1-CP Advertisement for Bid Only Amphitheater Janitorial Services (1).docx

ADVERTISEMENT FOR BID ONLY

SANDY CITY

ADVERTISEMENT FOR REQUEST FOR PROPOSAL

AMPHITHEATER JANITORIAL SERVICES

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Project: Amphitheater Janitorial Services

INTRODUCTION

The Sandy Amphitheater is seeking a janitorial company to provide backstage cleaning services before and after events. Sandy City will provide supplies such as paper towels, toilet paper, soap and basic cleaning supplies.

Vendors are welcome to bring any additional supplies to get the job done.

We are also seeking the option of having an on-site custodian during events. The bid can be for just the backstage cleaning, or the backstage cleaning plus the additional on-site event custodian. The bid may be awarded whole or in part.

SCOPE OF WORK

Backstage Cleaning:

The amphitheater must be cleaned before a group arrives, and after they leave. Event dates for the upcoming season are not yet set, but the building has the potential to operate any day/time from May to October. A full schedule will be provided to the selected company in the spring of each season. Additional events may be added at the venue’s discretion.

Cleaning responsibilities include the following:

• Sweep/mop the main stage entrance floor, also referred to as the loading dock area

• Sweep/mop the stage floor

• Throw away any trash/debris left over

• Ensure all bathrooms on site are cleaned (sweeping, mopping the floor, cleaning toilets, wiping down counters, cleaning sinks, cleaning mirrors, ensuring all supplies such as toilet paper, paper towels, and soap are stocked, cleaning showers, etc.)

• Clean all dressing rooms (sweep, mop, or vacuum the flooring, wipe down counter and tabletops, clean mirrors, empty all trashes, etc.)

• Clean the main catering area (sweep and mop the floor, empty trash, wash and put away dishes, etc.)

• Ensure all trash cans are emptied and trash is taken to appropriate dumpsters outside, restock trash cans with fresh liners

• Clean box office area (empty trashes, wipe down countertops, sweep floor, etc.)

• Ensure the building is clean, presentable, and ready for the next event arrival On-Site, Day of Show Custodian:

The amphitheater needs a custodian on-site during events. This position will regularly lift heavy bags and will go up and down stairs as needed to complete cleaning. The custodian should consistently be the same person who will become familiar with the venue, staff, and general flow of events. The custodian should be proficient in English and be able to use a walkie-talkie as necessary during events.

Cleaning responsibilities of the on-site custodian include the following:

• Arrive at least one hour prior to doors opening (event start times vary, but a full schedule will be given in the spring for events)

• Ensure all trash cans are upright, emptied, and ready to be used by guests

• Continually monitor trash bins and empty as needed; remove all trash to appropriate dumpsters at the end of the night

• Place recycling bins throughout the venue for patron use; remove to back parking lot to be emptied at the end of the night

• Ensure restrooms are clean and fully stocked prior to doors opening

• Continually monitor restrooms and clean as necessary (emptying full trash cans, refilling supplies, assisting with clogs, spills, or other incidents as needed)

• Assist with any spills/debris or general clean up needed throughout the event Additional Cleaning Opportunities:

If possible, the amphitheater would like their janitorial company to also provide power washing services at least once a month. Power washing would be centered around guest chairs, venue stairways, main walkways, etc.

PROPOSAL CONTENT

Interested vendors should submit a detailed proposal including:

Company background and experience in providing janitorial services for similar venues or events.

Description of proposed cleaning procedures and equipment.

Staffing plan, including number of personnel and their qualifications.

DO NOT INCLUDE COST IN YOUR PROPOSAL

EVALUATION CRITERIA

Sandy City Corporation will evaluate each proposal submitted based on responsiveness to the city’s overall needs. The award of contract, if made, will be to the Vendor who is responsive and responsible to all administrative and technical requirements of the RFP; who has demonstrated competence and qualifications in regards to providing the services required; the cost and prices for the services offered; and who receives the highest rating based upon all of the criteria set forth in the RFP.

The process of award will be by committee. The committee will base their evaluation on the criteria listed below then apply a score based on the weighted value of that criteria, total of 100 points available. Additional points may be awarded based on the request of a vendor’s presentation or interview.

30 Points: Experience and Qualifications 25 Points: Cost 20 Points: References and Client Feedback (Provide Reference Information Below) 15 Points: Staffing Plan and Availability 10 Points: Proposed cleaning procedures and equipment

Sandy City will make the Request For Proposal (“RFP”) available to any interested parties at:

https://sandycity.ionwave.net/Login.aspx.

Deadline for submittal of questions is 11/12/2026 11:00:00 AM (MT). All questions shall be submitted in writing to:

https://sandycity.ionwave.net/Login.aspx

All RFP’s or Bids should be summitted to:

https://sandycity.ionwave.net/Login.aspx

Closing Date for bids is 11/16/2026 11:00:00 AM (MT)

Any Addenda for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response. Please check website/U3P frequently for updates.