1. Exhbit A - Statement of Work, Bidder Questions 1.3 bh.pdf

EXHIBIT A

(You must complete and return this document with Bid) STATEMENT OF WORK and OFFEROR QUESTIONS

Colorado Department of Corrections RFP 20260000000273

1. STATEMENT OF WORK

The Statement of Work describes the deliverables sought through this RFP and the scope of what the awarded Offeror will be expected to offer through the contract resulting from this RFP. The Statement of Work is intended to provide interested Offerors with sufficient basic information to submit a proposal. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

A. Mandatory Requirements

i. Accessibility Requirements - All work performed as a result of this solicitation must comply with all applicable provisions of §24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, as established by the Office of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ii. Insurance Requirements - The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for, at minimum, the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Exhibit I, prior to execution of the Contract or Purchase Order. Attachment 2 has information to determine what insurance will be needed for this solicitation

iii. Credentialing: All staff must be registered, licensed, certified, credentialed, etc., in the State of Colorado and be legally able to perform in the stated capacity and at the stated level for the position for which they are responding, as required by law. Proof of all registrations, licenses, certifications, credentialing, etc., will be provided for review and verification through the Colorado Department of Regulatory (DORA) prior to providing services.

a. Clinicians must have one (1) of the following credentials: CAS or LAC. If clinicians have a history of working with substance use disorders LPC, CSW, LMFT credentialing will be considered.

iv. Training – Contractor’s staff providing services at CDOC facilities shall complete the required CDOC training and abide by all Departmental rules and regulations, including those of each facility in which they provide services. This may include but is not limited to: Prison Rate Elimination Act (PREA) guidelines and procedures, computer usage policies and regulations, HIPPA regulations, CDOC Administrative Regulations, Consent to Search and Contraband policies and Division and Facility Operational directives and memoranda.

v. Secretary of State (SOS) Registration – Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process.

B. Scope of Work/Specifications The Colorado Department of Corrections (CDOC), on behalf of the clinical services department, is developing a comprehensive approach to establishing hybrid and on-site Substance Use Disorder (SUD) assessment and clinical treatment services across the CDOC network. The project introduces dedicated assessor roles and embedded facility clinicians designed to ensure equitable access to care, manage specialized workloads like substance-induced psychosis, and significantly lower the outstanding assessment backlog.

The delivery of services is divided into three (3) distinct operational parts, ensuring targeted clinical coverage based on facility needs.

i. Part 1: Statewide Virtual and In-Person Assessor Positions:

a. CDOC is seeking two (2) Statewide assessor positions to provide timely SUD assessments to incarcerated individuals across CDOC facilities.

b. These assessors will utilize a hybrid model of telehealth-based assessments with periodic on-site services to secure equitable access to clinical and reassessment services statewide.

c. Assessors will collaborate closely with SUD leadership to maintain accuracy and clinical consistency across all assessments.

ii. Part 2: Skyline Correctional Facility (The Beacon Program)

a. CDOC is seeking two (2) dedicated SUD clinicians who will be stationed at Skyline

Correctional Facility within the Beacon Program.

b. Clinicians will provide outpatient-based SUD groups and individual sessions to approximately 85 incarcerated individuals who possess a SUD treatment recommendation.

c. Group sessions will utilize a specialized curriculum provided by the SUD program and will run on a daily basis.

d. Therapeutic Community aftercare depending on classifications is possible in the future.

iii. Part 2: Centennial Correctional Facility (Substance-Induced Psychosis Unit)

a. CDOC is seeking one (1) SUD clinician who will be embedded in the Centennial

Correctional Facility (CCF).

b. This role will support a dedicated 16-bed unit housed within the Residential

Treatment Program (RTP), specifically serving individuals struggling with substance -induced psychosis.

c. The clinician will operate with a larger, integrated RTP team addressing joint mental health and substance use concerns.

d. Group and individual sessions along with various other activities will be offered five

(5) days a week.

e. Communication with the CCF mental health, medical, and psychiatry teams will occur daily.

C. Performance Goals, Objectives, Activities

i. Goal 1: Reduce total volume of outstanding SUD assessments and re-assessments within

CDOC.

a. Objective: Reduce the impact of assessments on outlying statewide facilities by 50% no later than contract expiration date.

a. Provide in-person or virtual substance use disorder (SUD) assessments to offenders at statewide CDOC facilities as identified through the treatment needs roster.

b. Attend training on how to administer the substance use disorder assessments for CDOC.

c. Review the SUD assessment needs weekly to identify assessment priorities.

d. Coordinate scheduling with facility staff and behavioral health teams.

e. Ensure equitable access to assessments across all facilities.

f. Track assessment referrals, pending referrals and completions.

g. Maintain timely and accurate clinical documentation as required by

CDOC.

h. Adhere to CDOC policies, licensing standards and clinical best practices.

i. Participate in quality improvement initiatives related to assessment services.

ii. Goal 2: Engage inmates at the Skyline Correctional Facility in SUD programming aligned with their recommended care level.

a. Objective 2: Increase the number of inmates offered SUD services at Skyline

Correctional Facility by 50% no later than the contract expiration date.

a. Provide group and individual sessions to inmates with substance use disorders at Skyline Correctional Facility.

b. Review databases for inmates who are eligible for substance use disorder services.

c. Hold weekly grouped and individual sessions for identified participants.

d. Provide CDOC based assessments as necessary.

e. Communicate frequently with SUD leadership on the needs of the inmates.

f. Maintain timely and accurate clinical documentation as required by

CDOC.

g. Adhere to CDOC policies, licensing standards and clinical best practices.

h. Participate in quality improvement initiatives related to assessment services.

iii. Goal 3: Increase engagement and improve clinical support for individuals experiencing substance-induced psychosis.

a. Objective 3: Increase the number of inmates offered services within Centennial’s

Substance-Induced Psychosis Unit by 25% prior to contract expiration.

a. Provide group and individual sessions to inmates with substance-induced psychosis at Centennial Correctional Facility.

b. Assist in identifying who are eligible for the substance-induced psychosis unit.

c. Enroll participants into the substance-induced psychosis unit through intake process that follows all CDOC policies and guidelines.

d. Hold weekly groups and individual sessions for identified participants and weekly multi-disciplinary staffings with mental health, medical, and SUD clinicians and leadership.

e. Discharge and provide continuity of care services when clients have completed the recommended programming.

f. Provide necessary CDOC-based assessments as necessary.

g. Communicate frequently with SUD leadership.

h. Maintain timely and accurate clinical documentation as required by

CDOC.

i. Adhere to CDOC policies and licensing standards, and clinical best practices.

j. Participate in quality improvement initiatives related to assessment services.

D. TRAINING

i. Contractor’s staff must take specific mandatory online training for Contract Temporary and Intern (CTI), and it must be completed prior to reporting for any shift. Mandatory training is approximately four (4) to ten (10) hours in length.

ii. Successful completion of Use of Force then Defensive Tactics (DT). DT (32/4 days) is a CDOC requirement and must be completed in person. Contractor’s staff that fail to successfully pass the classes (initial or refresher) shall not be eligible to work shifts in a CDOC facility and guaranteed shifts shall be canceled. CTI online training and DT certification are valid for one (1) year from the date of completion. Contractor’s staff are required to complete annual CTI online training and in-person DT training refreshers within one (1) year of the date of the previous course.

iii. Contractor staff are required to complete CTI online training annually within one (1) year of the date of the previous course.

iv. In the event Contractor staff who are on assignment with CDOC fall out of compliance with CDOC mandatory annual online training and in person DT refresher training, the Contractor shall not bill CDOC for the training hours.

v. CDOC staff shall endeavor to remind Contractor’s staff of the need to schedule training;

however, Contractor’s staff are responsible for ensuring that training requirements are adhered to and met annually.

vi. Contractor is required to send an electronic copy of the initial CTI training certificate of completion to the CDOC Principal Representative or designee and every year thereafter if the staff are on active assignment at a CDOC facility.

vii. Questions regarding training requirements for Contractor’s staff may be addressed to:

CDOC Headquarters – Clinical Services 1250 Academy Park Loop Colorado Spring, CO 80910 Fax: 719-226-4565

E. Payment Schedule:

i. Provide cost information on Exhibit D, or provide something similar, that ties to the associated deliverables of the work plan. Please note that the budget for this project will be on a fixed price basis.

a. Rates: Services are billable exclusively at the contractor’s quoted hourly rates.

b. Capacity: Budgeting and hours are based on 40 hours per week of SUD counseling, groups, and assessments delivered in person, with a virtual option permitted exclusively for the assessor role.

c. Reimbursement Cap: The Contractor will not bill the State for any services that exceed the established reimbursement rate.

ii. Invoicing Instructions

a. Invoices for the preceding calendar month’s services must be received by the 15th business day of the following month. Invoices for all services rendered must be submitted directly to the of Clinical Services Business Office:

Colorado Department of Corrections, Accounts Payable P.O. Box 1010 Canon City, CO 81215 cdoc_cls_contracts@state.co.us

F. Offeror Capabilities/Organizational Experience/Personnel

i. To ensure a high standard of care, clinicians must meet strict credentialing criteria:

a. Primary Credentials: Certified Addiction Specialist (CAS) or Licensed Addition Counselor (LAC).

b. Alternative Allowed Credentials: Licensed Professional Counselor (LPC), Licensed Clinical Social Worker (CSW), or Licensed Marriage and Family Therapist (LMFT) will be accepted only if the clinician has a documented history of working with substance use disorders.

ii. Offeror Capability and Financial Information. Offeror(s), if requested, must be prepared to present evidence of experience, ability, staffing, service facilities, and financial standing necessary to meet the requirements set forth or implied in its RFP proposal and/or as proposed in clarifications/negotiations. The State reserves the right to request that Offeror(s) provide a copy of its most recent certified and audited financial statements as a method of determining Offeror financial responsibility. The State reserves the right to review such information and financial documentation for all Offerors, for Offerors in the competitive range, or only for an awarded Offeror.

iii. Describe at least 3 relevant experiences from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this

RFP.

G. The Offeror must use the Resume summary Template provided (Exhibit G). Resumes for personnel should not exceed four (4) pages in length.

i. Resumes for key personnel must include relevant skills, experience, licenses held, and references.

ii. It is acceptable for one person to fill multiple key positions. However, a key resume template must be completed for each key position to demonstrate that the required skills and experience are met, and the proposal must demonstrate that the individual is assigned to the project for sufficient hours to meet the requirements of all roles for which they have been designated.

H. Debarment and Suspension. The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors:

i. Are presently debarred, suspended, proposed for disbarment, or declared ineligible.

ii. Any convictions or civil judgments rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property.

iii. Are presently under investigation for, indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in the previous bulleted item; and

iv. Within a three-year period preceding this proposal, had one or more public transactions (Federal, State, or local) terminated for cause or default.

Failure of an Offeror to disclose any information in this section may result in the State’s determination that the Offeror is not reasonably susceptible to the award.

I. CDOC Responsibilities

i. CDOC will identify the population requiring outstanding SUD assessments to guide the workload of the Statewide Assessors.

ii. CDOC will maintain the internal scheduling, housing, and security logistics for the individuals participating in the Beacon Program and the CCF Residential Treatment Program.

iii. CDOC internal medical and psychiatric teams within CCF’s RTP will maintain daily communication with the Offeror’s Clinician to co-manage individuals dealing with substance-induced psychosis.

iv. CDOC will support the necessary technical or communication frameworks for hybrid Statewide Assessors, to allow clinicians to conduct remote assessments across the state network.

2. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT OFFEROR RESPONSE

Offeror name (company)

Number of years in business

Number of employees

Has there been a recent change in organizational structure (e.g., management team) or control (e.g. merger or acquisition) of your company? Yes/No If yes, (a) explain why the change occurred and

(b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Disclose whether the Offeror, any general partner or joint venture of the Offeror, or any proposed subcontractor has failed to complete a similar project within the past five (5) years. If so, list the date of commencement of the project and the entity for which the project was to be performed, and explain why the project was not completed.

Services Outside of Colorado or the United States. Offerors must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Has Offeror (or any affiliates) ever been debarred, is currently debarred, suspended, disqualified from bidding or contracting with any entity, including the State of Colorado?

Yes/No If yes, provide the date, the entity and details about the situation.

Has your company (or any affiliates) been a party to litigation against the State of Colorado?

Yes/No If yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company (or any affiliates) defaulted on a contract or had a contract terminated for cause? Yes/No If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Briefly describe partnerships and strategic relationships you think will bring significant value to the State and ensure details are in your proposal.

Offeror must affirm agreement with the attachments (Personal Services Contract, PREA or HIPAA BAA). If not in agreement, written exceptions in accordance with Section 12 How Proposals are Evaluated of the RFP must be provided with Offeror’s proposal.

Does your company have experience working with the state of Colorado? Yes/No If yes, please provide a list (including contract number) of the contracts you hold or have held with the state for the last 5 years.

Will your company have access to CDOC data?

Yes/No.

If yes, how will the data be stored.

Does your company have the current staff, facilities, etc., to execute a contract for these services with the CDOC? Yes/No If yes, briefly explain and ensure details are in your proposal.

Do you use independent contractors or employees? Yes/No If yes, please briefly explain and ensure details are in your proposal.

What is the basic overview of your business continuity plan?

Do you have all required licenses, certifications, and insurance coverage? Yes/No Please attach to proposal.

Please confirm that your proposal is fully compliant with Section 1. Yes/No Please ensure details are in your proposal.

Secretary of State (SOS) Registration. Before Contract execution, the awarded Offeror must be registered to do business in the State of Colorado. If an Offeror is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the State of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the State of Colorado and has designated a registered agent in Colorado to accept service of process. Yes/No

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103- 905, C.R.S., et. seq. SDVOSB Offerors must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S.

sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes/No.

If yes, please submit documentation of certification with your proposal.

Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP?

Yes/No If yes, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

Authorization to verify information provided by vendor.

I authorize the state to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

SOC debt/tax payment.

I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado.

If you are awarded a contract under this solicitation, in order to provide the goods and services required under a resulting contract do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation? Yes/No If yes, you are not eligible for contract award.

An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

Will your company, or an employee, agent, or representative of your company participate in the evaluation of the proposals received in response to this RFP? Yes/No If yes, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

FOR PROCUREMENT USE ONLY: QUESTIONS YES NO

Did Offeror Return Exhibit A, completed?

Did Offeror Return Exhibit B, completed?

Did Offeror Return Exhibit C, completed?

Did Offeror Return Exhibit D, or a version of their own?

Did Offeror Return Exhibit E, completed?

Did Offeror Return Exhibit F, completed?

Did Offeror Return Exhibit G?

Did Offeror provide proof of credentialing?

Is Offeror registered with the Secretary of State?

Did Offeror provide proof of insurance?

H. Debarment and Suspension. The Offeror shall disclose in its proposal, to the best of its knowledge and belief whether it, its principals and any proposed subcontractors: