1-Bid Terms and Conditions 2022.docx
DOCX document 18 KB Posted
- Solicitation number
- 26-023
- Issued by
- Weber County, Utah
About this file
This is a Bid Terms and Conditions document issued by the Weber County Purchasing Department in Utah that establishes the standard requirements and procedures for submitting bids on county procurement opportunities. The document outlines mandatory guidelines for bid preparation, submission, and evaluation across all Weber County purchasing activities. Bidders must submit bids using county-furnished forms, with all prices printed in ink or typewritten and no erasures permitted; corrections must be initialed in ink. The county reserves the right to reject any bid or portion thereof and may accept individual items or groups of items, potentially splitting orders among multiple bidders unless bidders specify otherwise. Bid submissions are accepted via facsimile prior to the closing time specified on individual bids, provided the Purchasing Agent receives notification one hour prior to the deadline and any required documentation is submitted within two working days following the bid closing date. All samples required for bid evaluation must be furnished at no expense to the county.
The document establishes several compliance and certification requirements for bidders, including debarment certification stating that neither the bidder nor its principals are presently debarred, suspended, or excluded from participation in government contracts. For contracts issued through Request for Proposal processes and sole sources within RFPs, bidders must certify registration and participation in the Status Verification System (E-Verify) in accordance with Utah Code Section 63G-12-302 to verify work eligibility of employees in Utah. Contractors are required to indemnify and hold harmless the county against any claims arising from violations of employment status verification requirements by the contractor, subcontractors at any tier, or any entity for whom the contractor may be liable. Additionally, the document requires that any person engaging in a construction trade or professional occupation for which licensure is required must be properly licensed before submitting a bid, with unlicensed persons ineligible for award consideration. The county does not pay for delivery, drayage, express shipping, packing, cartage, insurance, license fees, permits, or bond costs unless expressly itemized in the bid.
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Text version
WEBER COUNTY PURCHASING DEPARTMENT
BID TERMS AND CONDITIONS
| 1. | RIGHT TO REJECT: Weber County Corp. reserves the right to reject or accept this bid, or any portion thereof, and to reject and call for new bids if their interests or convenience is better served by such a course. |
| 2. | PREPARATION OF BIDS: |
| (a) Failure to examine any drawings, specifications and instructions will be at bidder’s risk, | |
| (b) All prices and notations must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out and corrections printed in ink or typewritten adjacent and must be initialed in ink by person signing bid. | |
| (c) Time of delivery is a part of the bid and must be adhered to. | |
| (d) Prices quoted are firm for complete delivery of quantities specified. (f) In case of error in extension, unit price will govern. |
(e) Wherever in these forms and specifications an article or material is defined by using a trade name and/or the name and catalog number of a manufacturer or vendor, the term “or approved equal,” if not inserted therewith, shall be implied. It is to be understood that any reference to a particular manufacturer’s product, either by trade name or by limited description, has been made solely for the purpose of more clearly indicating the minimum standard of quality desired, unless “No Sub” has been entered. In the event “No Sub” is entered, the bid must be for the specified item with no substitution allowed.
| 3. | FAILURE TO SUBMIT: Failure to submit a bid or to advise the County Purchasing Department that future bids are desired may result in removal of your name from the bidders list. |
| 4. | SUBMISSION OF BID: |
(a) Only Bids submitted on bid forms furnished by the County will be considered unless the bid specifies otherwise. Bids transmitted by facsimile machine prior to the closing time specified will be accepted, providing that any documentations or material required to accompany the bid, and that cannot be transmitted by fax, is received within two working days following the closing date of the bid. The County Purchasing Agent must be notified one hour prior to closing time that is specified on the bid, that bid is being sent by facsimile machine.
(b) No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the County unless expressly included and itemized in the bid.
| 5. | SAMPLES: Samples of items, when required, must be furnished free of expense to the County. If not destroyed by tests, the samples may, upon request made at the time the sample is furnished, be returned at the bidder’s expense. |
| 6. | AWARD OF CONTRACT: |
(a) Unless the bidder has specified otherwise in this bid by stating that individual unit prices are valid only if all items are accepted by the County, the County may accept any item or group of items of any kind and split or divide the order.
(b) The Contract of Sale resulting from the acceptance by the Board of County Commissioners of this bid shall include all of the provisions and specifications of the bid, offer, acceptance and purchase order relating thereto. Said contract shall be interpreted, construed and given effect in all respects according to the laws of the State of Utah and the Ordinances of Weber County.
| 7. | NOTICE OF WITHDRAWAL: If the Bid is withdrawn by the County, the prospective bidders will be notified as soon as possible. |
| 8. | DEBARMENT: The bidder certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract) by any governmental department or agency. If the bidder cannot certify this statement, attach a written explanation for review by Weber County. |
| 9. | CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM": The Status Verification System, also referred to as "E-verify", only applies to contracts issued through a Request for Proposal process, and to sole sources that are included within a Request for Proposal. |
| 9.1 Status Verification System | |
| 1. Each offeror and each person signing on behalf of any offeror certifies as to its own entity, under penalty of perjury, that the named Contractor has registered and is participating in the Status Verification System to verify the work eligibility status of the contractor's new employees that are employed in the State of Utah in accordance with UCA Section 63G-12-302. |
2. The Contractor shall require that the following provision be placed in each subcontract at every tier: "The subcontractor shall certify to the main (prime or general) contractor by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided prior to the notice to proceed for the subcontractor to perform the work."
3. The County will not consider a proposal for award, nor will it make any award where there has not been compliance with this Section.
4. Manually or electronically signing the Proposal is deemed the Contractor's certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws including UCA Section 63G-12-302.
9.2 Indemnity Clause for Status Verification System
1. Contractor (includes, but is not limited to any Contractor, Design Professional, Designer or Consultant) shall protect, indemnify and hold harmless, the County and its officers, employees, agents, representatives and anyone that the County may be liable for, against any claim, damages or liability arising out of or resulting from violations of the above Status Verification System Section whether violated by employees, agents, or contractors of the following: (a) Contractor; (b) Subcontractor at any tier; and/or (c) any entity or person for whom the Contractor or Subcontractor may be liable.
10. TRADE/PROFESSIONAL LICENSING: The State of Utah requires any person engaging in a construction trade or professional occupation, or acting as, or representing oneself as a contractor or professional for which licensure is required to be licensed before engaging in that trade professional activity. It is unlawful for any unlicensed person to submit a bid for any work for which a license is required. Any person who violates this provision will not be considered for award.
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