1. Exhibit A - SOW, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000147

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

3. SCOPE OF WORK/SPECIFICATIONS:

A. The Colorado Department of Corrections (CDOC) on behalf of the Director of Prisons - Central

Armory Unit, are seeking Bidder(s) to provide pre-approved disturbance control devices and munitions. The award of this solicitation will be in the form of an Award Letter(s), that will be in effect from January 1, 2027, through December 31, 2027.

i. No actual dollar amounts or order quantities will be guaranteed with this Award. The annual dollar amount that CDOC expends on these items is approximately $50,000.00.

ii. Each CDOC Facility typically places one (1) essential order per year, with additional orders placed on an as needed basis.

iii. CDOC facilities will utilize the Department’s order form to place orders. The order form will contain a requisition number and specify the required quantities. The order form will also include the item number, unit cost, and, if applicable, the shipping cost.

a. The Bidder(s) must package and send each order separately, ensuring that each order references the accurate requisition number indicated on the order form.

a. A list of the approved control products, devices and munitions items can be found on

Exhibit D – Price Proposal. Bidder(s) are encouraged to bid on any or all the items. Only Department approved manufactures and product item numbers listed on Exhibit D - Price Proposal will be accepted and considered for award, no substitutions or alternative products are allowed and will not be awarded.

• Exhibit D - Price Proposal will need to be returned as an Excel Spreadsheet.

b. Bidder(s) proposed pricing is prohibited from having more than two decimal places and must be rounded to the nearest penny ($0.01). We will not accept prices with additional decimal points.

c. The awarded pricing is anticipated to stay constant throughout the entire duration of the Award term. However, should a price increase become necessary during this term, Bidder(s) may submit a request to the Purchasing Office for review.

• The Bidder will need to present supporting documentation as to the reason for a price increase, such as communication from the manufacturer. Increase requests will be evaluated and are subject to approval.

iv. CDOC may award a single or multiple Bidders based on the evaluation criteria listed in the accompanying Documented Quote Document in section 13, of this solicitation.

4. DELIVERY

A. All Orders will be shipped to the following address:

CDOC Central Armory 57500 E Hwy 50 and Evans Rd Canon City, CO 81212

B. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

C. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

D. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three

(3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidders should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.

6. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be made with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?