1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
PDF 312 KB Posted
- Solicitation number
- BD27-9
- Issued by
- Box Elder County, Utah
About this file
This document is a Rangeland Contract Performance Evaluation form utilized by the State of Utah Division of Purchasing and the Wildlife Resources division to assess contractor performance on rangeland projects. The evaluation applies to the BD27-9 River Rafts USFS Fuel Break Mowing project in Box Elder County, which involves mechanical mowing of brushes and grasses within a 275-foot fuel break on both sides of designated roads across 337 acres of the Sawtooth National Forest northwest of Park Valley, Utah. The project must be completed within 60 days from the official Notice to Proceed, with a deadline of November 15, 2026. No mandatory site visit is required prior to bidding, though potential bidders are strongly recommended to inspect the project site at their own discretion to understand site conditions and their impact on contract performance costs.
The performance evaluation utilizes a weighted scoring system across three primary categories: Quality of Product or Service (multiplied by 8), Timeliness of Performance (multiplied by 8), and Contract Management (multiplied by 4), with a maximum overall rating of 100 points. Contractors are rated on a scale of 1 to 5 in each category, with ratings defined as Excellent (5), Good (4), Satisfactory (3), Unsatisfactory (2), and Fail (1). To maintain eligibility on the Rangeland Pre-Qualification list, vendors must sustain a minimum average performance score of 60; failure to meet this threshold results in removal from the pre-qualification list for the specific treatment and acreage category and all larger acreages within that same category. Vendors removed from the pre-qualification list may reapply at the next open Request for Sealed Quotation (RFSQ). The contract is awarded to the lowest cost responsive and responsible vendor, with all pricing guaranteed through project completion.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-ATT B Scope of Work BD27-9.pdf | ||
| 7-Award Memo.docx.pdf | ||
| 4-3. Att.-A-Agency-Terms-and-Conditions-GS (1).docx | DOCX document | |
| 6-BD27-9 Official Bid Results.xlsx | XLSX spreadsheet | |
| 5-BD27-9 Unofficial Bid Results.xlsx | XLSX spreadsheet | |
| 2-Vendor Prerequisites - IFB Agency.pdf |
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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