1-Contract Performance Evaluation FOR REFERENCE USE ONLY.pdf
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- Solicitation number
- AM27-9
- Issued by
- Summit County, Utah
About this file
This is a Contract Performance Evaluation form used by the State of Utah Division of Wildlife Resources to assess contractor performance on rangeland projects. The evaluation framework applies to prequalified contractors bidding on services such as the Hand Cut and Pile project in Sanpete County, which involves up to 235 acres of work. The project performance period runs from August 13, 2026, through November 30, 2026, with vendors required to guarantee pricing through project completion. There is no mandatory site visit requirement for this invitation for bid (IFB). Contract awards will be made to the lowest cost responsive and responsible vendor, determined using a lowest cost per acre methodology.
The performance evaluation system uses a weighted scoring rubric assessing three categories: Quality of Product or Service (multiplied by 8), Timeliness of Performance (multiplied by 8), and Contract Management (multiplied by 4), with a maximum possible score of 100 points. Ratings range from 1 (Fail) to 5 (Excellent), with specific performance criteria defined for each level. To remain on the Rangeland Pre-Qualification list, vendors must maintain a minimum average performance score of 60; scores below this threshold result in removal from the list for the specific treatment and acreage category and all larger acreages within that category. Removed vendors may still bid on open solicitations and may reapply at the next open Request for Sealed Quotation (RFSQ). Corrective actions are communicated verbally or through 10-day cure letters, and vendor performance is monitored throughout the project duration.
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Text version
RANGELAND CONTRACT PERFORMANCE EVALUATION
DATE Address
Firm Name City, State & Zip Code
Firm Contact Phone Number
Solicitation Number & Name
Project Manager Contract Amount
Service Provided/# of Acres
Overall Rating
In accordance with Procurement Code 63G-6a-410(5)(e), the State of Utah has determined that it is in its best interest to conduct a contractor performance review for each rangeland project. The State agency project manager will complete a performance review according to the evaluation criteria listed.
Vendors will be aware of their performance status as they will be monitored throughout the project. Any corrective action will be communicated to the vendor verbally or through a 10-day letter to cure, depending on the issues. Vendors must complete any corrective action requested or required, if not this will be reflected in their performance review scores.
In order for a vendor to remain on the Rangeland Pre-Qualification list, they must maintain a minimum average performance score of 60. If a vendor's average performance score drops below 60, they will be removed from the pre-qualification list for that specific treatment/acreage category and all larger acreage within that same treatment category. If a vendor is removed from the pre-qualification list they may still be eligible to submit a bid on Open Bid solicitations. Once a vendor is removed from the pre-qualification list, the vendor may reapply at the next open RFSQ.
RATINGS GUIDE
Quality of Service
Timeliness of Performance Contract Management
5-Excellent Contractor has demonstrated an exceptional level in any of the above three categories that justifies adding a point to the score. Contractor performance clearly exceeds the performance levels described as "Good"
4-Good Contractor is in compliance with contract requirements and or delivers quality product or service.
Contractor is effective in meeting milestones and delivery schedule.
Response to inquiries, technical, service, administrative issues is effective.
3-Satisfactory Minor deficiencies in meeting contract specifications have been identified.
Contractor is usually effective in meeting milestones and delivery schedules.
Response to inquiries, technical, service, administrative issues is somewhat effective.
2-Unsatisfactory Major problems have been encountered.
Contractor is having major difficulty meeting milestones and delivery schedule.
Response to inquiries, technical, service, and administrative issues is marginally effective.
1-Fail Contractor is not in compliance & is jeopardizing achievement of contract objectives.
Contractor delays are jeopardizing performance of contract objectives.
Response to inquiries, technical, service, and administrative issues is not effective.
Rate the Following Score (1 – 5)
COMMENTS
Quality of Product or Service
_____ x 8 = _____
Timeliness of Performance
_____ x 8 = _____
Contract Management _____ x 4 = _____
Overall Rating _____/100 pts
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