1-Backflow Testing RFP 2026.pdf

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Herriman City 5355 West Herriman Main Street

Herriman, UT 84096

801-446-5323

Request for Proposals

Backflow Testing of Residential Assemblies Due Date: June 24, 2026, at 3:00 p.m.

1. Introduction. Herriman City (the “City”) is requesting proposals (“Proposals”) from qualified companies (“Proposers”) to provide backflow testing services for City residents with underground sprinkling systems requiring a backflow preventer (“Services”). This proposal will be valid for five years (5 years following the date of a fully executed agreement). The contact information, provided services, and cost for service of successful Proposers will be made available to Herriman residents .

1.1. Intent It is the intent of this Request for Proposals (this “Request”) to set forth the cost of services to perform required testing and maintenance of residential backflow assemblies.

2. Background and Detailed Description of Services. Services include, but are not limited to, the following: 1) At residents request schedule appointment to test assembly with

Residents, at a mutually agreed date and time; 2) Test backflow assembly; 3) Provide basic onsite cleaning and retest if initial test fails and can be corrected by cleaning; 4) proposer MUST provide a copy of individual test results to both the Resident and the City. The City’s copy must be submitted electronically through a link provided (through Herriman City) by UtiliSync; 5) Notify the City of any failed test, illegal cross-connection, incorrect installation or any other possible hazards to the water system; 6) Provide the City with annual test kit calibrations for all test kits owned by company and or testers; 7) Provide the City with a copy of all certifications for each tester; 8) If a testers certification expires during contract period, provide to the City a certificate of recertification; and 9) Provide sufficient staff to receive and promptly respond to Residents calls or requests for Services.

3. Proposal Requirements. All Proposals must be submitted electronically through the Utah Public Procurement Place site (Bonfire/Euna) no later than 3:00 PM on June 24, 2026.

Responses or Proposals submitted by any other means will not be accepted. PLEASE NOTE:

proposals may take time to submit online; plan accordingly. Proposals received after said date and time will not be accepted. Proposals must include the following elements and be signed by an authorized representative of the Proposer:

3.1. Introductory Letter. An introductory letter expressing interest in providing the service must be included, an introductory letter should be addressed to:

Attn.: Mark Tolbert

Cross Connection Control Administrator Herriman City

5355 West Herriman Main Street

Herriman, UT 84096

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3.2. Qualifications. Describe, in sufficient detail, the Proposer’s experience and qualifications, including certifications of key personnel that are relevant with respect to the

Services. All testers must maintain, at a minimum, a Class 2 State of Utah Backflow Technician

Certification. Proposer must also show proof of and maintain a valid business license from the city in which it resides, as well as having at least three (3) years of relevant experience in a related field. Proof of workers’ compensation and liability insurance must be maintained and provided by the proposed company as well as proof of a background check of all employees. The city will not be liable for any incidents, damage or personal injury resulting from the testing process. Also provide the name, address, and contact person of at least three professional references. The city may contact such references.

3.3. Scope. Describe, in sufficient detail, the services that will be provided and any additional services proposed to be provided and the cost of such additional services, if any.

3.4. Cost. Detail the proposed all-inclusive cost to provide the Services to

Residents and cost for any additional services. These costs may be increased by a maximum of 5% annually with prior written approval by the City.

4. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed and evaluated by the review panel. Criterion has been given a percentage based on its relative value. The criteria and each associated percentage are as follows:

Evaluation Criteria Weight

Qualifications 40%

Scope 40%

Cost 20%

Total 100%

5. Selection. Upon completion of the evaluation process, the City may select one or more Proposers to provide the Services.

6. General Information. The City reserves the right to reject all Proposals. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below (“Contact Person”), the city has not authorized anyone to make any representations regarding the subject matter of this Request. All questions or requests for clarification regarding this Request must be submitted through Bonfire/Euna no later than June

17, 2026 at 5:00 p.m. The City will endeavor to respond to such a request for clarification or additional information as quickly as possible. The City anticipates selecting one or more of the responding Proposers, but there is no guarantee that any responding Proposer will be selected.

Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Records Access and

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Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the

Government Record Access and Management Act.

7. Contact Person. Mark Tolbert 801-446-5323, Cross Connection Control

Administrator, 5355 West Herriman Main Street, Herriman, Utah 84096, mtolbert@herriman.gov is the Contact Person. For American with Disabilities Act (ADA) accommodation contact Jackie

Nostrom, 801-446-5323, 5355 West Herriman Main Street, Herriman, Utah 84096, jnostrom@herriman.gov.

8. Schedule.

• RFP to be released on the Utah Public Procurement Place on May 27, 2026

• Questions or Requests for Clarifications are due by 5:00 pm on June 17, 2026

• All Proposals are due by 3:00 pm on June 24, 2026

• Anticipated Notice of Award will be July 1, 2026 mailto:mtolbert@herriman.gov mailto:jnostrom@herriman.gov