1.27a J&A NIWDC VTC - BN final_Redacted.pdf

Source Selection Information – See FAR 2.101 and 3.104

Document Number: 26-168

JUSTIFICATION RESTRICTING COMPETITION

1. Identification of Agency and Contracting Activity.

The requiring activity is Naval Information Warfighting Development Center (NIWDC) Norfolk, VA;

the contracting activity is NAVSUP Fleet Logistics Center (FLC) Norfolk, Contracting Dept. – Fleet Directorate.

2. Description of the Action Being Approved.

The acquisition of the supplies described below is a restriction to competition to award a new purchase order for brand name items listed in the table below, with the restriction applying to only those designated as “BRAND NAME REQUIRED.” The requirement is for the provision of three (3) Video Teleconference (VTC) Suites is mission-critical to restore time-sensitive command and control, operational synchronization, and secure communication capabilities at NIWDC Headquarters, Building NH-139, Naval Support Activity Hampton Roads. NIWDC has a new procurement for equipment due to end of life of current equipment. The listed source equipment is approved for use in a Sensitive Compartmented Information Facility (SCIF) environment and is compatible with the current parallel equipment. The brand name equipment items listed below are authorized equipment from the Approved Parts List (APL) from the Navy and Marine Corps Intranet (NMCI) list for allowed equipment on government networks, and meet the needs of the agency.

3. Description of Supplies/Services.

The VTC shall contain:

Command Conference Room 176:

QTY Equipment Equipment description

Commercial Grade

65Inch Display Commercial Grade 65Inch Display (Non WIFI/ NON

BLUTOOTH TAA)

Commercial Grade

Tilt Mounts Commercial Grade Tilt Mounts for 65-inch Display

Power Amplifier

Amp CRESTRON AMP-300 2-Channel,8-ohm 70V/140V Commercial Power Amplifier Amp

In-Ceiling Tile

Loudspeaker Crestron SAROS ICT5T-22 (Saros® In-Ceiling Tile Loudspeaker)

Tesira FORTE AVB

VT4

Biamp Tesira FORTE DSP Audio System

Parle Ceiling

Microphone BIAMP Parle Ceiling Microphone

1 48 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design. (48 inch) Zone Clock, Room Classification Signage

1 35 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design. (35 inch) Door Signage

2 Crestron DGE-100 CRESTRON DGE-100 Digital Graphics Engine 100

1 CRESTRON

CRESTRON 4-Series Control System highperformance control processor

Crestron 10-inch

Touch Panel Crestron TS-1070-GV-B-S TABLETOP 10-inch Touch Panel

Crestron 7-inch

Touch Panel Crestron TS-770-B-S TABLETOP 7-inch Touch Panel (2 -

DOOR SIGN)

1 48-Port all POE 48-Port Gigabit Ethernet Unmanaged PoE+ Switch

2 DMF-CI-8 NVX Card Cage

5 DM-NVX-D30C NVX Decoder Card

5 DM-NVX-E30C NVX Encoder Card

3 DM-NVX-E30 NVX Encoder BOX

2 DM-NVX-360C HDR Network AV Encoder/Decoder Card

4 DM-NVX-D30 NVX Decoder BOX

2 CEN-IO-COM-102 Wired Ethernet Module with 2 COM Ports

CS-CODEC-EQ-

NR++

Cisco Webex Room Kit Pro CS-CODEC-EQ-NR++ Software package 9.15 BRAND NAME REQUIRED

Custom camera mount with blinders Custom camera mount with blinders and ceiling mount 12" to 15"

CON-PZRN-

CSCOREC9

ZCare Premier 24X7XNBD Cisco CSPro Codec kit BRAND

NAME REQUIRED

1 999-99630-100 Vaddio RoboSHOT 30E HDBT OneLINK HDMI System (Black)

Vaddio AV Bridge

CONFERENCE

Vaddio AV Bridge CONFERENCE HD Audio/Video Encoder

1 SMART750RM1U

Tripp Lite 750VA Smart UPS Back Up, Sine Wave, AVR, 120V 600W Line-Interactive, 1U Rackmount

2 PDU

PDU15M2F12R Metered PDU, 100-125V/15A (Derated to 12A), 14 Outlets, 1U Rackmount

1 35 RU AV RACK

35 RU AV RACK (14 RU RACK, COOLING FAN, LOCKING

DOOR, CASTER)

1 CABLE PAK

Misc. cable, hardware, connectors, etc.… (Category 6 cables, Wall Plate, Backboard Support , HDMI cabling, POE cabling, Cable Management, etc)

Command Auditorium RM 177:

QTY Equipment description

2 Commercial Grade 98Inch Display (Non WIFI/ NON BLUTOOTH TAA)

2 Commercial Grade Tilt Mounts for 100-inch Display

CRESTRON AMP-300 2-Channel,8-ohm 70V/140V Commercial Power

Amplifier Amp

6 Crestron SAROS ICT5T-22 (Saros® In-Ceiling Tile Loudspeaker)

1 Biamp TesiraFORTÉ DSP Audio System (DANTE)

3 Sennheiser TeamConnect Ceiling 2 Microphone

86 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design.

35 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design.

3 CRESTRON DGE-100 Digital Graphics Engine 100

CRESTRON 4-Series Control System high-performance control processor

1 Crestron TS-1070-GV-B-S TABLETOP 10-inch Touch Panel

1 Crestron TS-770-B-S TABLETOP 7-inch Touch Panel (2 - DOOR SIGN)

1 48-Port Gigabit Ethernet Unmanaged PoE+ Switch

2 DMF-CI-8 NVX Card Cage

7 DM-NVX-D30C NVX Decoder Card

8 DM-NVX-E30C NVX Encoder Card

4 DM-NVX-E30 NVX Encoder BOX

3 DM-NVX-360C HDR Network AV Encoder/Decoder Card

5 DM-NVX-D30 NVX Decoder BOX

2 CEN-IO-COM-102 Wired Ethernet Module with 2 COM Ports

Cisco Webex Room Kit Pro CS-CODEC-EQ-NR++ Software package

9.15 BRAND NAME REQUIRED

1 Custom camera mount with blinders and ceiling mount 12" to 15"

CON-PZRN-CSCOREC9 ZCare Premier 24X7XNBD Cisco CSPro Codec kit BRAND NAME REQUIRED

999-99630-100 Vaddio RoboSHOT 30E HDBT OneLINK HDMI System

(Black)

2 Vaddio AV Bridge CONFERENCE HD Audio/Video Encoder

SMART750RM1U Tripp Lite 750VA Smart UPS Back Up, Sine Wave, AVR, 120V 600W Line-Interactive, 1U Rackmount

PDU15M2F12R Metered PDU, 100-125V/15A (Derated to 12A), 14

Outlets, 1U Rackmount

2 BAY AV CREDENZA (14 RU RACK, COOLING FAN, LOCKING

DOOR, CASTER)

CABLE PAK Misc. cable, hardware, connectors, etc.... (Category 6 cables, Wall Plate, Backboard.

Visiting Flag Officer Conference RM 188:

QTY Equipment description

2 Commercial Grade 55Inch Display (Non WIFI/ NON BLUTOOTH TAA)

2 Commercial Grade Tilt Mounts for 55-inch Display

CRESTRON AMP-300 2-Channel,8-ohm 70V/140V Commercial Power Amplifier

Amp

4 Crestron SAROS ICT5T-22 (Saros® In-Ceiling Tile Loudspeaker)

1 Biamp TesiraFORTÉ DSP Audio System

2 BIAMP Parle Ceiling Microphone

48 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design.

35 Inch GPO Stretched displays featuring a 16:4.5 widescreen with slim, narrow bezel design.

3 CRESTRON DGE-100 Digital Graphics Engine 100

1 CRESTRON 4-Series Control System high-performance control processor

1 Crestron TS-1070-GV-B-S TABLETOP 10-inch Touch Panel

1 Crestron TS-770-B-S TABLETOP 7-inch Touch Panel (2 - DOOR SIGN)

1 48-Port Gigabit Ethernet Unmanaged PoE+ Switch

2 DMF-CI-8 NVX Card Cage

5 DM-NVX-D30C NVX Decoder Card

5 DM-NVX-E30C NVX Encoder Card

3 DM-NVX-E30 NVX Encoder BOX

2 DM-NVX-360C HDR Network AV Encoder/Decoder Card

3 DM-NVX-D30 NVX Decoder BOX

1 CEN-IO-COM-102 Wired Ethernet Module with 2 COM Ports

Cisco Webex Room Kit Pro CS-CODEC-EQ-NR++ Software package 9.15 BRAND

NAME REQUIRED

1 Custom camera mount with blinders and ceiling mount 12" to 15"

CON-PZRN-CSCOREC9 ZCare Premier 24X7XNBD Cisco CSPro Codec kit BRAND

NAME REQUIRED

1 999-99630-100 Vaddio RoboSHOT 30E HDBT OneLINK HDMI System (Black)

2 Vaddio AV Bridge CONFERENCE HD Audio/Video Encoder

SMART750RM1U Tripp Lite 750VA Smart UPS Back Up, Sine Wave, AVR, 120V

600W Line-Interactive, 1U Rackmount

PDU15M2F12R Metered PDU, 100-125V/15A (Derated to 12A), 14 Outlets, 1U

Rackmount.

2 BAY AV CREDENZA ( 14 RU RACK, COOLING FAN, LOCKING DOOR,

CASTER)

CABLE PAK Misc. cable, hardware, connectors, etc.... (Category 6 cables, Wall Plate, Backboard support, HDMI cabling, cable management

Estimated Dollar Value

The total estimated value of this requirement is and will be funded utilizing O&MN funds and the desired completion date is 10/08/2026. The total estimated value of the Brand Name items portion of this requirement is

The resultant contract will be funded with FY26 Navy Operations & Maintenance (O&MN) appropriations. These funds are currently available.

4. Statutory Authority Permitting Sole Source.

The statutory authority permitting this sole source action is 41 U.S.C. 1901, Simplified acquisition procedures - a sole source acquisition using simplified procedures for the acquisition of commercial products and/or commercial services, as implemented by FAR 12.102(b).

5. Rationale Justifying Use of Cited Statutory Authority.

1. This acquisition is justified pursuant to FAR 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements - Application for brand-name descriptions.

This justification is provided to support the procurement of three (3) Video Teleconference (VTC) Suites which are mission-critical to restore time-sensitive command and control (C2), operational synchronization, and secure communication capabilities at NIWDC Headquarters, Building NH-139, Naval Support Activity Hampton Roads (NSA HR).

2. In November 2025, three separate civilian VTC vendors conducted assessments of NIWDC’s existing VTC infrastructure within Building NH-139 and independently identified the systems as obsolete and end-of-life. As a result, NIWDC Headquarters is currently unable to provide reliable VTC services, creating a significant degradation in secure, real-time visual communications required by Commander, Naval Information Forces (NAVIFOR) and Commander, NIWDC leadership.

3. The absence of operational VTC capability severely impacts NIWDC’s ability to conduct synchronized, time-sensitive operational engagements with key stakeholders, including:

o U.S. Fleet Forces Command (USFF) o Fleet commanders o Type Commanders (TYCOMs) o Carrier Strike Groups (CSGs) and Expeditionary Strike Groups (ESGs) o Warfighting Development Centers (WDCs) o Other afloat and forward-deployed Information Warfare units

4. Information Warfare (IW) synchronization, tactical integration, and operational planning rely heavily on secure, high-fidelity collaboration capabilities. The current inability to host or participate in standard VTC sessions creates a critical gap in operational planning, battle rhythm execution, fleet integration, and cross-command coordination. This deficiency directly impacts NIWDC’s ability to provide adequate training, tactics development, and sustainment support to the Information Warfare community.

5. Every day this capability remains degraded and introduces unacceptable operational risk to fleet readiness, IW synchronization, and rapid decision-making. Reliance on off-site facilities, non-standard communication methods, or fragmented workarounds compromises the speed and security of information flow and limits the strategic reach and responsiveness of NAVIFOR and NIWDC leadership during critical planning phases and crisis response operations.

6. Delays in procurement and installation of these systems will have a major adverse impact on

NIWDC operational planning and mission area capabilities and may ultimately prevent the command from meeting critical Fleet training and tactics event commitments.

The Government requires continued sustainment, licensing, maintenance, and technical support for the existing Video Teleconferencing (VTC) system supporting mission operations at the U.S. Navy shore command.

The existing system is fully integrated into the command’s enterprise network architecture and supports operational coordination, command-and-control functions, classified and unclassified collaboration, training, continuity of operations (COOP), and interagency communication requirements.

The existing VTC architecture limits equipment options and vendors from providing compatible support, software licensing, firmware updates, cybersecurity patching, or system-level integration with respect to the items designated as “BRAND NAME REQUIRED.” Introduction of an alternate solution is not feasible and would be incompatible with the approved equipment list invalidating SCIF accreditation.

Additionally, the required systems equipment must be from the Approved Parts List (APL) from the Navy and Marine Corps Intranet (NMCI) list for allowed equipment on government networks.

The VTC system was previously acquired through a competitive procurement process. The current requirement is a competitive follow-on acquisition necessary to replace end of life system with the installed infrastructure and preserve uninterrupted operational capability.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable.

NIWDC conducted market research and requested five companies conduct site surveys and provide estimates, in which three responded. Of the three companies that responded, two provided full quotes for all three rooms and one only provided a quote for one room. The marketing was conducted in November 2025. Due to low response, NIWDC moved forward with the quotes provided.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined that the anticipated cost to the Government of the supplies/services covered by this Justification will be fair and reasonable.

8. Actions to Remove Barriers to Future Competition.

For the reasons set forth in Paragraph 5, NAVSUP FLC Norfolk has no plans at this time to compete as full and open competition for future contacts for the types of supplies/services covered by this document. All future requirements will be handled on a case-by-case basis. A review of the market will be performed as part of each new requirement for the same or similar items and if other sources are identified, a competitive solicitation procedure will be followed. Future solicitations will include clear and concise language for vendors to demonstrate their infrastructure capacity to deliver the required supplies/services.

Document Number: 26-168