1-Bar Services RFP.pdf
PDF 228 KB Posted
- Attached to
- SUMMIT COUNTY FAIR BAR SERVICES
- Solicitation number
- SUCO06082026
- Issued by
- Summit County, Utah
About this file
This is a Request for Proposal issued by Summit County, Utah, for professional bar operation services and staff at the Summit County Fair and Events. The vendor shall provide bartending services for the Demolition Derby on August 1, 2026, and the PRCA Rodeo on August 6-8, 2026, including coordination with suppliers for goods delivery, adequate staffing to serve expected attendees, and a minimum of two state-certified ID Checkers to wristband patrons. The vendor must operate two bar locations with two bar fronts per location, provide Point of Sale systems with internet connectivity, cooler-equipped trailers for beverage storage, freezer or onsite ice storage, shade structures for staff and customers, tables for supply storage, age-identifying wristbands and cups, and complete daily financial reports under county supervision. Additionally, the vendor must secure $7,500 in beer garden sponsorships. The RFP was released June 8, 2026, with proposals due by 5:00 PM MST on June 22, 2026, submitted through the BonFire procurement system. Interviews will be conducted on June 24, 2026, with consultant selection and notification also on June 24, 2026, and contract execution on July 1, 2026. The contract will remain in effect through the end of 2026 with an option to renew annually for three additional years.
Evaluation of proposals will be weighted as follows: 30 percent for firm qualifications, 30 percent for relevant experience, 10 percent for project schedule, and 30 percent for proposed fee. Vendors must submit a cover letter with firm name, address, telephone number, and email address, signed by an authorized representative, along with a description of firm capabilities, detailed experience from three similar projects with client references and contact information, a project schedule for key tasks, and budget details including a percentage of sales if applicable. The budget amount is to be determined, and the final project completion date is September 9, 2026. Contact for the procurement is Tyler Orgill at Summit County, PO Box 128, Coalville, UT 84017, phone 435-336-3249, email torgill@summitcountyutah.gov.
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Text version
Request for Proposal Summit County Fair Operations Contract
RFP # SUCO06082026
RFP: Summit County Fair Bar Services
Proposal Due By: June 22, Summit County Fair & Special Events
Project Overview:
To provide professional bar operation services and staff to Summit County for the Summit County Fair and Events.
Project Timeline:
● Release – June 8, 2026
● Proposals Due – 5:00 PM MST, June 22, 2026
● Interviews conducted if needed – June 24, 2026
● Consultant Selected/Notified – June 24, 2026
● Contract signed – July 1, 2026
Scope of Work:
• Vendor shall perform bartending services at the Summit County Fair. Specifically, the Demolition Derby (8/1/26) and PRCA Rodeo (8/6, 7, 8/2026).
• Vendor shall work with supplier to coordinate the order and delivery of goods.
• Vendor shall provide an adequate number of bar staff to serve expected number of attendees.
• Vendor shall provide no less than two (2) staff members that are state-certified ID
Checkers and can wristband attendees during operating hours.
• Vendor shall have the capacity to staff and operate two (2) bar locations within the venue.
• Vendor shall provide adequate number of age identifying wristbands, cups, ice and Cocktail Accoutrements for operations.
• Vendor shall provide Point of Sale (POS) System to collect payments and the needed internet hotspots/requirement for system operations.
• Vendor shall provide cooler equipped trailer(s) to store drinks that are to be served.
• Vendor shall provide a freezer or onsite storage for ice needed for operations
• Vendor shall provide shade structures for bar staff as well as attendees waiting to be served (not to exceed 200 square feet per structure) with a minimum of one (1) fifty
(50) pound weight attached to each leg of the structure.
• Vendor shall provide tables needed for bar staff to store supplies.
• Vendor shall provide a minimum of (2) bar fronts per bar location where customers can be served.
• Vendor shall complete a financial report at the conclusion of each day of operations under the supervision of the Summit County Event Manager or their designee.
• Vendor shall secure $7,500 in beer garden sponsorships
• Vendor shall be expected to enter into a contract with Summit County. The contract template can be found here.
• This contract will be in place until the end of 2026 with an option to renew annually for
3 additional years.
Submission Requirements:
● Firm's Qualifications. Provide a brief description of your firm, the scope and nature of services routinely provided by your firm on projects of this nature and its capabilities.
● Relevant Experience. Provide detailed relevant experience of three projects similar in scope and size which shall include the following: name of client, contact person and their current phone, brief description of service performed, date of services, and final contract amount and any other pertinent information regarding experience.
● Project Schedule. Indicate time for key tasks of this RFP.
● Proposed Fee. Include budget details for completing the key tasks as well as a percentage of sales if required for payment of services.
● *Submission: Proposals shall be submitted no later than 5:00 p.m. local time on June
22, 2026; all responses to this RFP must be submitted through the state procurement system BonFire. Only bids received via BonFire will be considered.
(https://utah.bonfirehub.com)
● All Proposals must include a cover letter indicating the Respondent’s name, address, telephone number, and an email address. The Proposal must be signed by an authorized representative of Respondent’s firm.
Evaluation Metrics and Criteria:
● 30% - Firm's Qualifications.
● 30% - Relevant Experience.
● 10% - Project Schedule.
● 30% - Proposed Fee.
Project Due By: September 9, 2026 Budget: TBD
Contact: Tyler Orgill PO Box 128 Coalville, UT 84017
Email:
torgill@summitcountyutah.gov
Phone #: 435-336-3249 mailto:torgill@summitcountyutah.gov.
File details come from the government source that posted it. Updated .