1-Appendix C Letter of Transmittal Form.pdf
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- Attached to
- Financial Audit Services
- Solicitation number
- 27-790-1000-0001
- Issued by
- New Mexico
About this file
This is a Letter of Transmittal Form for RFP #27-790-1000-0001, issued by the State of New Mexico Department of Public Safety (DPS) to procure financial audit services. The RFP seeks to establish a contract with an Independent Public Accountant (IPA) to perform annual audits of DPS financial statements for four consecutive fiscal years ending June 30, 2027, 2028, 2029, and 2030. Only qualified IPAs in good standing with the New Mexico Office of the State Auditor and listed on the state's approved audit firm list are eligible to submit proposals. The audit services must comply with Generally Accepted Governmental Auditing Standards (GAGAS/Yellow Book), Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) Statements, CFR 2 Part 200, and Requirements for Contracting and Conducting Audits of Agencies (2.2.2 NMAC).
The Letter of Transmittal Form requires offerors to provide detailed organizational information, identify authorized representatives for contractual obligations, negotiation, and query response, and disclose any subcontractors or other entities to be used in contract performance. Submission of the completed form is mandatory, with failure to sign and submit resulting in proposal disqualification. Offerors must attest to the accuracy of provided information and acknowledge acceptance of the procurement conditions, evaluation factors, and any RFP amendments. The form serves as the primary mechanism for certifying offeror eligibility and commitment to the procurement process requirements established by the State of New Mexico.
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Text version
APPENDIX C
LETTER OF TRANSMITTAL FORM
Please complete this form in its entirety. Failure to sign and/or submit this form will result in the disqualification of Offeror’s proposal.
RFP# 27-790-1000-0001
Financial Audit Services
1. Identify the following information for the submitting organization:
Offeror Business Name Mailing Address Telephone
FED TIN#
NM BTIN#
2. Identify the individual(s) authorized by the organization to (A) contractually obligate, (B) negotiate, and/or (C) clarify/respond to queries on behalf of this Offeror:
A Contractually Obligate
B Negotiate*
C Clarify/Respond to Queries*
Name Title E-mail Telephone
* If the individual identified in Column A also performs the functions identified in Columns B & C, then no response is required for those Columns.
If separate individuals perform the functions in Columns B and/or C, they must be identified.
3. Will any subcontractor/s be used in the performance of any resultant contract? (Select one):
____ No.
____ Yes. Identify subcontractor/s: _______________________________________________
4. Will any other entity/-ies (such as a State Agency, reseller, etc., that is not a subcontractor identified in #3 above) be used in the performance of any resultant contract? (Select one) ____ No.
____ Yes. Identify entity/-ies: ___________________________________________________
By signing the form below, the Authorized Signatory attests to the accuracy and veracity of the information provided on this form, and explicitly acknowledges the following:
• On behalf of the submitting-organization identified in item #1, above, I accept the Conditions Governing the Procurement, as required in Section II.C.1. of this RFP;
• I concur that submission of our proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP; and
• I acknowledge receipt of any and all amendments to this RFP, if any.
Sign: ________________________________________________ Date: _____________________ (Must be signed by the individual identified in item #2.A, above.)
| A. PURPOSE OF THIS REQUEST FOR PROPOSALS |
| B. BACKGROUND INFORMATION |
| C. SCOPE OF PROCUREMENT |
| D. PROCUREMENT MANAGER |
| E. PROPOSAL SUBMISSION |
| F. DEFINITION OF TERMINOLOGY |
| G. PROCUREMENT LIBRARY |
| II. CONDITIONS GOVERNING THE PROCUREMENT |
| A. SEQUENCE OF EVENTS |
| B. EXPLANATION OF EVENTS |
| 1. Issue RFP |
| 2. Pre-Proposal Conference |
| 3. Deadline to Submit Written Questions |
| 4. Response to Written Questions |
| 5. Submission of Proposal |
| 6. Proposal Evaluation |
| 7. Selection of Finalists |
| 8. Finalist Interviews/Oral Presentations |
| 9. Best and Final Offers |
| 10. Finalize Contractual Agreement |
| 11. Contract Award |
| 12. Protest Deadline |
| C. GENERAL REQUIREMENTS |
| 1. Acceptance of Conditions Governing the Procurement |
| 2. Incurring Cost |
| 3. Prime Contractor Responsibility |
| 4. Subcontractors/Consent |
| 5. Amended Proposals |
| 6. Offeror’s Rights to Withdraw Proposal |
| 7. Proposal Offer Firm |
| 8. Disclosure of Proposal Contents |
| 9. No Obligation |
| 10. Termination |
| 11. Sufficient Appropriation |
| 12. Legal Review |
| 13. Governing Law |
| 14. Basis for Proposal |
| 15. Contract Terms and Conditions |
| 16. Offeror’s Terms and Conditions |
| 17. Contract Deviations |
| 18. Offeror Qualifications |
| 19. Right to Waive Minor Irregularities |
| 20. Change in Contractor Representatives |
| 21. Notice of Penalties |
| 22. Agency Rights |
| 23. Right to Publish |
| 24. Ownership of Proposals |
| 25. Confidentiality |
| 26. Electronic mail address required |
| 27. Use of Electronic Versions of this RFP |
| 28. New Mexico Employees Health Coverage |
| 29. Campaign Contribution Disclosure Form |
| 30. Letter of Transmittal |
| 31. Disclosure Regarding Responsibility |
| 32. New Mexico/Native American Resident Preferences |
| 33. IRS W-9 Form and New Mexico Substitute W-9 Form |
| III. RESPONSE FORMAT AND ORGANIZATION |
| A. NUMBER OF RESPONSES |
| B. ELECTRONIC SUBMISSION |
| C. PROPOSAL CONTENT AND ORGANIZATION |
| IV. SPECIFICATIONS |
| A. DETAILED SCOPE OF WORK |
| B. TECHNICAL SPECIFICATIONS |
| 1. Independence |
| 2. License to Practice in New Mexico |
| 3. Firm Capability & Capacity |
| 4. Partner, Supervisory, Staff Qualifications and Experience |
| 5. General Audit Approach |
| 6. Identification of Anticipated Potential Audit Problems |
| 7. Prior Engagements with the State of New Mexico |
| 8. Organizational References |
| C. BUSINESS SPECIFICATIONS |
| 1. Financial Stability |
| 2. Letter of Transmittal Form |
| 3. Campaign Contribution Disclosure Form |
| 4. New Mexico Resident/Native American Resident Preference |
| 5. IRS W-9 and New Mexico State Substitute W-9 |
| 6. Finalist Interview/Oral Presentation |
| 7. Cost Proposal |
| V. EVALUATION |
| A. EVALUATION POINT SUMMARY |
| B. EVALUATION FACTORS |
| C. EVALUATION PROCESS |
| APPENDIX A |
| SAMPLE CONTRACT |
| APPENDIX B |
| Campaign Contribution Disclosure Form |
| APPENDIX C |
| LETTER OF TRANSMITTAL FORM |
| APPENDIX D |
| COST PROPOSAL FORM |
| APPENDIX E |
| ORGANIZATIONAL REFERENCE QUESTIONNAIRE |
| APPENDIX F |
| NEW MEXICO SUBSTITUTE W-9 |
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