1-Court Resurfacing at Vintage Park 2026 Bid Package 1.pdf

THE CITY OF BLUFFDALE, UTAH

REQUEST FOR BIDS

REMOVING, REPAIRING, AND RESURFACING

PICKLEBALL AND TENNIS COURTS

AT VINTAGE PARK

14180 South Loumis Parkway, Bluffdale

April 28, 2026 Project No. COB26005PK

2 | Courts – Removing, Repairing, Resurfacing Bid for Vintage Park

REQUEST FOR BIDS

Removing, Repairing, and Resurfacing Pickleball and Tennis Courts

At Vintage Park in the City of Bluffdale

City of Bluffdale

2222 West 14400 South Bluffdale, Utah 84065

The City of Bluffdale hereinafter referred to as the “City” is seeking bids from qualified firms to provide removing, repairing, and resurfacing services for pickleball and tennis courts located in the Vintage Park.

All updates, including addenda and answers to inquiries will be made on U3P. The Bidder is responsible for getting all the updates on U3P before submitting bids. All questions and/or comments should be directed to and will only be answered through the U3P website.

Bids are to be submitted electronically through the U3P website until 1:00 p.m. (local time), May 19, 2026.

1. Scope of Work and Specifications:

Delivery and Time for Completion

• Completion of project by shall be within thirty (30) calendar days from issuance of

Notice to Proceed or as approved by the City

Site Preparation and Protection

• Mobilization of equipment and materials to project site

• Protection of adjacent surfaces, fencing, and landscaping

• Safety setup in accordance with OSHA standards

Removal of Existing Coatings

• Mechanically strip and/or grind existing court coatings to expose base concrete surface

• Removal and proper disposal of debris and waste materials

• Inspection of underlying surface for structural integrity

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Surface Repairs

• Repair of cracks using acrylic crack filler or acrylic re-surfacer as required.

• Patching of low spots (“birdbaths”) to ensure proper drainage

• Leveling and smoothing of surface to meet industry tolerances

Resurfacing System Installation

• Clean surfaces of loose dirt, oil, grease, leaves and other debris in strict accordance with manufacturer’s instructions.

• Application of high-quality sport court surfacing color coating system using Plexipave premium-grade acrylic materials designed for outdoor court performance or approved equivalent.

• Provide color coating designed for UV stability and slip resistance

• Colors to be selected by owner (standard or custom options available) upon color submittal by contractor

• All materials used will be high-quality, sport-specific acrylic coating designed for outdoor court performance

• Final surfaces shall be free from cracks, bubbles, and other defects

• Provide temporary barriers to protect coatings during drying and curing.

Court Striping and Layout

• Layout and striping of regulation pickleball and tennis court lines

• Use of high-precision masking and line paint for sharp, durable markings

• Compliance with applicable sport governing body standards

Final Inspection, Cleanup, and Warranty

• Final walk-through with City representatives

• Cleanup and removal of all equipment and materials

• Delivery of maintenance recommendations

• Provide manufacturer warranty documentation for products and materials for three

(3) years and workmanship warranty for one (1) year.

2. Contract Award and Management:

1) Use only U3P to submit your bid. The City will open bids uploaded through the U3P portal.

2) The bid results will be made available to the public once the bid tabulation is complete.

3) A bid can be withdrawn after bid opening by submitting to the city a notarized affidavit within 24 hours after the bid tabulation is released, declaring a clerical or mathematical error in bid preparation.

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4) The City awards the contract to the lowest responsive and responsible Bidder within thirty (30) calendar days.

5) The City reserves the right to reject any or all bids, waive technicalities, or advertise for new bids.

6) The City reserves the right to cancel the award of any contract before execution without liability.

7) The Manager of this project is the Parks Department and coordination will be with the Parks Superintendent and/or the Parks Manager.

8) This Agreement may be terminated by either party for any or no reason with thirty (30) days written notice to the other party. Each party shall be responsible for performing their respective duties under this contract during said thirty (30) day period.

9) No part of the contract may be assigned, sublet, or transferred without prior written consent by the City.

10) The contractor shall obey all State laws, Federal laws and City ordinances. The contractor shall also secure all permits and licenses as may be necessary and provide notices necessary and incidental to the due and lawful protection of the work regarding the obstruction of streets and driveways, maintaining signals, and storm water facilities.

11) All contractors must be licensed, insured, bonded and must follow all State and Federal laws. All contractors shall provide Workers Compensation documentation and verification that all employees are authorized to work in the United States.

12) Contractor shall provide a minimum of three (3) references.

3. Bonding and Insurance:

Every Contractor shall supply Certificates of Insurance to the City for:

1) Workers' Compensation Insurance to cover full liability. As a minimum, comply with the statutory limits defined by the State of Utah.

2) General Liability insurance with the following minimum limits of liability (occurrence basis, not claims-made):

a. $1,000,000 Bodily Injury and Property Damage- Each Accident

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b. $2,000,000 General Aggregate

c. $2,000,000 Products and Complete Operations Annual Aggregate

3) Automobile Liability Insurance for claims arising from the ownership, maintenance, or use of motor vehicles involved in project work with the following minimum limits:

a. $1,000,000 Combined single Limit Bodily Injury and Property Damage per Occurrence.

4) All policies to be endorsed include waivers of subrogation in favor of the City.

5) Provide the following for all required liability insurance policies.

a. Where and when applicable, name as insured, only in respect to work to be performed under this contract, the City of Bluffdale and its employees, officers, agents, volunteers, and assigns.

b. Coverage for the City of Bluffdale must be primary and not contributing.

6) The Contractor, as well as its employees or agents, assumes all risk and danger associated with the Contractor’s obligations and operation of this contract.

Contractor agrees that neither the City nor any of its officials, employees, agents or representatives, shall be held liable for any injuries or death arising out of the contractor’s obligations and services for this contract. Contractor agrees to indemnify, defend, and hold the City, and its officials, employees, agents and representatives harmless from and against any claims or damages arising out of contractor’s obligations and services to be provided pursuant to this contract.

7) Regardless of the Contractor insurance requirements required in this section, insolvency, bankruptcy, or failure of any insurance company to pay all claims accrued does not relieve Contractor of any obligations.

4. Payment:

Contractor will invoice the City when the project is complete, unless other arrangements are approved prior to start of project. Payment by the City shall be made only for actual work completed provided by the contractor and verified by the Parks Manager. Payment shall be made by the City within thirty (30) days following receipt of an invoice from the contractor.

5. Bid Requirements:

1) Submit an electronic bid through the U3P portal to Bluffdale City Corporation, (herein called the "CITY"), by 1:00 pm (local time), May 19, 2026.

2) Label each file uploaded.

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3) Use the required BID FORM. Fully complete the BID FORM, filling all blank spaces for bid Prices, project timeline, warranty in ink or typewritten. Submit only one form.

4) Bids received after the deadline will not be considered and will not be opened.

5) Each Bid must be accompanied by a Bid bond with corporate surety, in the amount of five (5) percent. The Bid security shall be forfeited to the City in the event a Bidder neglects or refuses to enter into a written contract with the City within 10 days of the award of the contract to the Bidder by the City.

6) The Bid submitted shall be neither directly nor indirectly the result of any agreement or collusion with any other Bidder.

7. Bid:

1) Complete and submit the BIDDER INFORMATION and BID FORM on the following pages.

8. Attachments:

1) Cost Proposal Schedule A.

2) Map of Vintage Park with court location.

7 | Courts – Removing, Repairing, Resurfacing Bid for Vintage Park

Removing, Repairing, and Resurfacing Pickleball and Tennis Courts

At Vintage Park in the City of Bluffdale

BIDDER INFORMATION AND BID FORM

BIDDER INFORMATION

Bidder’s Name and Address: __________________________________

Bidder’s Telephone Number: __________________________________

Email Address: __________________________________

Business License Number: __________________________________

Number of Years as a Licensed Contractor in This Type of Work: __________________

Name of Person Who Prepared Bid: ____________________________________________

Name of Supervisor Who Will be Assigned to This Contract: ___________________________________

REFERENCES

Provide Three References with a Scope Similar to This One:

1. Name: ____________________________________ Contact Number: ________________________

Contract Location: ______________________________________________________

Length of Time With this Reference: _____________ Approximate Yearly Value: ________________

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2. Name: ____________________________________ Contact Number: ________________________

3. Name: ____________________________________ Contact Number: ________________________

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BID FORM

Date: _________________

Bid of __________________________________ (hereinafter called "BIDDER", organized and existing under the laws of the State of Utah, doing business as *Insert "a corporation", "a partnership", or "an individual" as applicable.

The BIDDER agrees to perform all the work described, for the following Total Sum Bid Price (Figures are to be typewritten or clearly and legibly printed in ink.)

The total bid price shall include all labor, equipment, mobilization, clean up, overhead, profit, insurance, sales tax, other applicable taxes and fees, etc., to cover the completed project work. It is the bidder’s responsibility to visit the park location to determine site conditions.

Upon receipt of written notice of the acceptance of this bid, BIDDER will execute the formal contract attached within 10 days and deliver insurance as required.

The bid security amounting to five (5) percent of the base bid is hereby attached in the sum of ($ ) and is to become the property of the OWNER in the event the contract and bond are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the OWNER caused thereby.

BIDDER acknowledges receipt of the following AMENDMENT:

BIDDER acknowledges having reviewed project’s Scope of Work and Specifications

(Initial)

10 | Courts – Removing, Repairing, Resurfacing Bid for Vintage Park

Pricing includes mobilization, labor, materials, equipment, disposal and warranty.

COST PROPOSAL

Description Cost

Court Surface Removal

Concrete Surface Repairs

Resurfacing System

Line Striping

TOTAL:

11 | Courts – Removing, Repairing, Resurfacing Bid for Vintage Park

1. Scope of Work and Specifications: