1-Boiler 2 Replacement - Romney IFB 26-009 (Final).pdf

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Boiler #2 Replacement and Chilled-Water Piping Replacement – Romney Plaza Apartments
Solicitation number
IFB #26-009
Issued by
Salt Lake County, Salt Lake City, Utah

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BOILER #2 REPLACEMENT AND CHILLED-WATER PIPING REPLACEMENT – ROMNEY PLAZA APARTMENTS

This Invitation for Bid (IFB #26-009) was issued by the Housing Authority of Salt Lake City (HASLC) on June 16, 2026, soliciting bids from qualified, experienced, licensed, and insured contractors for boiler replacement and related mechanical services at Romney Plaza Apartments. The scope of work includes replacement of Boiler #2 with a minimum 1,000 MBH input, 88% efficiency boiler featuring a finned copper tube heat exchanger; replacement of identified shared chilled-water piping and associated components; provision of new circulation pumps with variable frequency drives, control valves, expansion tanks, and air separators; complete electrical work and BMS controls integration; and full system commissioning, startup, and testing. Boiler #1 was previously replaced in January 2024. The project serves an occupied residential community of low-income, elderly, and disabled residents, requiring careful coordination to minimize disruption. A non-mandatory site visit was scheduled for Wednesday, June 24, 2026, at 10:00 a.m. MDT. Questions were due by June 26, 2026, at 5:00 p.m. MDT, with responses issued by July 1, 2026. Bids were due Friday, July 10, 2026, by 5:00 p.m. MDT. The contract will require a minimum ten-year parts warranty and twelve-month preventive maintenance program following Substantial Completion, with liquidated damages of $300 per calendar day assessed for delays beyond the contractually established completion date.

Award will be made to the lowest responsive and responsible bidder based on total base bid price. The cost bid form requires contractors to provide line-item pricing for eight specified work categories: engineering, design, permits, and inspections; demolition and removal; new boiler equipment and installation; boiler-related mechanical components; chilled-water piping replacement; electrical work and controls integration; crane service, flushing, startup, and commissioning; and owner training, closeout documentation, and warranty/maintenance programs. The successful contractor must provide all required federal, state, and local licenses, permits, and shall pay all applicable taxes. HASLC is exempt from Utah sales and use taxes and will provide its tax exemption certificate upon request (Federal ID 87-0453171). Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $3,000,000 aggregate, commercial automobile liability insurance of $1,000,000, and statutory workers' compensation coverage, with HASLC listed as an additional insured on all policies except workers' compensation. All bidders must submit certifications regarding debarment status, non-collusion affidavits, vendor information forms, and compliance with Section 3 of the Housing and Urban Development Act of 1968 regarding employment and contract opportunities for low-income residents.

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Invitation for Bid

Boiler #2 Replacement and Chilled-Water Piping

Replacement – Romney Plaza Apartments

IFB #26-009

Issued by:

Housing Authority of Salt Lake City

Publication Date:

June 16, 2026

Housing Authority of Salt Lake City | www.haslcutah.org 350 S. 400 E., Salt Lake City, Utah 84111

Paul Edwards | Acting Procurement and Contracts Manager | pedwards@haslcutah.org http://www.haslcutah.org/ mailto:pedwards@haslcutah.org

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 2 of 25

Table of Contents

1. BID TIMELINE

2. PURPOSE

3. BACKGROUND

4. PROJECT OBJECTIVES

5. SCOPE OF WORK AND SPECIFICATIONS

6. CONTRACT CONDITIONS AND LENGTH

7. PROPRIETARY INFORMATION

8. ANTI-HARASSMENT/DISCRIMINATION

9. LICENSES, PERMITS, AND TAXES

10. TAX EXEMPTION

11. DISPUTES

12. INSURANCE REQUIREMENTS

13. RESPONSIBILITIES OF BIDDERS

14. SECTION 3 BUSINESS CONCERN

15. EVALUATION OF BIDS AND BASIS OF AWARD

16. LIQUIDATED DAMAGES

17. QUESTIONS AND BID SUBMISSION

ATTACHMENT A - SCOPE OF WORK AND SPECIFICATIONS

ATTACHMENT B – COST BID FORM

ATTACHMENT B – COST BID FORM continued

ATTACHMENT C – VENDOR/BIDDER INFORMATION

ATTACHMENT D - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

ATTACHMENT E - NON-COLLUSION AFFIDAVIT OF BIDDER

ATTACHMENT F – HUD FORM 5369 INSTRUCTIONS TO BIDDERS OF CONTRACTS

ATTACHMENT G – HUD FORM 5369-A REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF BIDDERS

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 3 of 25

1. BID TIMELINE

2. PURPOSE

HASLC is soliciting bids from qualified, experienced, licensed, and insured contractors to provide boiler replacement and related mechanical services at Romney Plaza Apartments, including replacement of Boiler #2 and certain shared chilled-water piping and associated components, as more fully described in Attachment A.

3. BACKGROUND

HASLC is a public housing authority (PHA) and one of the largest providers of affordable housing in the State of Utah. It owns thirty-five affordable housing properties located throughout Salt Lake City.

HASLC proudly serves over 12,000 people, including seniors, disabled individuals, veterans, and children.

This project is one of many recent projects by HASLC to modernize and improve the efficiency, sustainability, and curb appeal of its properties. HASLC values its advisors, contractors, and suppliers as partners in its mission to empower individuals and families in need to achieve an enriched quality of life by providing housing opportunities and resources throughout Salt Lake Valley.

4. PROJECT OBJECTIVES

• Replace the outdated Boiler #2 and related mechanical components, including identified chilled-water piping and specialties, with complete, code-compliant, and energy-efficient systems.

• Minimize disruption to building residents and staff during construction.

• Provide a warranty and preventive maintenance program for at least 12 months following project completion.

5. SCOPE OF WORK AND SPECIFICATIONS

The Scope of Work and Specifications are set forth in Attachment A.

6. CONTRACT CONDITIONS AND LENGTH

Please include a proposed timeline to complete the project, taking into account whether and potential labor and supply limitations. 1

7. PROPRIETARY INFORMATION

The bid and supporting documentation of each bidder will become public information. Proprietary information can be protected under limited circumstances, such as for client lists and non-public

Bid Publication Date June 16, 2026

Site Visit (not mandatory)

Please contact fjugler@haslcutah.org to RSVP and for location.

Wednesday, June 24 at 10:00 a.m. MDT

Questions Due June 26, 2026, by 5:00 pm MDT

Question Responses July 1, 2026, by 5:00 pm MDT

Issue Addendum (if necessary) July 6, 2026, by 5:00 pm MDT

Bid Submission Due Date Friday, July 10, 2026, by 5:00 pm MDT mailto:fjugler@haslcutah.org

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 4 of 25 financial statements. Pricing and service elements are not considered proprietary. An entire bid may not be marked as proprietary. Bidders must clearly identify proprietary information they request to be protected in a cover letter or an executive summary of their bid and in the body of their bid.

8. ANTI-HARASSMENT/DISCRIMINATION

HASLC does not tolerate any form of harassment of its employees or residents. Harassment is defined as any unwelcome verbal, non-verbal, or physical conduct based on race, color, religion, sex

(including pregnancy and gender identity), national origin, age (40 or older), disability (mental or physical), genetic information, sexual orientation, or familial status. If harassment is reported and confirmed, it may be grounds for immediate termination of a contract regardless of other termination elements within the contract.

9. LICENSES, PERMITS, AND TAXES

The Bidder shall secure and pay for all federal, state, and local licenses and permits required for the performance of the work and/or services provided for herein. HASLC will cooperate with the successful bidder in obtaining all licenses and permits and will execute such documents as shall be necessary or appropriate for such purposes. The successful bidder shall pay for all taxes and assessments attributable to the performance of the contract work and/or services provided herein including but not limited to sales taxes, excise taxes, payroll taxes, and federal, state, and local income taxes.

10. TAX EXEMPTION

HASLC is exempt from Utah sales, use, tourism, and motor vehicle rental tax for direct purchases of materials and supplies. A copy of the Utah State Tax Exemption Certificate will be issued upon request. HASLC’s federal identification number is 87-0453171.

11. DISPUTES

In the event of any dispute, doubt, or difference of opinion regarding the interpretation of this IFB or performance of the contract, the dispute process outlined in HASLC’s Procurement Policy shall apply.

12. INSURANCE REQUIREMENTS

Commercial General Liability (Bodily Injury and Property Damage):

$1,000,000; combined single limit bodily and property damage liability per occurrence and

$3,000,000 in the aggregate with HASLC listed as an additional insured; and

Commercial Automobile Liability:

$1,000,000 combined single limit bodily injury and property damage liability per occurrence and aggregate, with HASLC listed as an additional insured; and

Workers’ Compensation:

statutory limits

All policies, except Workers’ Compensation, shall include endorsements naming HASLC as an additional insured with respect to liabilities arising out of the performance of services under the contract.

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 5 of 25

Failure to maintain and/or failure to provide proof of insurance is grounds for immediate termination of the contract. In addition, the successful bidder shall be liable for all re-procurement costs and any other remedies under the law.

13. RESPONSIBILITIES OF BIDDERS

The bidder awarded a contract shall comply with all applicable federal, state, and local laws and regulations.

Each bidder is solely responsible for all costs borne and associated with the preparation and submission of a bid pursuant to this IFB and shall not be reimbursed by HASLC. Said costs may include (but are not limited to) labor, travel, materials, licenses, administrative expenses, and personal charges.

It is the responsibility of each bidder before submitting a bid to: a. Examine, study, and be familiar with complete IFB and referenced documents; b. Visit the HASLC sites and become familiar with local and site conditions, if necessary; c. Promptly give HASLC written notice of all conflicts, errors, ambiguities, or discrepancies that the bidder discovers in the Bid or its related documents.

14. SECTION 3 BUSINESS CONCERN

Section 3 of the Housing and Urban Development Act of 1968, as amended, requires that recipients of HUD funds, to the greatest extent possible, provide job training, employment, and contract opportunities for low or very low-income residents in connection with projects and activities in their neighborhoods. The selected bidder is expected to comply with Section 3. 24 CFR Part 75 https://www.hud.gov/section3

15. EVALUATION OF BIDS AND BASIS OF AWARD

Bids received in response to this IFB will be evaluated to determine whether each bid is responsive to the requirements of the IFB, whether the bidder is responsible, and the lowest total bid price for the work solicited. Award, if made, will be made to the lowest responsive and responsible bidder based on the Total Base Bid Price.

A responsive bid is one that conforms in all material respects to the requirements of this IFB, including required pricing, forms, certifications, acknowledgments, and other required submittals.

HASLC may waive minor informalities or irregularities when doing so is in its best interest and consistent with applicable law. Before award, HASLC may investigate the apparent low bidder to determine responsibility, including the bidder’s financial resources, experience, personnel, equipment, technical skill, integrity, performance record, and ability to comply with the required schedule.

HASLC further reserves the right to reject any bid, reject any or all bids, waive minor informalities or irregularities, and cancel this IFB when determined to be in its best interest. If only one responsive bid is received, award need not be made unless HASLC determines that the bid price is fair and reasonable and that re-solicitation is not likely to produce additional competition or would be untimely. Issuance of this IFB does not obligate HASLC to make an award or to pay any costs incurred by a bidder in preparing or submitting a bid.

16. LIQUIDATED DAMAGES

If the successful bidder fails to achieve Substantial Completion within the time required by the contract, the Contractor shall pay HASLC liquidated damages in the amount of Three Hundred https://www.hud.gov/section3

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 6 of 25

Dollars ($300.00) per calendar day for each day of unexcused delay until Substantial Completion is achieved.

For purposes of this Section, Substantial Completion means the point at which the work is sufficiently complete, even if minor punch-list items remain. The required completion date shall be the date established in the written contract, including any project schedule accepted by HASLC as part of the contract documents. Any extension of time must be approved in a written change order or written contract amendment executed by HASLC.

The parties acknowledge that delayed completion will cause damages that are difficult to calculate precisely, including operational disruption, administrative costs, and impacts on residents. The liquidated damages stated above are therefore agreed to be a reasonable estimate of anticipated damages and are not a penalty.

Assessment of liquidated damages does not waive any other rights or remedies available to HASLC under the contract or applicable law, except to the extent such recovery would duplicate the liquidated damages.

17. QUESTIONS AND BID SUBMISSION

Questions regarding this IFB and bid submissions shall be submitted by the deadlines set forth in the

Bid Timeline. Bids and questions received after the applicable deadline may be rejected as late.

Responses to material questions and any addenda will be issued by HASLC in writing.

Please email all questions and bids to pedwards@haslcutah.org or using the Utah Public

Procurement portal (https://utah.bonfirehub.com) by the date indicated in the timeline above.

PLEASE ORGANIZE YOUR BID RESPONSE ADDRESSING THESE CRITERIA IN THE ORDER

SHOWN ABOVE WHEN POSSIBLE.

mailto:pedwards@haslcutah.org https://utah.bonfirehub.com/

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 7 of 25

ATTACHMENT A - SCOPE OF WORK AND SPECIFICATIONS

Boiler #2 Replacement and Chilled-Water Piping Replacement – Romney Plaza Apartments

1. Project Overview

This Invitation for Bids (“IFB”) is for the replacement of the second of two boilers at Romney Plaza Apartments. The first boiler was replaced in late January 2024. HASLC requires bidders to provide pricing for replacement of Boiler #2 and the related chilled-water piping replacement work described below.

The successful contractor shall provide a turnkey replacement of one existing boiler, including associated mechanical, electrical, and controls work as described herein. All work shall comply with applicable codes and regulations.

The existing system includes two boilers: one that was replaced in January 2024, and a second boiler -the subject of this IFB - that is older and due for replacement. The boilers share certain piping, separation, controls, and related components. Base bid work shall include only those modifications to shared piping, controls, valves, separators, electrical, and related appurtenances that are reasonably necessary to remove the existing boiler and install a complete, functional, code-compliant replacement boiler system.

This project also includes replacement of shared chilled-water piping and associated components serving the air-cooled chiller and rooftop mechanical room at Romney Plaza Apartments. Portions of the chilled water piping system and specialties serving the air-cooled chiller require replacement.

All work shall be performed as a complete, coordinated project and shall result in fully functional, code-compliant heating and chilled water systems.

2. Summary Outline of Scope and Bid Requirements

This summary is provided for convenience only. Bidders are responsible for reviewing and complying with all requirements of the IFB, this Attachment A, Attachment B, and all other bid documents.

a. Project Scope. Contractor shall provide a turnkey replacement of the existing second boiler system and identified chilled-water piping as described in this Attachment A, including required engineering, permits, demolition, removal, new equipment, piping, electrical work, controls, startup, commissioning, training, and closeout documentation.

b. Base Bid Pricing. Bidder shall provide a base bid for all work described in this Attachment A, including the boiler replacement, chilled-water piping replacement, and all related mechanical, electrical, controls, startup, commissioning, warranty, maintenance, and closeout requirements.

c. Base Bid Inclusions. Each base bid shall include all labor, materials, equipment, permits, piping, electrical work, controls, startup, commissioning, and other work required for a complete and operable installation, together with the required minimum ten (10) year parts warranty and minimum twelve (12) month preventive maintenance program.

d. Bidder Requirements. Bidders shall complete the Bid Form and all required attachments, including all requested pricing, schedule information, phased-installation notes, clarifications, assumptions, exclusions, and certifications.

3. Walkthrough

Contractors may schedule a site walkthrough on Wednesday, June 24 at 10:00 a.m. MDT by contacting Frank Jugler at 801-389-7920 or fjugler@haslcutah.org.

4. General Contractor Responsibilities

The Contractor shall furnish all labor, supervision, tools, materials, supplies, equipment, transportation, rigging, crane services, permits, inspections, startup services, testing, commissioning, and incidentals necessary to remove existing Boiler #2, furnish and install a new replacement boiler, complete the

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 8 of 25 chilled-water piping replacement work described in this Attachment A, and deliver complete systems ready for operation.

The Contractor shall provide a turnkey installation. The work shall include all labor and materials reasonably necessary for a complete, code-compliant, and fully operable installation, whether or not each item is specifically listed.

5. Engineering, Design, and Permits

The Contractor shall provide all required:

• Engineering and design services

• Coordination drawings and layouts

• Permits and inspections

• Code compliance with local, state, and applicable national codes

6. Demolition and Removal

6.1 Boiler System

• Remove and dispose of existing Boiler #2

• Remove associated mechanical piping, valves, controls, electrical components, and supports as required to accommodate the new boiler installation

6.2 Chilled Water System

• Remove and dispose of existing chilled water piping located inside the rooftop mechanical room

• Remove and dispose of existing chilled water piping connecting to the air-cooled chiller, starting at and including the isolation valve

• Remove and dispose of the following:

• Existing air separator

• Existing pot feeder

• Associated valves and piping specialties, including balancing valves and wye strainers

• Existing chilled water pumps shall remain in place

7. Boiler #2 Replacement - Base Bid

Provide and install one new boiler to replace Boiler #2 with the following minimum specifications or approved equivalent:

• Minimum 1,000 MBH input (MIN BTH 1000)

• 88% efficiency or better

• Finned copper tube heat exchanger, ASME rated, 160 psi maximum working pressure

• 4-pass design

• Cast iron headers (boilers)

• Bronze headers (water heaters, if applicable)

• Stainless steel jacket panels

• Variable speed blower

• Digital text annunciator

• Mounted and wired flow switch

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 9 of 25

• Flame safeguard control

• Integrated boiler management system

• Modbus protocol for BMS communications

• Category II and IV venting

• Small vent sizes

• Quick-release service latches

• Seismic restraint base assembly

Any proposed equivalent must satisfy the minimum functional, capacity, efficiency, code, and integration requirements stated in this Attachment A. HASLC reserves the right to determine, in its sole discretion, whether a proposed equivalent is acceptable.

8. Mechanical Systems

8.1 Pumps

• Install new circulation pumps with VFDs for the boiler system:

o One (1) primary pump o One (1) redundant pump per system

8.2 Control Valves

• Provide and install new automated control valves required for the hot-water building heating system and any components impacted by the Boiler #2 replacement

8.3 Expansion and Fluid Management

• Provide and install the following:

o Expansion tank o Glycol feed system o Air separator (boiler system)

9. Piping Systems

9.1 Boiler Piping

• Provide all mechanical piping required for a complete and fully functional boiler system, including:

o Piping, fittings, valves, and supports o Insulation o Tie-ins to existing systems as required

9.2 Chilled Water Piping Replacement

• Provide and install new chilled water piping inside the rooftop mechanical room

• Provide and install new chilled water piping from the mechanical room to the air-cooled chiller, starting at the new isolation valve

• Provide and install the following:

o Isolation valves o Piping specialties o Balancing valves o Wye strainers o Air separator o Pot feeder

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 10 of 25

• Insulation requirements:

o PVC jacketing for piping within the mechanical room o Aluminum jacketing for piping located outdoors

10. Electrical Systems

• Provide all electrical work required for the new boiler and associated equipment

• Install new electrical panel(s) as required

• Provide power, disconnects, controls wiring, and grounding for all new equipment

• Remove abandoned electrical components associated with demolished equipment

11. Controls Integration

• Provide and install all automated controls required for:

o Boiler operation o Integration with existing BMS

• All systems shall be fully operational, integrated, and tested

12. System Commissioning and Startup

• Flush all affected mechanical piping systems o Provide chemical treatment and adjust glycol concentration per system and manufacturer requirements o Provide factory startup for the boiler

• Perform full testing and commissioning of heating and chilled water systems

13. Structural Supports

• Modify or reinforce existing supports as required to safely support new boiler and piping systems

14. Warranty and Maintenance

• Boiler equipment shall include a minimum of ten (10) year parts warranty

• Provide a minimum twelve (12) month preventive maintenance program following Substantial Completion

• Bids that do not include the required warranties shall be deemed non-responsive

15. Project Closeout

• Deliver complete turnkey systems ready for owner use

• Provide a minimum of four (4) hours of owner training

• Submit complete closeout documentation, including:

o Equipment data o Warranties o As-built drawings o Control sequences o O&M manuals

16. Resident Coordination and Facility Operations

Romney Plaza Apartments is an occupied residential community serving low-income, elderly, and disabled residents.

The Contractor shall:

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 11 of 25

• Coordinate all work with HASLC in advance

• Minimize disruption, noise, and outages

• Provide written shutdown plans upon request

• Obtain prior approval for any planned shutdowns

• Maintain safe ingress/egress and ADA-accessible routes

• Keep work areas secure and clean

• Promptly restore services after shutdowns

The successful contractor shall coordinate all resident-facing impacts through HASLC property management and shall not communicate shutdowns, access requirements, or service disruptions directly to residents except as authorized by HASLC. No planned shutdown of heating, chilled water, domestic water, electrical service, elevators, building access, or other building systems may occur without HASLC’s prior written approval and advance resident notice coordinated through HASLC.

17. Exclusions

Asbestos identification and asbestos abatement are expressly excluded from this scope.

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 12 of 25

ATTACHMENT B – COST BID FORM

BIDDERS SHALL NOT ALTER THE REQUIRED BID FORM. Additional explanations, clarifications, assumptions, exclusions, or supporting pricing detail may be attached separately. BID FORM MUST BE

COMPLETED IN ITS ENTIRETY, SIGNED IN INK, AND SUBMITTED IN ITS ENTIRETY.

Bid Number: IFB 26-009 Bid Name: Boiler #2 Replacement and Chilled-Water Piping Replacement – Romney

Plaza Apartments Bid Due Date: Friday, July 10, 2026, by 5:00 pm MDT

Description Cost

Engineering, design, coordination drawings, permits, and inspections

Demolition, removal, and disposal of existing Boiler #2, chilled-water piping, and associated components identified in Attachment A

New Boiler #2 equipment, installation, supports, tie-ins, venting/exhaust, gas/water piping, and related appurtenances

Boiler-related pumps, VFDs, control valves, expansion tank, glycol feed system, air separator, and associated mechanical components

Chilled-water piping replacement, including piping, valves, specialties, balancing valves, wye strainers, air separator, pot feeder, insulation, and jacketing

Electrical work and controls integration, including panels as required, power, disconnects, controls wiring, grounding, BMS integration, testing, and verification

Crane service, rigging, transportation, equipment handling, flushing, chemical treatment, startup, factory startup, testing, and commissioning

Owner training, closeout documentation, warranties, and minimum twelve-month preventive maintenance program

Other: $

Other: $

Total Base Bid Price $

Additional Comments/Considerations:

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 13 of 25

ATTACHMENT B – COST BID FORM continued BIDDERS SHALL NOT ALTER THE REQUIRED BID FORM. Additional explanations, clarifications, assumptions, exclusions, or supporting pricing detail may be attached separately. BID FORM MUST BE COMPLETED IN ITS ENTIRETY, SIGNED IN INK, AND SUBMITTED IN ITS ENTIRETY.

Bid Number: IFB 26-009 Bid Name: Boiler #2 Replacement and Chilled-Water Piping Replacement – Romney

Plaza Apartments Bid Due Date: Friday, July 10, 2026, by 5:00 pm MDT

The undersigned, in compliance with this Bid Document package requirements and instructions, having read and examined the same, and having visited the site of the proposed work, and being familiar with the conditions surrounding the Bid Project, including the availability of materials, utilities, and labor, proposes to perform the bid

Scope of Work for the proposed price, which includes (but is not limited to) the furnishing of labor, materials, shop drawings (if required), transportation, tools, equipment, insurance, bonds, applicable taxes, temporary provisions, escalation, overhead, and profits necessary for the completion of the work in accordance with and described, indicated or reasonably inferred per this certain Bid Document package.

If Bidder includes any weather, access, escalation, or contingency allowance, the allowance must be clearly identified and explained in the bid.

If written notice of acceptance of this Bid is emailed, mailed, or otherwise delivered to the undersigned within thirty

(30) days after the opening thereof, or at any time thereafter before this Bid is withdrawn, the undersigned agrees to execute a contract/agreement in the prescribed form and furnish any required proof of insurance within ten (10) days after the contract is presented for signature.

NOTE: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001

The undersigned, responsive to this IFB # 26-009 for Boiler #2 Replacement and Chilled-Water Piping Replacement – Romney Plaza Apartments, proposes a fee at the price stated below. This price is to cover all expenses incurred in performing the Scope of Work as indicated in this document. Attach supporting documentation and acknowledge said documentation by signing below:

Total Base Bid Price (Not to Exceed Sum of):

(Total Written in Words)

(Total Written in Figures) (Signature) (Date)

(Typed Name) (Title)

(Company Name) (Business License Number)

(Street Address) (Phone)

(City, State, Zip) (Email)

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 14 of 25

ATTACHMENT C – VENDOR/BIDDER INFORMATION

Please complete the following form and include with your Bid.

(Form can be typed or handwritten and must have current W9 and business license attached.)

NAME of VENDOR:

DBA (if applicable):

PHYSICAL ADDRESS:

CONTACT PERSON for BILLING:

EMAIL of BILLING CONTACT:

PHONE NUMBER of BILLING CONTACT:

BILLING ADDRESS:

TAX IDENTIFICATION NUMBER (TIN):

CONTACT PERSON for ONSITE WORK:

ONSITE CONTACT PHONE NUMBER:

NOTES/COMMENTS:

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 15 of 25

ATTACHMENT D - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

In compliance with contracts and grants agreements applicable under the U.S. Federal Awards Program, the following certification is required by all Bidders submitting a response to this IFB:

1. The Bidder certifies, to the best of its knowledge and belief, that neither the Bidder nor its principals are suspended, debarred, proposed for debarment, or declared ineligible for the award of contracts from the United States federal government procurement or non-procurement programs, or are listed in the List of Parties Excluded from Federal Procurement and Non-procurement Programs issued by the General Services Administration.

2. “Principals,” for the purposes of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

3. The Bidder shall provide immediate written notice to the HASLC Chief Finance Officer (CFO) if, at any time prior to award, the Bidder learns that this certification was erroneous when submitted or has become erroneous by reason of changes in circumstances.

4. This certification is a material representation of fact upon which reliance will be placed when making the award. If it is later determined that the Bidder rendered an erroneous certification, in addition to other remedies available to the HASLC, the HASLC Chief Finance Officer (CFO) may terminate the contract resulting from this solicitation for default.

5. Bidder affirms that it has no record of recent unsatisfactory performance with HASLC during the past twenty-four (24) months at a minimum.

(Signature) (Date)

Housing Authority of Salt Lake City IFB #26-009 | Romney Boiler #2 & Chilled-Water Piping Replacement Procurement and Contracts Page 16 of 25

ATTACHMENT E - NON-COLLUSION AFFIDAVIT OF BIDDER

(HUD-5369-A)

___________________________________________________________________________ does hereby state:

(Name)

(1) She/He is the ______________________________________________________________________ of (Owner, partner, officer, or representative)

___________________________________________________________, hereinafter referred to as Bidder.

(Business name)

(2) She/He is fully knowledgeable of the preparation and contents of bidder’s bid which was submitted for specific work required in connection with a HASLC project titled: ________________________

_____________________________________________ and located at _______________________________.

(3) Said Bidder’s bid is genuine and is not a collusive or sham bid.

(4) Neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including myself, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm, or person to submit a collusive or sham bid in connection with such contract or to refrain from submitting a bid in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm, or person to fix the price or prices in said Bidder's Bid, or to fix any overhead, profit, or cost element of the price or prices in said Bidder's Bid, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against HASLC, or any person interested in the Proposed Contract; and

(5) The price or prices quoted in the Bidder's Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including myself.

(Signature) (Date)

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ATTACHMENT F – HUD FORM 5369 INSTRUCTIONS TO BIDDERS OF CONTRACTS

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ATTACHMENT G – HUD FORM 5369-A REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF BIDDERS

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File details come from the government source that posted it. Updated .