1. Exhibit A - SOW, Specification, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000074

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS:

This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

The CDOC is seeking quotes from bidder(s) that can supply White Bed Sheeting Fabric.

3. BACKGROUND:

Colorado Correctional Industries (CCI) operate a garment factory at the Limon Correctional Facility (LCF) for the purpose of producing products that support offender work programs. The Colorado Department of Corrections (CDOC), on behalf of CCI, is seeking a bidder(s) that can provide white bed sheeting fabric. The bed sheeting fabric is being used to create boxers for offenders.

4. SPECIFICATIONS:

The white bed sheeting fabric will need to have the following specifications:

A. Quantity 50,000 yards of white bed sheeting, 66” wide with finished edges, first quality goods only.

B. Minimum thread count T-130, weight construction. of 3.5 – 4.0 oz/sq yd.

C. Fabric will need to be a 50% polyester, 50% cotton blend.

D. Fabric rolls will need to be 200 – 250 yards each, individually wrapped for protection during shipping and palletized for ease of handling.

E. Rolls should not exceed 150 pounds and will need to have a minimum inner core diameter of 2 inches with a minimum of a ¼ inch wall thickness.

F. The Fabric will be subjected to composition tests, no mixed lots or salvage lots will not be accepted. Only first quality goods will be accepted. The fabric weight must not include sizing or other additives.

G. Color: WHITE, Colorfast standard 4.0, color must be able to withstand 180-degree commercial washing with less than 2% shrinkage.

5. SAMPLES

All bidders participating in this solicitation are required to submit a sample that complies with the outlined specifications above. The sample must be at least ½ yard in length and must arrive at the LCF Garment Factory prior to the closing date and time of this solicitation. Samples will need to be sent to the following address:

Limon Correctional Facility Garment Factory Attn: Albert Parmenter 49030 State Hwy 71 Limon, CO 80826

Any bidder(s) providing a sample that fails to meet the specified requirements will be disqualified. Color and fabric specifications are the primary qualifications for post-award matching, and the standard for colorfastness must be 4.0.

All samples are sent at the sole expense of the bidder(s) and will not be returned.

6. DELIVERY

The Bidder(s) may deliver the entire 50,000 yards in a single shipment; delivery must follow the following schedule:

i. Initial shipment: 25,000 yards of fabric must arrive within 42 days of the bid award.

ii. Final shipment: The remaining 25,000 yards must be shipped 60 days after the initial delivery.

iii. A maximum tolerance of +/- 5% on all deliveries will be checked to ensure that specifications are met.

Deliveries will only be accepted Monday through Thursday, between 7:00 am and 1:30 pm.

Bidders must schedule a delivery date and time in advance by contacting Albert Parmenter at 719-775-7672.

i. If the awarded bidder fails to meet the delivery timeline projected in their quote, a reasonable cost concession will be requested.

ii. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

Shipments will be delivered to the Limon Correctional Facility in Limon, Colorado, which is a high-security, level 4 close custody penal institution. The awarded bidder(s) is responsible for ensuring that no contraband accompanies their shipment.

i. Prohibited items include but are not limited to; weapons, drugs, alcohol, tools, and electronic equipment. Additionally, all delivery drivers are required to pass a background check.

Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

7. PRICING

A. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidder(s) should take shipping costs into consideration when submitting a bid response to this solicitation.

B. All pricing shall remain firm during the term of the Purchase Order.

THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK.

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?