1-CP Advertisement for Bid Only HVAC Maintenance Repair.pdf

ADVERTISEMENT FOR BID ONLY

SANDY CITY

ADVERTISEMENT FOR INVITATION FOR BID HVAC MAINTENANCE &

REPAIR

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Project: HVAC Maintenance & Repair

PROJECT OVERVIEW

Sandy City is currently seeking a vendor to provide HVAC maintenance and repair services through a contractual agreement. The initial contract term will be from the time of signing or July 1, 2026 until June 30, 2027. Additionally, there is an option to extend the contract for up to two (2) additional one

(1) year periods, subject to mutual agreement between both parties.

The City is inviting bids for the HVAC maintenance service, encompassing multiple buildings within the city.

SCOPE OF WORK

1. Scope of Services:

• The Contractor shall provide HVAC maintenance services for the facilities located within

Sandy City, as designated by Sandy City.

• The services shall include but are not limited to regular maintenance, repairs, inspections, and emergency call-outs for HVAC equipment.

• The Contractor must provide the number of certified HVAC technicians on staff and the number trained and capable of diagnosis and repair of chillers up to 200 tons. Please list several buildings the contractor currently services with comparable or larger equipment.

Also list the number of Alerton certified programmers.

2. Vendor Response Time:

• The Contractor shall prioritize HVAC maintenance requests from Sandy City and respond on the same day.

• For emergency call-outs, the Contractor shall provide an immediate response to ensure the prompt resolution of issues.

3. Rates and Charges:

• Standard Hourly Rate:

The standard hourly rate for HVAC maintenance services during regular business hours. (Monday to Friday, 7:00 AM to 6:00 PM) shall be considered standard hourly rate. A rate for a second person, as needed, shall be included.

• After-Hours Rate:

For services requested outside regular business hours, the Contractor shall charge an after-hours rate. After-hours services are defined as those provided on weekdays between 6:00 PM and 7:00 AM, weekends, or holidays will be considered After-Hours Rate.

• Alerton Programming Hourly Rate:

For Alerton programming, the Contractor shall provide an hourly rate for services during regular business hours (Monday to Friday, 7:00 AM to 6:00 PM).

• Truck Charge:

The Contractor may include one truck charge for each invoice, which covers transportation and parts delivery costs associated with reaching the Client's facilities within Sandy City.

• Parts Pricing Markup Percentage:

The Contractor shall apply a markup percentage of all parts and materials used in the maintenance and repair services.

Any charges (except for parts) that may be invoiced, must be included in the bid.

Sandy City will make the Information for Bid (“IFB”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 6/15/2026 10:30:00 AM (MT).

All questions shall be submitted in writing to: https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 6/17/2026 10:30:00 AM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.

https://sandycity.ionwave.net/Login.aspx https://sandycity.ionwave.net/Login.aspx https://sandycity.ionwave.net/Login.aspx