1-CP Advertisement for Bid Only Holiday Lights - Community Events.docx
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- Solicitation number
- NS27-119
- Issued by
- Salt Lake County, Utah
About this file
This is an Advertisement for Bid issued by Sandy City Corporation in Utah for holiday lights installation and takedown services at the city hall facility. The project involves wrapping up to 40 outdoor trees with holiday lights, with setup completion required by November 30, 2026, and takedown scheduled for completion by January 11, 2027. The city intends to award a one-year contract with the option to renew for two additional one-year periods. Questions regarding the solicitation must be submitted in writing by October 9, 2026, at 9:00 AM (MT), and all proposals must be submitted through the Sandy City ionwave portal by the closing date of October 13, 2026, at 9:00 AM (MT). Any addendums will be posted on the Sandy City website and the Utah Public Procurement Place (U3P), and offerors must acknowledge all addendums in their proposal responses.
The evaluation committee will award the contract based on a 100-point scoring system weighted as follows: 40 points for cost, 30 points for install and takedown timeline, 20 points for past experience and performance on similar projects, and 10 points for governmental or public sector experience. Upon each contract renewal, the awarded vendor will be permitted a 5% cost increase. No specific funding amounts, set-asides, or incumbent information is provided in the solicitation materials. The contract award decision will be made by committee based on vendor responsiveness to the city's overall needs and demonstrated competence in providing the required services.
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Text version
ADVERTISEMENT FOR BID ONLY
SANDY CITY
ADVERTISEMENT FOR REQUEST FOR PROPOSAL
HOLIDAY LIGHTS – COMMUNITY EVENTS
Advertisement Project: Holiday Lights – Community Events
SCOPE OF WORK
Wrap up to 40 outdoor trees at Sandy City Hall. The City is looking for the following timeline to be met:
· Set up completed by Monday, November 30, 2026.
· Take down in January by January 11, 2027.
There is a map in the attachments showing the general layout for the lights. The colors may be different than what is shown on the map. It is the intent of the City to award this on a one-year contract with the City's option to renew for an additional two one-year periods. The awarded vendor will be allowed a 5% cost increase upon each renewal of the contract.
EVALUATION CRITERIA
Sandy City Corporation will evaluate each proposal submitted based on responsiveness to the city’s overall needs. The award of contract, if made, will be to the Vendor who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP.
The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available. Additional points may be awarded based on the request of a vendor’s presentation or interview.
· 40 Points: Cost
· 30 Points: Install/Take Down Timeline
· 20 Points: Past Experience/Performance - Past experience/performance on similar projects.
· 10 Points: Governmental/Public Sector Experience
Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:
https://sandycity.ionwave.net/Login.aspx.
Deadline for submittal of questions is 10/9/2026 09:00:00 AM (MT). All questions shall be submitted in writing to:
https://sandycity.ionwave.net/Login.aspx
All RFP’s or Bids should be summitted to:
https://sandycity.ionwave.net/Login.aspx
Closing Date for bids is 10/13/2026 09:00:00 AM (MT)
Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.
File details come from the government source that posted it. Updated .