1.05 Statement of Work.pdf

Scope of Work

Project Title: Uninterruptible Power Supply (UPS) Replacement Customer: Information Warfare Training Command Virginia Beach (IWTC VB)

Project Description:

Information Warfare Training Command Virginia Beach (IWTC VB) has an immediate need to replace an existing Eaton 9315 Uninterruptible Power Supplies (UPS) with Eaton Model 93PM 300KW, 480V, 3 wire single feed UPS along with two (2) 3-phase, 30KVA transformers (480 primary volts, 208Y/120 secondary volts).

Contractor shall provide all equipment, parts, and labor needed to execute a complete UPS replacement.

Delivery/Place of Performance:

Naval Station Oceana Dam Neck Annex Building B420: 2088 Regulus Ave, Virginia Beach VA 23461

Purpose:

Replace failing Eaton Model 9315 UPS at IWTC Virginia Beach B420.

Required Work:

Remove and replace Eaton Model 9315 with an Eaton Model 93PM 300 KVA UPS/Transformer meeting all specifications below and in accordance with all manufacturers recommended procedures/industry standards.

Contractor shall follow manufacturer recommended procedures for UPS system installation. Contractor shall provide two (2) year on-site maintenance warranty (Parts and Labor) that runs consecutively to the one-year (1) manufacturer warranty for a total of three (3)-years. Contracted vendor must conduct post-award/pre-installation site visit to be coordinated with IWTC Virginia Beach at least two weeks prior to commencing work.

Scope:

1. Contractor shall supply all labor, parts/materials, equipment, and supervision to procure, ship, remove/install/replace UPS and Transformer equipment located at IWTC Virginia Beach B420, 2088 Regulus Ave, Virginia Beach, VA 23461. It is the Contractor’s responsibility to verify all conditions prior to proposal submission. All work shall comply with current local, state, and federal construction standards and shall follow current OSHA, EPA, and DEP guidelines. Safety for this project shall be followed in accordance with the Army Corps of Engineers Safety Manual EM-385.

2. New UPS must meet the existing UPS power requirements of supplying battery backup power for a minimum of 16 minutes at full load. Contractor will perform system operability test upon completion of installation to ensure UPS unit functions as designed. Contractor will dispose of old UPS system off-site and in accordance with all local/state/federal government EPA regulations.

Existing Batteries and Battery Cabinets are not included in this scope due to the batteries being replaced in 2024 under a separate contract action. Replacement UPS must be compatible/ functional with the existing battery/battery cabinet system. Any modifications required to incorporate existing batteries/battery cabinets into the new UPS system are to be included under this effort.

3. UPS Equipment Specifications:

Eaton model 93PM (Note: Must be compatible/functional with the existing battery/battery cabinet system:

• 300KW (upgradeable to 400KW) 60hz

• Input voltage: 480v 3-wire (phase) single feed + neutral

• Output Phase: 3-wire (phase) single feed + neutral

• Input power factor: 0.99pf @ 100% load

• Alternative Back-up power technologies: Wet Cell, NiCad, Lithium-ion, Super capacitors

• Load Transfer time: No Break

Transformers (2 ea):

3-Phase, 30 KVA, 480 Primary Volts, 3-wire single feed

• 280Y/120 Secondary Volts

• 150C with 220C insulation system temp rise

• Aluminum Winding Material

• 60Hz

Warranty:

• 1-year manufacturer warranty (on-site, parts/labor 24/7, 8-hour response time).

• 2-year extended warranty (on-site, parts/labor, 24/7, 8-hour response time).

Note: 3-year total onsite Warranty.

4. The contractor is responsible to take all necessary precautions to protect government property during all work.

Any damage to equipment or government property shall be repaired by the contractor at no additional cost to the government. All work shall be performed in a manner that has the least impact to the buildings’ training mission.

Contractor shall by-pass power to enable continued mission accomplishment when performing UPS replacement.

Any primary POWER CIRCUIT OUTAGES MUST OCCUR AFTER HOURS/WEEKENDS AND BE

COORDINATED WITH GOVERNMENT POC IN ADVANCE.

5. The contractor is responsible for daily clean-up of all debris and other materials left as a result of the work and must leave the premises clean. Contractor is responsible for the removal and disposition of the old UPS system off-site and shall be in accordance with all State and Federal Regulations. Completion of work shall include final job site clean-up.

6. It is the contractor’s responsibility to verify all conditions prior to quote submission to ensure a full and complete UPS system replacement with no loss to commands training mission, even if not specifically mentioned herein.

7. Work is to be performed inside a secured government building. All contractors must be US citizens and will be required to be escorted at all times while inside the building. Contractors must be found eligible for access to military installations and will be required to obtain a guest vehicle pass prior to base entry. No cell phone, Wi-Fi capable devices or other electronic equipment will be allowed inside the building. This includes smart watches and wearable devices. Note: (If a laptop is required for programming, the Government Point of Contact must be notified prior to use.)

8. Contractor must follow manufacturer recommended installation instructions and procedures.

9. Any and all mountings or penetrations will be approved by the Government Point of Contact prior to the installation.

10. CAUTION: In the event that asbestos-containing material or lead paint is found or disturbed, the contractor shall stop work immediately and notify the contracting officer. Do not proceed with work until directed to do so by the contracting officer.

12. PRE-INSTALLATION MEETING. Prior to the start of the installation, the contractor shall be required to attend an on-site meeting with the Government Point of Contact and other personnel designated by the Government Point of Contact.

13. HOURS OF OPERATION: Work shall be accomplished during the government's regular business hours, which are Monday through Friday between the hours of 6:30 AM and 5:00 PM, except federal holidays. The federal holidays are Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, and Labor Day. Weekend work is authorized and recommended, but must be pre-coordinated through the Government POC.

14. Existing Equipment:

A. EATON (UPS) 9315-300

Serial Number: EX284ZXX03

B. (Two) 9315 Battery Cabinets containing 120 Batteries (Part Number: HRL 12390W-FR)

C. Two (2) 3-phase, 30KVA transformers (480 primary volts, 208Y/120 secondary volts.

Delivery/Installation Date: 90 Days from contract award date

Deliverables:

1. Equipment Specification Sheet

2. Acceptance Tests and Inspections Reports: Submit copies of inspection reports and test reports to Government POC. Reports shall include certification of compliance with specified requirements, identify any noted deficiencies, and recommend corrective actions when/if appropriate.

3. Warranty: Contractor is responsible to provide Warranty information and conditions to Site POC.

4. Installation Drawing: A complete set of installation drawings will be provided to the Site POC (.PDF and Hard Copy).

Scope of Work