passed manually: 0

Failed manually: 0

Skipped: 1

Passed: 28

Failed: 1

Detailed Report

Document

Rule Name Status Description

Accessibility permission flag Passed Accessibility permission flag must be set

Image-only PDF Passed Document is not image-only PDF

Tagged PDF Passed Document is tagged PDF

Logical Reading Order Needs manual check Document structure provides a logical reading order

Primary language Passed Text language is specified

Title Passed Document title is showing in title bar

Bookmarks Passed Bookmarks are present in large documents

Color contrast Needs manual check Document has appropriate color contrast

Page Content

Rule Name Status Description

Tagged content Passed All page content is tagged

Tagged annotations Passed All annotations are tagged

Tab order Passed Tab order is consistent with structure order

Character encoding Passed Reliable character encoding is provided

Tagged multimedia Passed All multimedia objects are tagged

Screen flicker Passed Page will not cause screen flicker

Scripts Passed No inaccessible scripts

Timed responses Passed Page does not require timed responses

Navigation links Passed Navigation links are not repetitive

Forms

Rule Name Status Description

Tagged form fields Passed All form fields are tagged

Field descriptions Passed All form fields have description

Alternate Text

Rule Name Status Description

Figures alternate text Passed Figures require alternate text

Nested alternate text Passed Alternate text that will never be read

Associated with content Passed Alternate text must be associated with some content

Hides annotation Passed Alternate text should not hide annotation

Other elements alternate text Passed Other elements that require alternate text

Tables

Rule Name Status Description

Rows Passed TR must be a child of Table, THead, TBody, or TFoot

TH and TD Passed TH and TD must be children of TR

Headers Passed Tables should have headers

Regularity Passed Tables must contain the same number of columns in each row and rows in each column

Summary Skipped Tables must have a summary

Lists

Rule Name Status Description

List items Passed LI must be a child of L

Lbl and LBody Passed Lbl and LBody must be children of LI

Headings

Rule Name Status Description

Appropriate nesting Failed Appropriate nesting

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