1.1.4- Attachment A- SOO Restrooom Nursing Mothers Room, Rev. 1- 8-25-2026.pdf

DEPARTMENT OF HOMELAND SECURITY (DHS)

June 2021 1

Federal Emergency Management Agency

STATEMENT OF OBJECTIVE (SOO) FOR:

FEMA Region 6, Mission Support Division, FRC/VSAB-1 Restroom Remodels and Nursing

Mother’s Room

Neddra Tucker, Contracting Officer

PROCUREMENT SENSITIVE

INFORMATION

This document contains non-public information intended for use on a need-to-know basis within FEMA only.

Please protect this document as procurement sensitive and handle accordingly.

DEPARTMENT OF HOMELAND SECURITY (DHS)

DHS Statement of Objectives (SOO)

Learn more at fema.gov June 2021 2

Statement of Objectives (SOO) For

FRC/VSAB-1 Restroom Remodels and Nursing Mother’s Room

Purpose

The Purpose of this project is to renovate all restrooms in the Federal Regional Center (FRC) and the Vehicle Storage Administration Building 1 (VSAB-1) located at the Region 6 Denton Campus. The renovations will align the facilities with recent campus-wide upgrades and ensure full compliance with ADA standards, accommodating individuals with mobility challenges or disabilities. There will also be one restroom on the ground level of the FRC that will be converted from the female’s restroom into a nursing mother’s room.

Scope or Mission

The scope of the project is to remodel all bathrooms at the Region 6, Denton Campus, in the Federal

Regional Center (FRC) and the Vehicle Storage Administration Building 1 (VSAB1) second (2nd) floor. The entire project will involve remodeling a total of seventeen (17) restrooms. The FRC will include thirteen (12) restrooms and the VSAB 1 second level will include four (4) restrooms. This project will also include converting one restroom into a nursing mother’s room. All restrooms will require painting, tile exchange, new toilet installations, measure sink height to ensure they are ADA compliant; toilets and sinks shall maintain automatic (no touch) sensor options. Install new paper towel dispensers that have the no touch feature. The Contractor shall install new bathroom partitions that are at least 6’ tall with full-length doors in all restrooms for the toilet areas only. The contractor shall install single wall partitions in between each urinal in the men’s restrooms. The contractor shall fur out all walls that have plumbing showing up to 9’, to cover all piping. Everything above 9’ shall be painted flat black like the Jade room, to camouflage all fixtures above 9’. All plumbing up to 9’ shall be hidden, whether it is moved inside the walls (where possible) or furred out. All plumbing will be hidden behind the wall or above light level and painted black. The contractor shall install new toilets (16”-18” comfort height, oblong shaped), new urinals, manmade solid surface counter- tops with new sinks, new faucets and adhere to plumbing regulations within the facility and maintain the no touch options.

The Contractor shall remove any damaged appliance, receptacles, hardware and safely dispose of them. There are details listed below to identify where sinks, faucets, and hardware will need to be replaced. The contractor shall install new light fixtures in all bathrooms. The contractor shall install all new feminine dispensers (in women and unisex locations), toilet paper holders, and paper towel dispensers with no touch options in each renovated restroom on campus in both the FRC and

VSAB1. All toilet paper, paper towel, and sanitary napkin disperser will be replaced with new units.

The contractor shall remove and independently dispose of old parts and all associated cleanup. The contractor shall provide all labor materials, tools, equipment, and Personal Protective Equipment

(PPE) to complete this work. The contractor shall remove, dispose of, and replace the existing tile , to include all management, supervision, labor, personnel, transportation, materials, equipment, and

Learn more at fema.gov June 2021 3 supplies necessary to accomplish the work for the VSAB1 and the FRC. The wall tile will be demoed. We want all new tile, walls included.

o Doors are heavy throughout the campus (Interior door should require no more than 5lbs to open); install automatic push buttons and grab handles for all handicap accessible restrooms. Ensure door openings meet ADA standards.

o Contractors will need to remove existing partitions in all restrooms.

o Ensure the men’s and women’s sinks and toilets are ADA accessible on the second floor of the VSAB1 to meet ADA Compliance standards.

o Mop sinks will remain. They are for custodial use.

▪ Ensure the restrooms have the required floor clearance for a person that may use a wheelchair to maneuver.

▪ Ensure there is at least 24 inches of maneuvering clearance beyond the door. There is not enough floor space available for the person in a wheelchair to turn around.

▪ Modify the area where there are exposed pipes under the sink in which a person that uses a wheelchair/scooter could injure themselves.

o The FRC has three (3) floors to include thirteen (13) restrooms total that will need to be renovated.

o Men’s restrooms in the FRC will go from three toilet partitions down to two.

The sinks will go from three sinks to two. Each men’s room will have two urinals.

o Partition material will be either phenolic core or high-pressure laminate, with the final selection to be made by the Government.

o Contractors are responsible for any asbestos abatement required in restrooms and dispose of properly by environmental compliance standards.

▪ The FRC has one (1) private restroom on the lower level located in Room 106 that will need the following:

• Walls need painting.

• Ceiling needs painting.

• Install new Mirror.

• Replace old floor tile with new 12” tile.

• Toilet will need to meet ADA standards.

• Install handicap grab bar for toilet.

• Shower area needs to be painted the same color as the walls.

• Shower needs to be completely restored to include new hardware.

▪ Four (4) restrooms on the lower level will need the following:

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’ Everything above 9’ shall be painted flat black, ceiling included.

• Install new Mirrors.

• Replace old tile with new 12” tile.

Learn more at fema.gov June 2021 4

• Toilets will need to meet ADA standards.

▪ The FRC has one (1) janitorial closet on the lower level that was previously used as an ADA capable restroom. This area needs to be renovated back to its original purpose for a handicap restroom.

• Shelving needs to be removed.

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’ Everything above 9’ shall be painted flat black, ceiling included.

• Replace old floor tile with new 12” tile.

• Toilet will need to meet ADA standards.

• Install handicap grab bar for toilet.

• Install a mirror over the sink.

▪ Four (4) restrooms on the upper level will need the following:

• Walls need ceramic tile up to 5’ and selected paint from 5’to 9’ Everything above 9’ shall be painted flat black, ceiling included.

• Ceiling needs painting.

• Install new Mirrors.

• Replace old tile with new 12” tile.

• Toilets will need to meet ADA standards.

• All plumbing will be hidden.

▪ The men's restroom on the ground level in the FRC shall be converted into a handicapped unisex style restroom and converted to a one (1) person use option.

• Remove existing partitions and replace with new version and install so that the toilet is easily accessible.

• Toilet and sink will need to be replaced to meet ADA standards.

• Walls need painting.

• Install new Mirror.

• Ceiling needs painting.

• Replace old tile with new 12” tile.

▪ The female's restroom on the ground level in the FRC shall be converted into a nursing mother's room.

• Install food-prep sink with hot and cold running water for handwashing and washing pumping parts and bottles.

• Walls need painting.

• Install new Mirror.

• Ceiling needs painting.

• Replace old tile with new 12” tile.

• The contractor will add small refrigerator for milk storage.

• Locking door hardware with an occupancy indicator allows women to feel safe from intrusion.

• Install new Mirror.

Learn more at fema.gov June 2021 5

• Toilet and sink will need to be replaced to meet ADA standards.

▪ Four (4) restrooms on the VSAB1 second floor will need the following:

• Walls need painting.

• Ceiling needs painting.

• Toilets will need to meet ADA standards

The material of the nursing reclining chair should be made of Healthcare-grade vinyl.

The government will provide colors and styles. The basic look will be similar to the handicapped restroom on the upper level (second floor). The Bathroom Partitions Colors have not been determined but the government will inform the contractor of the colors.

Bathroom Construction Sequence is important. A schedule will get set with the COR prior. We need to ensure each floor has access to restrooms, so you could do men’s and women’s on lower level along with men’s and women’s directly above on the Upper level at the same time. They need to be from the same side of the building at the same time. Each side of the building has its own water shutoff.

The contractor is expected to provide a performance work schedule at the time of proposal submission. Night and weekend work will have to be requested and approved by the COR two weeks prior. The contractor is as expected to provide design-related information as part of the Performance Work Statement submission.

Performance Requirements

1. Performance Work Statement (PWS) Submission o The contractor shall submit a detailed Performance Work Statement (PWS) prior to project commencement. The PWS must include:

▪ A comprehensive project schedule, including a Gantt chart that outlines all key milestones and deliverables.

▪ A breakdown of tasks, schedules, and resource requirements necessary to complete the project.

2. Minimizing Disruptions o The contractor shall implement provisions to minimize disruptions to building occupants and operations. These provisions must address:

▪ Control and mitigation of noise levels during work hours.

▪ Prevention and management of power outages.

▪ Minimization of operational impacts, including coordination with facility management to avoid interference with critical functions.

3. Physical Oversight and Management o The contractor shall provide physical oversight and management throughout the entire project lifecycle. This includes:

▪ On-site supervision during all phases of work.

▪ Regular progress reporting to the Project Officer.

▪ Immediate notification of any issues affecting project schedule or quality.

4. Compliance with Build America, Buy America Act (BABAA)

Learn more at fema.gov June 2021 6 o The contractor must comply with FEMA’s Build America, Buy America Act (BABAA) requirements for materials and products.

o If a waiver of “Buy America” preferences is necessary, the contractor must follow the prescribed FEMA procedures and obtain written approval prior to procurement.

5. Hazardous Materials Handling o If hazardous materials (such as asbestos or lead-based paint) are encountered during the project, the contractor shall:

▪ Immediately report the discovery to the Project Officer and FEMA Safety Officer.

▪ Await directions from the Project Officer regarding additional testing or protective measures.

▪ Follow all applicable safety and environmental regulations for handling and disposal.

Period of Performance

The period of performance for this task order will be 260 days from award for the base period. There are no option periods. The Contractor must begin on-site work within 14 calendar workdays (14) days from award.

Place of Performance The primary place of performance will be FEMA Region 6, Federal Regional Center and Vehicle Storage

Administration Building 1 – 800 N. Loop 288, Denton, Texas 76209.

Background

The Vehicle Storage Administration Building 1 (VSAB1) is a two-story structure built in the 1990’s. The building must ensure compliance with Section 504 of the Rehabilitation Act of 1973, as amended. FEMA must ensure physical access for persons with disabilities.

The Federal Regional Center (FRC) is an underground bunker built in the 1960’s. All bathrooms have original flooring and tiled walls from the 1960s. The janitorial closet was originally a handicap bathroom and now needs to be brought up to ADA compliant standards to ensure physical access for persons with disabilities on the Lower Level of the bunker.

Performance of Objectives

Objective 1: Planning and Preparation

• The Contractor shall do a site visit to bid, prepare the drawings and schematics needed for the project.

• Coordinate with FEMA to develop a comprehensive project plan and schedule (Gantt Chart)

• Ensure sufficient space for new equipment installation and confirm measurements before starting work.

• Identify vehicle and dumpster staging space requirements upon site visit.

• Provide FEMA with a written Quality Assurance Plan (QASP) and Performance Work Statement

(PWS).

Learn more at fema.gov June 2021 7

Objective 2: Demolition

• The Contractor shall demo any existing parts that will not be in compliance with the ADA

Rehabilitation Act of 1973.

• The Contractor shall be responsible for all correct measurements.

• The Contractor shall do all work to ADA standards and manufacture specifications.

• The Contractor shall remove extra material, waste, and dispose of extra material off government property.

• The Contractor is responsible for repairing any damage caused by the vendor during the entire project from start to finish.

Objective 3: Installation

• The Contractor shall check bathrooms before work and ensure appropriate installation for automated doors to enter the bathrooms as well as all handicap bars.

• The Contractor shall install new equipment following best practices.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Objective 4: Cleanup

• The Contractor shall remove and dispose of old parts and all associated connections.

• The Contractor shall cover and protect floors to all areas of construction.

• The work areas, interior/exterior debris transport locations are free of dust

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle metal waste from project and give a report to COR.

Objective 5: Final Review and Inspection

• The selected contractor is responsible for obtaining any and all necessary permits and inspections required by local, state, or federal offices.

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment

• The Contractor provides all required reports to FEMA

• Upon project completion, the FEMA Project Officer is responsible to certify completion of project.

Operating Constraints

The following operational constraints must be considered and addressed to ensure successful execution while minimizing impact on facility operations:

1. Hours of Operation: Work is restricted to Monday through Friday, 08:00 to 17:30. No work is permitted on weekends or federally observed holidays. Any activities requiring extended hours or

Learn more at fema.gov June 2021 8 access outside these times must be approved by the Contracting Officer or representative in advance.

2. Occupancy and Workflow: The facilities may be occupied by employees during working hours.

Contractors may need to plan the project in phases to avoid disrupting staff workflow and critical operations. Coordination with facility management is required to schedule work in occupied areas and to provide advance notice to affected personnel.

3. Noise and Disruption: Contractors must be aware of noise levels generated by construction activities. High-noise tasks should be scheduled during periods of minimal occupancy or coordinated with facility management. Communication regarding anticipated noise and disruptions must be provided to staff in advance.

4. Material Handling and Reporting: All materials brought on site must be inventoried and reported to the Project Officer. All chemicals brought on site must be inventoried and reported to the Safety Officer. Transporting materials may require use of passenger elevators and/or stairs, which may have blind spots and limited visibility. Contractors must ensure safe handling and movement of materials, especially in common areas.

5. Indoor Air Quality: Contractors must maintain indoor air quality standards throughout the project, including proper ventilation and dust control, especially during demolition or installation activities. Temporary air quality monitoring may be required in sensitive areas.

6. OSHA Safety Requirements: All work must comply with OSHA safety standards, including proper use of personal protective equipment (PPE), hazard communication, and safe work practices. Contractors are responsible for maintaining a safe work environment for both workers and building occupants.

7. Site Storage Limitations: There is a lack of storage capability on site. Contractors must coordinate just-in-time delivery of materials and equipment and remove debris and surplus materials daily.

No materials or equipment may be left unattended in common areas or corridors.

8. Access and Security: Contractors must adhere to facility access and security protocols, including sign-in procedures and escort requirements for restricted areas. All tools and equipment must be secured when not in use.

9. Environmental and Hazardous Materials: Any hazardous materials encountered, such as asbestos or lead-based paint, must be immediately reported to the Project Officer for further directions.

Contractors must follow all environmental regulations for handling and disposal.

10. Need to schedule work to keep at least one functional men and women’s restrooms on each floor accessible to staff as much as possible during the work. It is possible the work needs to be done during weekends.

Learn more at fema.gov June 2021 9

11. Additional Constraints: Limited parking and loading areas may require coordination for deliveries and equipment staging. Weather conditions may impact exterior work and material deliveries. Contractors must ensure all work areas are cleaned and restored at the end of each workday. These constraints are critical to maintaining operational continuity, safety, and compliance throughout the project. Contractors must address each challenge in their project planning and execution.

Deliverable Schedule The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected

Completion

Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how

Contractor will manage health and safety of crew on site.

14 days after award date

Roster Submission Upon award provide a list of employees that will need access to the facility during the Period of Performance of the contract.

2 days after award date

Demolition/Removal Disconnect and removal of old parts and preparation for the install of the new parts.

120 days after planning and preparation

Installation Installation and connection of new parts for repair.

120 days after demolition/removal

Cleanup Old associated parts are removed and/or recycled from site. All connections are in place and area is free of hazards.

3 days after completion of installation

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Review and Inspection Contractor provides associated reports:

Recycled product and reclaimed refrigerant report; construction debris disposition report; accident

1 day after cleanup

Cleanup

The Contractor shall thoroughly clean the area and no debris from the service is visible on FEMA grounds. There should be daily clean-up of materials to prevent any hazards. When work is completed in each area, the contractor should complete an elaborate cleanup of area worked. The Contractor shall perform the final clean up.

Period Of Performance

The period of performance for this task order will be 260 days from award for the base period. There are no option periods. The Contractor must begin on-site work within 14 calendar workdays (14) days from award.

Security

All personnel require access to unclassified information only. Contractors must ensure contractor employees receive a favorably background investigation prior to entry on duty (EOD). All individuals will be U.S. citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Unauthorized Disclosure of Classified or Unclassified Information:

Contractors and Subcontractors who are working on this contract shall receive Unauthorized Disclosure of Classified or Unclassified Information training. Access to the training can be obtained at:https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

For Official Use Only (FOUO) Information:

Learn more at fema.gov June 2021 11

In accordance with DHS Management Directive 11042.1 contractors, consultants and others to whom access is granted will abide by 11042.1; DHS policy regarding the identification and safeguarding of sensitive but unclassified information originated within DHS. It also applies to other sensitive but unclassified information received by DHS from other government and non-governmental activities.

The contractor will: Be aware of and comply with the safeguarding requirements for “For Official Use

Only” (FOUO) information as outlined in this directive.

Participate in formal classroom or computer-based training sessions presented to communicate the requirements for safeguarding FOUO and other sensitive but unclassified information.

Be aware that divulging information without proper authority could result in administrative or disciplinary action.

Contractors and Consultants shall execute a DHS Form 11000-6, Sensitive but Unclassified Information

Non Disclosure Agreement (NDA), as a condition of access to such information. Other individuals not assigned to or contractually obligated to DHS, but to whom access to information will be granted, may be requested to execute an NDA as determined by the applicable program manager. Execution of the

NDA shall be effective upon date of the DHS Policy and not applied retroactively.

Unauthorized Disclosure of Classified or Unclassified Information

Contractors and Subcontractors who are working on this contract shall receive the Unauthorized

Disclosure of Classified or Unclassified Information training.

Access to the training can be obtained at:

https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Other Clauses

HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS (JULY 2023) (HSAR DEVIATION 25-

12) (Effective November 3, 2025)

a. Controlled Unclassified Information (CUI) is any information the Government creates or poss esses, or an entity creates or possesses for or on behalf of the Government (other than classified information) that a law, regulation, or Governmentwide policy requires or permits a n agency to handle using safeguarding or dissemination controls. This definition includes the following CUI categories and subcategories of information:

Learn more at fema.gov June 2021 12

1. Chemical-terrorism Vulnerability Information (CVI) as defined in 6 CFR part 27, “Chemical Facility Anti-Terrorism Standards,” and as further described in supplementary guidance issued by an authorized official of the Department of Homeland Security (including the Revised Procedural Manual “Safeguarding Information Designated as Chemical-Terrorism

Vulnerability Information” dated September 2008);

2. Protected Critical Infrastructure Information (PCII) as set out in the Critical

Infrastructure Information Act of 2002 (title XXII, subtitle B of the Homeland Security

Act of 2002 as amended through Pub. L. 116–283), PCII’s implementing regulations (6 CFR part 29), the PCII Program Procedures Manual, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security, the PCII

Program Manager, or a PCII Program Manager Designee;

3. Sensitive Security Information (SSI) as defined in 49 CFR part 1520, “Protection of Sensitive

Security Information,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (includ ing the Assistant

Secretary for the Transportation Security Administration or designee), including Department of Homeland Security MD 11056.1, “Sensitive Security

Information (SSI)” and, within the Transportation Security Administration, TSA MD 2810.1, “SSI Program”;

4. Homeland Security Agreement Information means information the Department of

Homeland Security receives pursuant to an agreement with State, local, Tribal, territorial, or private sector partners that is required to be protected by that agreement. The Department receives this information in furtherance of the missions of the Department, including, but not limited to, support of the Fusion Center Initiative and activities for cyber information sharing consistent with the Cybersecurity Information Sharing Act of 2015;

5. Homeland Security Enforcement Information means unclassified information of a sensitive nature lawfully created, possessed, or transmitted by the Department of Homeland Security in furtherance of its immigration, customs, and other civil and criminal enforcement missions, the unauthorized disclosure of which could adversely impact the mission of the Department;

6. International Agreement Information means information the Department of Homeland

Security receives that is required to be protected by an information sharing agreement or arrangement with a foreign government, an international organization of governments or any element thereof, an international or foreign public or judicial body, or an international or foreign private or non-governmental organization;

7. Information Systems Vulnerability Information (ISVI) means:

i. Department of Homeland Security information technology (IT) systems data revealing infrastructure used for servers, desktops, and networks; applications name, version, and release;

Learn more at fema.gov June 2021 13 switching, router, and gateway information; interconnections and access methods; and mission or business use/need. Examples of ISVI are systems inventories and enterprise architecture models. Information pertaining to national security systems and eligible for classification under Executive Order 13526 will be classified as appropriate; and/or

ii. Information regarding developing or current technology, the release of which could hinder the objectives of the Department, compromise a technological advantage or countermeasure, cause a denial of service, or provide an adversary with sufficient information to clone, counterfeit, or circumvent a process or system;

8. Operations Security Information means Department of Homeland Security information that could be collected, analyzed, and exploited by a foreign adversary to identify intentions, capabilities, operations, and vulnerabilities that threaten operational security for the missions of the Department;

9. Personnel Security Information means information that could result in physical risk to

Department of Homeland Security personnel or other individuals whom the Department is responsible for protecting;

10. Physical Security Information means reviews or reports illustrating or disclosing facility infrastructure or security vulnerabilities related to the protection of Federal buildings, grounds, or property. For example, threat assessments, system security plans, contingency plans, risk management plans, business impact analysis studies, and certification and accreditation documentation;

11. Privacy Information includes both Personally Identifiable Information (PII) and Sensitive

Personally Identifiable Information (SPII). PII refers to information that can be used to distinguish or trace an individual’s identity, either alone, or when combined with other information that is linked or linkable to a specific individual; and SPII is a subset of PII that if lost, compromised, or disclosed without authorization could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. To determine whether information is PII, DHS will perform an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable to the individual. In performing this assessment, it is important to recognize that information that is not PII can become PII whenever additional information becomes available, in any medium or from any source, that would make it possible to identify an individual. Certain data elements are particularly sensitive and may alone present an increased risk of harm to the individual.

i. Examples of stand-alone PII that are particularly sensitive include: Social Security numbers

(SSNs), driver’s license or State identification numbers, Alien Registration

Numbers (A-numbers), financial account numbers, and biometric identifiers.

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ii. Multiple pieces of information may present an increased risk of harm to the individual when combined, posing an increased risk of harm to the individual. SPII may also consist of any grouping of information that contains an individual’s name or other unique identifier plus one or more of the following elements:

A. Truncated SSN (such as last 4 digits);

B. Date of birth (month, day, and year);

C. Citizenship or immigration status;

D. Ethnic or religious affiliation;

E. Sexual orientation;

F. Criminal history;

G. Medical information; and

H. System authentication information, such as mother’s birth name, account passwords, or personal identification numbers (PINs).

iii. Other PII that may present an increased risk of harm to the individual depending on its context, such as a list of employees and their performance ratings or an unlisted home address or phone number. The context includes the purpose for which the PII was collected, maintained, and used. This assessment is critical because the same information in different contexts can reveal additional information about the impacted individ ual.

b. Information Resources means information and related resources, such as personnel, equipment, funds, and information technology.

c. Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Of ficer. Upon the Contracting Officer’s request, the Contractor’s employees shall be fingerprinted or subject to other investigations as required. All Contractor employees requiring recurring access to government facilities or access to CUI or information resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

d. The Contracting Officer may require the Contractor to prohibit individuals from working on the contract if the Government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

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e. Work under this contract may involve access to CUI. The Contractor shall access and use CUI only for the purpose of furnishing advice or assistance directly to the Government in support of the Government’s activities, and shall not disclose, orally or in writing, CUI for an y other purpose to any person unless authorized in writing by the Contracting Officer. For those

Contractor employees authorized to access CUI, the Contractor shall ensure that these persons receive initial and refresher training concerning the protection and disclosure of

CUI. Initial training shall be completed within 60 days of contract award and refresher training shall be completed every 2 years thereafter.

f. The Contractor shall include this clause in all subcontracts at any tier where the subcontractor may have access to government facilities, CUI, or information resources.

HSAR 3052.240-71 CONTRACTOR EMPLOYEE ACCESS ALT II (HSAR DEVIATION 25-12)

(Effective November 3, 2025)

(g) Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident

Card (USCIS I-551). Any exceptions must be approved by the Department's Chief Security Officer or designee.

(h) Contractors shall identify in their proposals, the names and citizenship of all non -U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer.

Foreign Travel and Government-Issued Equipment

Per DHS and FEMA IT policy, FEMA employees and contractors are not authorized to take government-issued equipment, including cell phones, computers, or tablets such as iPads, outside of the

United States regardless of the reason for travel. If government-issued equipment is required for official foreign travel, FEMA government employees may request a temporary loaner device through the

Mobility Service Center.Office of the Chief Information Officer, Service Center for the duration of their trip. FEMA contractors must contact their contracting officer’s representative (COR) for further guidance.

If your device is detected as operating outside of the United States and its territories it will be disabled, and your information will be forwarded to the Office of Professional Responsibility for review.

Background Investigations

All contractor personnel who require access to DHS or FEMA information systems, routine access to

DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally

Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel

Security Division (PSD) will determine the risk designation for each contractor position by comparing

Learn more at fema.gov June 2021 16 the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract. (also reference Facility Access).

Low Risk with Information System Access

Contractor personnel occupying positions or performing functions with a Low-Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Background

Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Moderate Risk

Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

High Risk

Contractor personnel occupying positions or performing functions with a High-Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process

To initiate the request to process contractor personnel, the Contractor shall provide the FEMA

Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract Fitness/Security

Screening Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form

121-3-1-6 are complete prior to submitting the form to FEMA PSD for processing. The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if: the investigation was completed within the last five years, it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, the contractor personnel have not had a break in employment since the prior favorable adjudication, and, FEMA PSD has verified

Learn more at fema.gov June 2021 17 the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the National Background Investigation Services (NBIS) e-Application (eAPP) online system and instructions for submitting the necessary information:

Standard Form 85P, “Questionnaire for Public Trust Positions”

Optional Form 306, “Declaration for Federal Employment”

SF 87, “Fingerprint Card” (2 copies)

DHS Form 11000-6, “Non-Disclosure Agreement”

DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the

Fair Credit Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard

Form 85P, which must be completed electronically through the National Background Investigation

Services (NBIS) e-Application (eAPP) online system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Security

Division will provide notice of such temporary eligibility to the COR who will then notify the Prime

Contractor, at which time the identified contractor personnel will be temporarily eligible to begin work under this contract. Neither the Prime Contractor nor the contractor personnel have any right to such a grant of temporary eligibility. The grant of such temporary eligibility shall not be considered as assurance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the

Learn more at fema.gov June 2021 18 final adjudication results in an unfavorable determination, FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable. The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

Continued Eligibility and Reinvestigation

Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel required to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration of the background investigation unless and until the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Division has renewed their eligibility to perform work under this contract.

Exclusion by Contracting Officer

The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the

Contractor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to public interest or inconsistent with the best interest of the agency may be removed.

Facility Access

The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification

Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA

Credentialing Access Manual,” to arrange for contractor personnel’s access to FEMA f acilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA

IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to qualify for and receive a PIV card before being allowed facility access beyond 180 days.

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA

PSD. Contractor personnel using a FAC for access to FEMA facilities must be escorted in Critical

Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) at all times.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security

Officer has determined to be a potential security threat.

Learn more at fema.gov June 2021 19

(End of clause)

[71 FR 25773, May 2, 2006, as amended at 71 FR 48802, Aug. 22, 2006; 77 FR 50636, Aug. 22, 2012;

77 FR 54836, Sept. 6, 2012]

OPSEC Training

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness

Brief.

Access to the briefing can be obtained at OPSEC Awareness for Military Members, DOD Employees and

Contractors (usalearning.gov)

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering into the contract must receive the briefing within ten (10) business days of joining the contract.

Insider Threat Training

Insider Threat training for Contractors can be found at: Insider Threat Awareness (usalearning.gov)

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer

Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor personnel are required to recertify Insider Threat training annually thereafter. New employees entering into the contract must receive the briefing within ten (10) business days of joining the contract.

Background Investigations

All contractor personnel who require access to DHS or FEMA information systems, routine access to

DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally

Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Security

Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access

Learn more at fema.gov June 2021 20

Contractor personnel occupying positions or performing functions with a Low Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract. (also reference Facility Access).

Low Risk with Information System Access

Contractor personnel occupying positions or performing functions with a Low Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Background

Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Moderate Risk

Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

High Risk

Contractor personnel occupying positions or performing functions with a High Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process

To initiate the request to process contractor personnel, the Contractor shall provide the FEMA

Contracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract Fitness/Security Screening

Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form 121 -3-1-6 are complete prior to submitting the form to FEMA PSD for processing. The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

§ the investigation was completed within the last five years, § it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, § the contractor personnel have not had a break in employment since the prior favorable adjudication, and, Learn more at fema.gov June 2021 21

§ FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favorably adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the National Background Investigation Services (NBIS) e-

Application (eAPP) online system and instructions for submitting the necessary information:

§ Standard Form 85P, “Questionnaire for Public Trust Positions”

§ Optional Form 306, “Declaration for Federal Employment”

§ SF 87, “Fingerprint Card” (2 copies)

§ DHS Form 11000-6, “Non-Disclosure Agreement”

§ DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard

Form 85P, which must be completed electronically through the National Background Investigation

Services (NBIS) e-Application (eAPP) online system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required background information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor personnel’s…