1-CK26999 Ballot box camera system RFI.pdf
PDF 136 KB Posted
- Attached to
- SLCo CK26999 Ballot Box Camera System - RFI
- Solicitation number
- SLCoCK26999-RFI
- Issued by
- Salt Lake County, Utah
About this file
This is a Request for Information (RFI) issued by Salt Lake County, Utah, seeking information from vendors capable of providing a camera system to monitor ballot drop box deposits in compliance with Utah Code 20A-5-403.5. The County is requesting written responses of no more than three pages, to be submitted directly to Bibi Whitehead (bwhitehead@saltlakecounty.gov) by December 18, 2026, before 1:00 p.m. MST. Respondents are encouraged to include contact information and details about their proposed solutions. Following evaluation of submitted information, Salt Lake County may initiate a formal Request for Proposals process. The RFI does not specify an award date or contract term, as this is an information-gathering phase preceding potential formal procurement.
Respondents must address pricing structures including initial hardware investment, setup and maintenance fees, licensing costs (initial and ongoing), user or enterprise licensing fees, subscription costs, warranty information, and whether pricing is structured on a monthly, quarterly, or annual basis. Additionally, vendors should indicate availability of multi-year, government, or other discounts. The system must support remote monitoring and data download, accommodate multiple user logins (10 or less), operate without hard-wired power due to ballot box locations, and offer customer support through both online and live person-to-person channels. Desirable but non-required features include auto file naming with date/time stamps. All documents submitted in response to this RFI will be treated as protected records under the Utah Governmental Records and Access Management Act until contract execution or two years from the RFI issuance date, at which point they become public records unless they qualify as trade secrets or commercial information under state law.
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Text version
REQUEST FOR INFORMATION
FOR SALT LAKE COUNTY
Title: Ballot Box Camera System
Solicitation #: CK26999
Comments Due Date/Time: December 18, 2026, before 1:00pm MST
Buyer: Bibi Whitehead, bwhitehead@saltlakecounty.gov
Salt Lake County is seeking information from vendors/suppliers that are interested and able to provide a camera system to capture ballot drop box deposits.
Relevant background information and other requirements are listed below. Following the evaluation of the information submitted from this Request for Information, a formal Request for Proposals process may be initiated.
Proposers are encouraged to submit their contact information and written response in no more than three (3) pages to Bibi Whitehead (bwhitehead@saltlakecounty.gov).
Questions may be submitted to bwhitehead@saltlakecounty.gov.
DO NOT RESPOND THROUGH Utah Public Procurement Place
SEND COMMENTS DIRECTLY TO CONTACT PERSON!
Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code § 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA § 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code § 63G-2-305 and Utah Code § 63G-2-309.
Background The Salt Lake County Clerk’s Office is seeking information on whether a vendor exists that is able to provide a camera/recording system to meet the requirements of Utah Code § 20A-5-403.5 to monitor when/how ballots are deposited in ballot drop boxes.
Expectations mailto:bwhitehead@saltlakecounty.gov mailto:bwhitehead@saltlakecounty.gov
Customer Support options to include online and live person-to-person interaction (not just email).
Mobility
• Suggested camera options which will be deployed as needed, and locations may change
• Hard wiring power is not an option due to location of drop boxes
• Ability to expand and reduce system as needed
Use
• Remote monitoring and download of recorded data
• Multiple log-ins/user access (10 or less)
• Ability to expand and reduce system as needed
The ideal system will also offer the following features (but is not required):
• Auto file naming, including date/time
Respondents should give a general idea of what pricing could look like and address the following:
• Initial hardware investment, including shipping and handling if applicable
• Initial/ongoing licensing costs
• Set-up, maintenance, and support fees if applicable
• User / enterprise licensing fees if applicable
• Any ongoing subscription/licensing costs
• Warranty
• Whether pricing is per month, quarter, or annual.
• If multi-year, government, or other discounts are available.
File details come from the government source that posted it. Updated .