1-ART127980 Eccles 10th Anniversary RFP - FINAL.pdf

REQUEST FOR PROPOSALS SALT LAKE COUNTY

2026 Temporary Public Art Installation Eccles Theater 10th Anniversary 131 South Main, Salt Lake City

RFP #ART127980 Date of Issue: 02/02/2026

TABLE OF CONTENTS

I. Introduction

II. Deadline for Proposal Submission

III. Projected Schedule for the RFP Process

IV. Pre-Proposal Conference

V. Question Submission

VI. Term of Agreement

VII. Purpose

VIII. Scope of Work and Tasks to be Completed

IX. Proposal Format

X. Pricing / Costs / Fees

XI. Evaluation and Scoring Criteria

XII. Interview and/or Demonstration

XIII. Written Agreement Required

XIV. Notice to Proposers

XV. Insurance Requirements

XVI. Checklist

EXHIBIT A - Application Form EXHIBIT B - Projected Budget Worksheet EXHIBIT C – Past Installations in Location EXHIBIT D – Site Location EXHIBIT E - Ceiling Hanging Points Plan EXHIBIT F - Lobby Information EXHIBIT G - Interior Lobby Elevation EXHIBIT H - Lobby Power EXHIBIT I – Dimmer Module

ATTACHMENT A – Proposal Cover Summary ATTACHMENT B - Request for Protected Status ATTACHMENT C – Procurement Preference System

ATTACHMENT D – Environmental Compliance Practices ATTACHMENT E – Example RFP Agreement

Request for Proposal Temporary Public Art Eccles Theater

10th Anniversary

RFP #ART127980

I. INTRODUCTION

Salt Lake County Arts & Culture Division (County) on behalf of the George S. and Dolores Dore Eccles Theater (Eccles Theater) is soliciting proposals from qualified Artists living in the state of Utah, to participate in an open competition for temporary works of art for Eccles Theater located at 131 South Main, Salt Lake City Utah. Up to $60,000 has been designated for the art obtained through this process.

II. DEADLINE FOR PROPOSAL SUBMISSION

Proposals must be uploaded before 1:00 PM MT on March 10th, 2026, in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Euna, or by email to Bibi Whitehead (bwhitehead@saltlakecounty.gov). No proposals will be accepted after the closing date and time.

III. PROJECTED SCHEDULE FOR THE RFP PROCESS

The County reserves the right to modify this schedule at its discretion.

Activity Issue Pre-Proposal Conference Last day to submit questions Proposal Due Date Committee Meeting Anticipated Notice to Proceed Installation

10th Anniversary Reception Deinstall

Date February 2, 2026 February 24, 2026, at 4 pm via WEBEX March 3, 2026, before 1:00 pm March 10, 2026, before 1:00 pm March 20, 2026, 1:30 – 3:30pm March 23, 2026 Installation must be completed by end of scheduled installation time, August 19, 2026. Dates held for installation are August 14, 16, 17, 18, 19. These dates are subject to change.

Early winter 2026, date tbd August 23, 24, 25 2027

IV. PRE-PROPOSAL CONFERENCE

Interested Proposers are invited to participate in a pre-proposal WebEx meeting to discuss the project and to ask questions about this RFP. It will be held on February 24, 2026, beginning at 4:00 PM MDT. Please contact Bibi Whitehead (bwhitehead@saltlakecounty.gov) to request the WebEx meeting information.

Proposers are encouraged to submit their questions in writing before the meeting through the county’s online solicitation system the Utah Public Procurement Place (U3P) https://purchasing.utah.gov/ mailto:bwhitehead@saltlakecounty.gov powered by Euna. The meeting is for informational purposes only and is not binding. If the RFP needs to be modified or clarified, the County will issue a written amendment on U3P.

V. QUESTION SUBMISSION

Questions may be submitted through U3P until the deadline for questions submission which is March 3rd, 2026, or to Bibi Whitehead (bwhitehead@saltlakecounty.gov) by 1:00 PM MT. Answers to the questions will be posted in U3P for everyone to view. Do not contact County officers or employees, or selection committee members.

VI. TERM OF AGREEMENT

The term of the agreement is from the execution of a written agreement through the completion of installation and warranty period as proposed and agreed upon in the resulting contract.

It is the goal of this project to have the artwork installed by August 19, 2026. The artwork becomes the property of the County once the installation is complete.

There is no guarantee that contract(s) will be awarded from this solicitation.

VII. BACKGROUND

Eccles Theater Since opening in 2016, the George S. and Dolores Doré Eccles Theater has become a premiere cultural destination in downtown Salt Lake City and the Intermountain West.

Located on Main Street, the Eccles Theater welcomes visitors into a dramatic five-story glass lobby that sets the tone for an exceptional arts experience. Distinctive chandeliers, colorful balustrades, and a striking terrazzo floor create a sense of arrival and celebration.

Public spaces throughout the building feature selections from the Salt Lake County Visual Art Collection, reinforcing the theater’s commitment to the visual and performing arts.

The Eccles Theater includes the 2,500-seat Delta Performance Hall, designed for large-scale touring productions, and the Regent Street Black Box, a flexible performance and event space supporting local and regional artists in dance, theater, film, music, experimental performances, and private social events. Tin Angel at the Eccles features dining and cocktails on event nights.

Through strategic partnerships with Broadway at the Eccles and Live at the Eccles, the Eccles Theater hosts a diverse annual calendar ranging from Broadway tours to music, comedy, and spoken-word events. Together, the Eccles Theater and its partners play a vital role in supporting the arts, strengthening downtown Salt Lake City, and connecting local audiences with world-class performances.

About Art in Public Places Salt Lake County’s Art in Public Places is overseeing the public art component of the Eccles Theater's 10th Anniversary.

mailto:bwhitehead@saltlakecounty.gov

Art in Public Places curates two county-owned art collections, the Visual Art Collection and the Percent for Art Collection and is a program of the Salt Lake County Arts & Culture Division.

The Visual Art Collection is permanent and eclectic, with a unifying theme of Utah. The collection includes paintings, photographs, mixed media, and sculpture, with most of the pieces on display at the Salt Lake County Government Center.

The Percent for Art Collection includes site-specific works that range from murals and sculptures to mosaics, stained glass, and larger environmental works. These installations are integrated into the design and construction of all new county facilities to both enhance the facility and engage the community. Funding for Percent for Art pieces comes from legislation that allows up to one percent of a construction budget to go toward the purchase and installation of public art. Salt Lake County adopted this legislation in May 1982.

VIII. PURPOSE

The purpose of this public art Request for Proposal is to commission a temporary artwork to be installed along the full length of the Grand Lobby at the George S. and Dolores Doré Eccles Theater in celebration of the theater’s Tenth Anniversary Season (September 2026 – August 2027). The selected artwork will remain on view for the duration of the anniversary year and will be experienced by thousands of visitors attending performances and events at the theater throughout the anniversary season.

Eccles Theater has emerged as a creative gem and regional cultural landmark – a diamond in both form and function and the Grand Lobby serves as the gathering space and threshold between downtown Salt Lake City and the performance experience. The commissioned artwork should reflect this role by conveying a sense of joy, energy, and anticipation, capturing the pulse of downtown and the excitement of live performance.

The artwork should serve as a visual marker of the Eccles Theater’s first ten seasons, celebrating its impact on the city and reinforcing its identity as a vibrant, creative, and enduring presence in Salt Lake City’s cultural life. Artists might consider reflecting on the attributes of a diamond—how raw material is transformed through time and pressure into something valued, reflective, and enduring.

Artists are encouraged to draw inspiration from the theater’s interior, designed by Pelli Clarke Pelli to reference Utah’s natural landscape through color, texture, and atmosphere.

Proposals may interpret this by exploring place, scale, or movement, positioning the Eccles Theater as a "cultural landscape" shaped by performance, people, and the rhythms of downtown.

The installation should feel welcoming and engaging to a wide range of audiences and enhance the overall visitor experience throughout the anniversary season.

The artwork selected for this project must be:

• A high-quality, original work of art.

• Durable and appropriate for long-term display in a high-traffic public setting.

• Safe for public viewing and interaction.

• Reasonably easy to maintain for the duration of the one-year installation.

• Suitable for installation within the Grand Lobby of the Eccles Theater.

• Appealing to a broad and diverse audience, including theater patrons of all ages.

The artwork selected for this project should also address one or more of the following goals:

• Convey a sense of joy, celebration, and creative energy.

• Reflect the Eccles Theater’s role as a cultural landmark and creative gem in downtown

Salt Lake City.

• Respond thoughtfully to the architecture, interior design, and public character of the

Grand Lobby.

• Incorporate innovative or non-traditional materials when appropriate.

Site Information and Technical Requirements

One public art location has been identified within the Eccles Theater Grand Lobby.

Artists or artist-led teams must address the site identified and highlighted in Exhibit D.

The measurements for this location are:

- From the floor to the ceiling is 50’,

- From the floor to the Rigging points is54.5’

- Length is 80- 82 feet across

Lighting is optional and not required for this project. If an artist chooses to include a lighting component, the Eccles Theater will provide a dimmer module that connects the artwork to the theater’s lighting system (see Exhibit J). This dimmer module will connect to the installation’s power source and must be fully concealed within the artwork or its mounting system

Hanging Artwork Requirements

For the hanging artwork location adjacent to the lobby windows, rigging points have been identified. Proposals for hanging works must meet the following requirements:

• Hanging artworks must be installed 10–11 feet above the finished floor to remain out of reach of the public.

• The rigging points can support a maximum load of 1,000 pounds. It is recommended that each rigging point carry no more than 500–750 pounds.

• Engineer drawings by a Utah-licensed engineer and Utah-stamped are required for all hanging installations.

• Installation must be performed by qualified professionals. A cost estimate for rigging and installation services can be provided upon request.

• If lighting is included, a 100-foot extension cord will be required, as the nearest electrical outlet is located on the Eccles Theater roof.

Fire and Safety Requirements

All materials used in the artwork must comply with fire and safety standards:

• Materials must be inherently fire-resistant and must not drip or melt when exposed to heat; or

• Materials must be treated with an approved flame retardant that causes the material to self-extinguish.

Artists or artist-led teams who are unsure whether their proposed materials require flame-retardant treatment are encouraged to inquire during the proposal process. Artists should lan to include any required flame-retardant treatment in their project budget.

IX. SCOPE OF WORK & TASKS TO BE COMPLETED

The Artist or Artist Team awarded a contract will be responsible for the following tasks:

1. Manage the project to ensure all requirements are met, the project delivers best value, the approved budget is not exceeded, and the work is completed on schedule.

2. Prepare and submit detailed working drawings of the proposed artwork to the County project team for review and approval.

3. Prepare and submit a proposed project timeline that includes fabrication, transportation, and installation.

4. Fabricate the artwork in accordance with the approved design and specifications.

5. Provide engineering drawings prepared and stamped by a Utah-licensed professional engineer, as required for structural review and approval.

6. Coordinate and cover all costs associated with transporting the artwork to the project site.

7. Coordinate and complete installation of the artwork at the site using qualified professionals.

8. Site Safety: Comply with all applicable OSHA safety requirements. The Artist or Artist

Team is solely responsible for job site safety related to their work.

9. Provide written maintenance instructions and relevant information about the artwork, including materials and fabrication methods.

10. Provide proof of required insurance coverage prior to fabrication and installation.

11. Be available for reasonable media, public, or educational opportunities related to the project as specified by the Art in Public Places Manager.

12. Upon installation, the artwork will remain the property of the Eccles Theater for the duration of the Tenth Anniversary installation period. The Artist or Artist Team may be required to assist with the removal of the artwork at the conclusion of the anniversary year, as outlined in the contract.

X. PROPOSAL FORMAT & SUBMISSION REQUIREMENTS

All proposals submitted for evaluation must include but are not limited to the following information. Proposals in non-standard formats cannot be evaluated without considerable analysis. Failure to follow the prescribed format may result in the proposal being deemed non-responsive.

• Completed Cover Summary (Attachment A)

• Completed Application Form (Exhibit A) detailing your images.

• Completed Budget Worksheet (Exhibit B) detailing your projected budget.

• Resume – Provide a resume and other biographical material (not to exceed two pages) for each participating individual. Include education, experience, exhibitions, other public art commissions or inclusion in public, private or government collections.

• Digital Images – Provide up to ten digital images of relevant past work.

Digital images must be submitted through Utah Public Procurement

Place, SciQuest (U3P) https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg= StateOfUtah or by e-mail to bwhitehead@slco.org. Each image must be saved in JPEG format and cannot be larger than 1MB.

Images must be listed with the image number referenced on application.

Only submit one set of digital images. County does not assume responsibility for damage or loss to any submitted material.

• Narrative – Provide a brief written statement and /or drawing illustrating each project proposal, and your Artistic intent or statement about the proposal. Please submit in an 8 ½” by 11” format.

• More than one concept may be included in this proposal.

• Budget – Provide a budget for each proposed project, including materials, subcontracted services, Artist fee and other expenses. The budget should not exceed one page. The recommended budget worksheet is Exhibit B.

The budget will include any and all professional fees and any and all costs that the Artist may incur, including any costs for transportation, installation, lodging, communication, copying, printing, etc. No additional reimbursement beyond the “Total Commission” will be considered.

• Please label each document you submit with your name and the site you are proposing for.

All proposals shall be formatted according to the following specifications:

A. Page Limit for the Proposal: the proposals cannot be more than 25 pages.

B. Cover Summary for the Proposal: Submit the attached cover summary indicating the Proposers willingness and authorization to enter into an agreement with the County in reference to the attached sample. If you wish to alter any of the terms of the attached standard form agreement and/or the RFP, the terms must be specifically identified in your proposal with reasonable alternatives presented.

C. Proposer Request for Protected Information: All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted per Attachment B “Request for Protected Record.”

D. Marked Subject for the Proposal: The proposals shall be clearly named “Temporary Public Art, Eccles Theater 10th https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah mailto:bwhitehead@slco.org

Anniversary” on the body of the proposal and in the e-mail subject line.

XI. PRICING/COSTS/FEES

Up to $60,000 has been dedicated to the artist(s) for this commissioned public art project.

The all-inclusive budget is intended to cover all the costs associated with the project, but is not limited to the artist fee(s), artwork materials, insurance, stamped engineering plans, tax requirements, research, contract, labor, fabrication, platforms, insurance (including Utah Workers Compensation), lighting, travel and accommodation, and all related costs required for the installation of the artwork(s). Upon selection of artist(s), a contract between the artist(s) and Salt Lake County will be required.

Salt Lake County reserves the right to select none of the applications submitted.

XII. EVALUATION & SCORING CRITERIA

The proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided a score sheet to complete the proposal evaluation utilizing a point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd, 3rd, etc. according to their total score. The following point system is utilized:

Excellent (5): If the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP and is very innovative; a score of “5” is given.

Good (4): If the proposal offers a very good probability of success, and achieves all requirements of the RFP in a reasonable fashion; a score of “4” is given.

Acceptable (3): If the proposal offers a reasonable probability of success, but some of the requirements may not be met; a score of “3” is given.

Poor (1-2): If the proposal falls short of expectations and has a low probability of success; a score of “1-2” is given.

Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

Proposals will be evaluated, scored, and ranked on the following criteria:

40% Adherence to project goals and overall Artistic quality:

The artwork selected for this project should address one or more of the following goals as listed in the Purpose Section of this RFP

25% Structural Integrity & Maintenance Due consideration should be given to structural and surface soundness and excessive maintenance or repair costs.

15% Scale, Material, Form and Content:

The art object should be appropriate in scale, material, form, and content of the environment in which it is placed. The art must be compatible with the use and function of the facility.

10% Experience and Qualifications:

Judgment will be made on the Artist’s demonstrated qualifications, experience, and capabilities in regards to their ability to complete the project, as proposed, within the time frame and budget.

10% Budget:

The budget should be reasonable for the completed project. The Artist should make a fair profit. The County award contracts through a preference system. Please refer to the preference system attachment.

A. Preference System Salt Lake County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please complete Attachment C preference system and include the required proof of request.

B. Interview, Demonstration, and Site Visit.

The Selection Committee may invite Proposers for an interview, demonstration, or conduct a site visit. The purpose is clarification and verification of the written proposal.

The Selection Committee may re-score the proposal after the interview, demonstration, or site visit.

C. Recommended Award After the Selection Committee has completed their evaluation, they will notify the County Mayor of the top-ranked Proposer. Award is conditioned upon the execution of a satisfactory contract.

D. Debrief Meetings Debrief meetings with the selection committee members will not be allowed, however, a Proposer may discuss the RFP process with the chair/facilitator of the committee at any time.

XIII. INTERVIEW AND/OR DEMONSTRATION

The Selection Committee may invite the top-ranked Proposers for an interview and/ or demonstration. The purpose is to verify the written proposal and understand the proposal. The Selection Committee may re-score the proposal after the interview, but may not re-score pricing/costs/fees, unless the Committee requests a best and final offer. A request will then be presented to the proper signing authority for authorization to negotiate a contract with the top ranked firm.

XIV. WRITTEN AGREEMENT REQUIRED

The selected Proposer must agree to all requirements in the RFP scope of work. The selected Proposer must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Example Contract, attached to this RFP.

If you wish to request alterations to the RFP, including any of the terms of the example RFP Contract (Attachment E), or any of the exhibits, attachments, or addenda, the alterations must be specifically identified in your proposal with reasonable alternatives presented. Any such exceptions must be submitted as a separate PDF and labeled “Requested Alterations.” Only those alterations so specified will be available for discussion or negotiation. Proposer understands that deviations from the Example Contract are made at the County’s sole discretion.

Proposers are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Proposer prior to full execution of a written agreement is done at the Proposer’s sole risk.

XV. NOTICE TO PROPOSERS

By submitting a proposal to this RFP, Proposer understands and agrees to the following:

A. Government Records Access and Management Act (GRAMA):

County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request. Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal all of the following: (1) a written claim of business confidentiality, (2) a concise statement of reasons supporting the claim of business confidentiality, and (3) a separate copy of the proposal with the information requested to be protected redacted. Failure to comply with any of the three requirements for a claim of business confidentiality waives the request for protected record. Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B.

All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

B. Copyrighted Material Waiver: In the event that the proposal contains copyrighted or trademarked materials, by submitting its proposal the Proposer grants the County the right to use, reproduce, and publish the copyrighted or trademark materials in any manner the County deems necessary for conducting County business and for allowing public access to the responses under GRAMA or otherwise, including but not limited to photocopying, County Intranet/Internet postings, broadcast faxing, and direct mailing.

If the proposal contains materials whose copyright or trademark is held by a third party, it is the Proposer’s sole responsibility to obtain permission from that third party for the County to reproduce and publish the information.

By submitting its proposal, the Proposer certifies that it owns or it has obtained all necessary approvals for the reproduction or distribution of the contents of the proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such action.

C. Restrictions On Communications: From the issue date of this solicitation until a Proposer is selected and the selection is announced, Proposers are prohibited from communications regarding this procurement with agency staff, evaluation committee members, or other associated individuals EXCEPT the Buyer overseeing this procurement. Failure to comply with this requirement may result in disqualification.

D. RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of County. This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract.

Proposer is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

E. Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the closing date, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered to be non-responsive.

F. Costs: Proposers bear all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

G. Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Proposer. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877- 526-3994, or by accessing: https://corporations.utah.gov/.

H. Changes or Modifications: Any changes or modification to the RFP will be made by written addendum. Proposer submitting a proposal based on any information other than that contained in County’s RFP and any amendments (addenda), do so at their own risk.

I. Receiving Proposals: Contracts and Procurement will administer receipt and opening of all proposals. After the closing time, only the identity of each Proposer will be made public. If only one proposal is received in response to County request, Contracts and https://corporations.utah.gov/

Procurement, in coordination with the agency requesting the project, may recommend entering into a contract to the single Proposer if the conditions cited above are met.

Alternatively, Contracts and Procurement may re-solicit for the purpose of obtaining additional proposals.

J. Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

K. Protests: Pursuant to Salt Lake County Code of Ordinances § 3.20.150, a protest in regard to the RFP document must be submitted in writing prior to the RFP closing date. All other protests must be submitted in writing within five (5) business days after notification of the award is posted on U3P. A protestor may file only one (1) protest after the RFP closing date. Protest letters must specifically and completely state the facts that the protestor believes constitute error in the RFP document or the award.

L. Free and Competitive Selection: Any agreement or collusion among prospective Proposers to fix a price or limit competition will render the proposal void, and such conduct is unlawful and subject to criminal sanction. By submitting a proposal, the Proposer hereby certifies that no one in its firm or company has either directly or indirectly restrained free and competitive selection, participated in any collusion, or otherwise taken any action unauthorized by County Purchasing Ordinances or applicable law.

M. Ethical Standards: Proposer represents that it has not: (a) provided an illegal gift to any County officer or employee, or former County officer or employee, or to any relative or business entity of a County officer or employee, or relative or business entity of a former County officer or employee; (b) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (c) breached any of the ethical standards set forth in State statute or Salt Lake County Code of Ordinances § 2.07; or (d) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former County officer or employee to breach any of the ethical standards set forth in State statute or Salt Lake County ordinances.

N. Campaign Contributions: The Salt Lake County campaign finance disclosure ordinance limits campaign contributions by Proposers to County candidates. Salt Lake County Code of Ordinances § 2.72A. Proposer acknowledges and understands those limitations on campaign contributions mean that any person, business, corporation or other entity that enters into a contract or is engaged in a contract with County is prohibited from making campaign contributions in excess of $100 to County candidates during the term of the contract and during a single election cycle as defined in the ordinance. Proposer further acknowledges that violation of those provisions governing campaign contributions may result in criminal sanctions as well as termination of the Contract.

O. Reasonable Accommodations: Reasonable accommodations for qualified individuals to attend meetings may be provided upon receipt of a request with two (2) working days’ notice. Please contact Contracts and Procurement at 385.468.0300. TTY users may call 711.

P. Environmentally Responsible Procurement Practices: County has implemented environmentally responsible procurement practices. Please refer to Attachment D.

Q. Notice to Retirees of Utah Retirement Systems (“URS”) County is a URS “participating employer.” Entering into an agreement with County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code Ann. § 49-11-504 to -505. In addition, Proposer is required to notify County immediately if a retiree of URS is the Proposer; or an owner, operator, or principal of the Proposer. Proposer may refer the URS retiree to the URS Retirement Department at 801-366-7770 or 800-695-4877 for all questions about post-retirement employment regulations.

R. Employee Status Verification System Proposer shall register and participate in the Status Verification System before entering into a contract with County as required by Utah Code Ann. § 63G-12-302. The Status Verification System is an electronic system operated by the federal government, through which an authorized official of a state agency or a political subdivision of the state may inquire by exercise of authority delegated pursuant to 8 U.S.C. § 1373 to verify the citizenship or immigration status of an individual within the jurisdiction of the agency or political subdivision. Proposer is individually responsible for verifying the employment status of only new employees who work under Proposer’s supervision or direction and not those who work for another Proposer or subcontractor, except each Proposer or subcontractor who works under or for another Proposer shall certify to the main Proposer by affidavit that the Proposer or subcontractor has verified, through the Status Verification System, the employment status of each new employee of the respective Proposer or subcontractor. The Proposer shall comply in all respects with the provisions of Utah Code Ann. § 63G-12-302. Proposer’s failure to comply with this requirement may result in the immediate termination of its contract with County.

XVI. INSURANCE REQUIREMENTS

Insurance will be required per the amounts listed below. Please refer to the attached sample agreement for information concerning insurance requirements.

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah.

B. Commercial general liability insurance in the minimum amount of $500,000 per occurrence, a $1,000,000 general policy aggregate.

C. Professional liability insurance in the minimum amount of $1,000,000 per occurrence with a $1,000,000 annual policy aggregate limit.

D. Commercial automobile liability insurance that provides coverage in the minimum amount of $100,000 per person, $300,000 per accident, $50,000 per occurrence for property damage, or a single combined limit of $500,000.

OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

E. The Contractor shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Contractor agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Contractor to provide commercial automobile liability insurance.

XVII. CHECK LIST

ATTACHMENT A – Cover Summary

Application Form – Exhibit A

Budget Worksheet – Exhibit B

Application Letter (2 Page Maximum)

Images (correctly labeled) with identification sheet (or included on Application Form) Resume (2 pages maximum) per team member

Have you clearly identified the sites in which you are interested?

The remainder of this page has been left blank intentionally.

See below for Exhibits & Attachments.

EXHIBIT A

Application

Temporary Public Art Eccles Theater Holiday Installation (10th Anniversary)

Please complete this application form and include with submission materials.

Name (for collaborative projects, please fill out one form for each Artist involved)

Mailing Address

City State Zip Code

Daytime Phone Evening Phone Fax Number

Email address I am willing to enter into an agreement with Salt Lake County per the attached terms and conditions:

Signature

Please complete listing below, corresponding to slides/images submitted:

# TITLE Date Completed Dimensions Medium Current Location

EXHIBIT B

ART COMMISSION BUDGET

ARTIST: PROJECT:

1 MATERIALS AND SUPPLIES: (please itemize and add supplemental sheets if necessary)

2 STUDIO TIME OR RENTAL $

3 UTILITIES $

4 PRODUCTION OR FABRICATION $

5 SUBCONTRACTORS: (please itemize and add supplemental sheets if necessary):

Type Name Address

Type Name Address

Type Name Address

6 TOOLS AND EQUIPMENT –RENTAL $

7 TOOLS AND EQUIPMENT – PURCHASE $

8 TRAVEL $

9 INSURANCE $

10 ASSISTANTS $

11 ENGINEER’S REPORT $

12 DOCUMENTATION $

13 ADMINISTRATIVE COSTS $

14 MISCELLANEOUS EXPENSES: (please itemize and add supplemental sheets if necessary)

TOTAL COSTS $

ARTIST FEES $

TOTAL COMMISSION (add total costs and Artist Fees) $

EXHIBIT C –

See past Eccles Theater installations here https://www.saltlakecountyarts.org/exhibition/ecc les-theater-lights-on/

Aurora Borealis, Day Christensen and Brook Robertson, 2020, ribbon and metal support system.

This installation was installed in the location requirements of this RFP.

https://www.saltlakecountyarts.org/exhibition/eccles-theater-lights-on/ https://www.saltlakecountyarts.org/exhibition/eccles-theater-lights-on/

Eccles Theatre Grand Lobby Installation

■ Total installation area 80-82'

■ Floor to ceiling area 50'

■ Floor to rigging points 54.5'

Exhibit F

Lobby Information

1. The hanging points can support a maximum load of 1000 lbs, although it is advised that each rigging point ideally bears between 500 – 750 lbs. Engineering drawings will be required for works over a certain weight amount.

2. Power is not available at the ceiling level. It is available at several levels on the tiers and on the exterior glass wall.

3. Usage of Eccles-owned chain hoists would need to be coordinated for installation and deinstallation but may not be available for the entire duration of the installation. The Eccles 1Ton Chain hoists would require additional rental equipment for power and control, as they are wired for use with the stage control systems, which would be the responsibility of the artist. Eccles owns several ¼ Ton chain hoists which are 120V. If a hoist is provided by the artist, does the chain hoist become County property after the removal of the piece? If the chain hoist is acquired using the overall artwork budget, ownership transfers to the ARTIST upon the piece's removal. However, if it is integral to the artwork/installation itself, ownership vests with the ECCLES.

4. What is the maximum height allowed for the installation?

The lobby interior has a nominal floor-to-ceiling height of 66 feet 9 inches, with a sloped ceiling system from east to west. Additional measurements for the tiers are as follows:

Wood ceiling: 66 feet 9 inches White ceiling: 49 feet 8 inches West electrics pipe: 31 feet 3 inches 1st Tier under gallery: 11 feet 5 inches 2nd Tier under gallery: 29 feet 1 inch

The base of the artwork must be positioned 9 to 10 feet above the Eccles lobby floor. This means that the potential height of the work can be up to 56 feet. Artists are encouraged to consider patron sightlines for their work.

EXHIBIT I

Dimmer Module

A dimmer module will be provided by the Eccles Theater to connect the artwork to the theater's lighting system.

This module will be connected to the installation's power source.

The artist is encouraged to incorporate a location within the design to hide the dimmer module.

Dimmer Module Options Option 1

Weight : 5lbs Dimensions: 8” tall, 6.5” wide, 4” deep

Option 2

Weight : 1lbs Dimensions: 5” x 4” x 2”