1-CP Advertisement for Bid Only Arbor Building - Exterior Architectural Accent Lighting (1).docx

ADVERTISEMENT FOR BID ONLY

SANDY CITY

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

ARBOR BUILDING – EXTERIOR ARCHITECTURAL ACCENT LIGHTING

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Project: Arbor Building – Exterior Architectural Accent Lighting

PROJECT OVERVIEW

Sandy City is seeking a qualified contractor to furnish and install a permanent, programmable exterior architectural accent lighting system on the Arbor Building (126 W. Sego Lily Drive, Sandy, UT 84070). The project is intended to enhance the building's exterior appearance, complement the existing architectural lighting on City Hall and the Court building, and create a more consistent and unified lighting experience throughout the City Hall complex.

The lighting system shall provide an attractive, uniform appearance, withstand year-round outdoor exposure, and allow City staff to control lighting colors, scenes, and schedules. The overall goal is to beautify the complex, enhance its nighttime appearance, and create a cohesive look across the City's buildings.

PROJECT SCOPE AND PRICING

The contractor shall provide all labor, materials, equipment, supervision, installation, programming, testing, and coordination necessary to deliver a complete, operational lighting system for each priced scope.

Base Bid – Parapet Wall Lighting Provide a complete lighting system for the designated parapet walls identified in the attached PDF. Include all required fixtures, track, wiring, controllers, power supplies, mounting hardware, programming, and installation necessary for a complete operating system.

Alternate 1 – Steel Awning Lighting Provide separate pricing to your attachments to add architectural accent lighting to the steel awnings along the rooftop section, as identified in the attached PDF. Pricing shall include all additional materials, wiring, connections, mounting hardware, programming, and labor required to complete this portion of the installation.

For each bid item, the contractor shall verify field dimensions and provide the measured linear footage for each section. Pricing shall clearly identify the materials, labor, equipment, and other costs associated with the base bid and each alternate. The City may award the base bid alone or the base bid with one or more alternates, subject to available funding and the City's procurement requirements.

The contractor shall review the project exhibit and verify site conditions before finalizing the proposal. Any discrepancies between the exhibit and actual site conditions shall be brought to the City's attention.

LIGHTING SYSTEM AND INSTALLATION

The contractor shall furnish and install a complete permanent exterior architectural accent lighting system, including all fixtures, track, wiring, connectors, power supplies, controllers, mounting hardware, and accessories required for each awarded portion of the project.

The system shall:

· Provide consistent and visually uniform lighting along the designated architectural features.

· Support programmable colors, lighting scenes, and scheduling.

· Be designed for permanent exterior installation and year-round weather exposure.

· Include manufacturer-rated light output information and product documentation for the proposed fixtures.

· Be installed neatly and securely, with components and wiring concealed or integrated with the building wherever practical.

· Include all components necessary for the awarded installation to operate as intended.

TRACK AND MOUNTING MATERIALS

The contractor shall provide an aluminum track or channel system meeting the following minimum requirements:

• Material and dimensions: Aluminum track with a minimum material thickness of 0.027 inches and nominal dimensions of 1.25 inches by 0.75 inches.

• Finish: Factory-applied, baked-on powder-coat finish suitable for permanent outdoor exposure.

• Color: Color matched or closely coordinated with the building exterior, subject to City approval.

• Durability: Materials and finish shall resist corrosion, UV exposure, fading, chipping, and peeling under normal exterior conditions.

• Mounting: Provide suitable fasteners and mounting methods that securely attach the track without compromising the building envelope or existing building warranties. Fasteners shall be color-matched to the track and building exterior where practical.

The contractor shall submit manufacturer product data identifying the track profile, dimensions, material thickness, finish, and applicable warranty.

WIRING AND CONNECTION MATERIALS

The contractor shall provide wiring and connection materials suitable for the proposed system and permanent outdoor use.

• Wire: Four-conductor wiring, minimum 16 AWG. If a smaller wire size is proposed, the contractor shall provide manufacturer documentation demonstrating suitability for the installation's wire lengths and electrical loads.

• Connections and splices: All exterior connections and splices shall be watertight, corrosion-resistant, and designed for long-term outdoor use.

• Splicing methods: The contractor shall submit proposed wire-splicing techniques, connection materials, and moisture-protection methods for review.

• Installation details: Wiring shall be routed and secured neatly, protected from physical damage, and installed in accordance with applicable electrical codes and manufacturer requirements.

CONTROLLER, POWER, AND ELECTRICAL COORDINATION

The proposed lighting system shall operate on a 48-volt DC lighting system. The contractor shall identify the operating voltage of the lighting fixtures, controller, and power supplies in the proposal and demonstrate that all components are compatible with the proposed system.

Sandy City will provide high-voltage electrical power at designated locations. The contractor shall coordinate with the Sandy City Facilities Manager to determine suitable power locations and system requirements before installation.

The contractor shall identify required power locations, electrical loads, power supply requirements, and connections as part of the proposal. The contractor shall provide the lighting system's required power supplies, low-voltage wiring, controllers, and associated components downstream of the City's designated power locations.

Any additional electrical circuits, upgrades, or work beyond the City's designated power provisions shall be clearly identified in the proposal and approved by the City before proceeding.

PERMITS AND CODE COMPLIANCE

The contractor shall be responsible for identifying, obtaining, and paying for all permits, inspections, and approvals required to complete the project. The contractor shall coordinate required inspections with the appropriate authorities and provide copies of permits and final inspection approvals to the City upon completion.

All work shall comply with applicable building and electrical codes, ordinances, regulations, and manufacturer installation requirements.

TRAINING, DOCUMENTATION, AND CLOSEOUT

Before final acceptance, the contractor shall provide:

• On-site training for designated City staff covering normal operation, programming, scene creation, scheduling, and basic troubleshooting. Including PowerPoint presentation

• Manufacturer product information, equipment specifications, and operating instructions.

• Controller and programming documentation necessary for City staff to operate and manage the system.

• Warranty documentation identifying coverage, duration, exclusions, and the process for requesting service.

• Contact information and procedures for technical support, repairs, and warranty claims.

• Details regarding ongoing service options, replacement parts, and long-term system maintenance.

• Final inspection approvals and applicable permit documentation.

• System Layout Documentation: Provide a labeled as-built drawing showing lighting locations, wiring routes, power supplies, controllers, circuits/zones, and other key components, including their locations and connections.

The project will be considered complete after installation, testing, programming, required inspections, training, and delivery of the required closeout documentation have been completed to the City's satisfaction.

MINIMUM TECHNICAL REQUIREMENTS

Proposals must meet the following minimum technical requirements to qualify for evaluation. Proposals that fail to meet these requirements may be deemed nonresponsive and excluded from further consideration.

• Operating Voltage: The proposed lighting system shall meet the minimum 48V DC requirement specified in the technical specifications.

• Track Material and Finish: Track shall be aluminum with a minimum material thickness of 0.027 inches and a factory-applied, baked-on powder-coat finish suitable for permanent outdoor exposure.

• Wiring: Wiring shall be a minimum of 16 AWG. Alternative wire sizes must include manufacturer documentation demonstrating suitability for the proposed installation.

• Connections and Splices: All exterior connections and splices shall be designed for permanent outdoor use and provide watertight, corrosion-resistant protection. Bidders shall submit their proposed splicing methods and connection materials.

• Code Compliance: The proposed system and installation shall comply with applicable codes, permitting requirements, and other requirements identified in this RFP.

The City reserves the right to request clarification or supporting documentation to verify compliance with these requirements. Compliance with the minimum technical requirements does not guarantee award of the contract. Responsive proposals will be evaluated and scored using the criteria outlined in the Proposal Evaluation Criteria section.

EVALUATION CRITERIA

The process of award will be by committee. The evaluation committee will be individuals from Sandy City. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available.

Product Quality, Durability and Installation Workmanship - 30%

· Track material and thickness, powder-coat finish, fixture quality, wiring, watertight and corrosion-resistant connections, splicing methods, mounting hardware, installation techniques, outdoor durability, and protection of the building envelope Relevant Experience and References - 25%

· Comparable commercial or municipal installations, quality of completed projects, client references, and demonstrated long-term performance System Performance and Controls - 15%

· Lighting appearance, color capabilities, uniformity, programmable scenes, scheduling and City control

Total Project Cost - 25%

· Complete installed price, including materials, labor, programming, electrical work, accessories, and ongoing costs

Warranty and Long-Term Serviceability - 5%

· Warranty coverage, replacement-part availability, repair support, and long-term product availability

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 10/27/2026 10:00:00 AM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 10/29/2026 10:00:00 AM (MT)

Any Addendums for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.