1-AAI APEX RSQ 082026a.docx

Request for Statement of Qualifications Architectural Services for the Providence Hall APEX Center August 2026

PROVIDENCE HALLAPEX RQS 4

PURPOSE OF REQUST FOR STATEMENT OF QUALIFICATIONS (RSQ)

Providence Hall is requesting statements of qualifications (RQS) from qualified architectural firms to provide the design and related architectural services for a new APEX Center building and potential campus expansion.

SUBMITTAL DEADLINE

Submission packets will be accepted electronically sent to nmarshall@providencehall.com.

RESPONSES DUE DATE: 4:00 p.m. Thursday, September 17 Responses received after the deadline will be late and ineligible for consideration. Submittals should be concise and address the specific items listed in this document.

SCOPE OF WORK

Work in coordination with Providence Hall to provide Architectural Services for a new APEX Center Building and considerations of future campus and building needs. The services will include a new building located on existing PH campus grounds, be approximately 3,700 square feet, supporting specific PH programs, including health sciences, nursing, agricultural science and veterinary science. Future considerations include potential campus grounds expansion, additional building(s), and reconfiguration.

The goal is to have the APEX Center building completed and operational by the start of the 27-28 school year (August 2027). This effort may be proposed in phases, e.g., foundation and structure followed by interior build-out, or a single phase. While campus considerations portion will be an ongoing effort pending consortium agreements and future building decisions, some consideration must be given as part of the APEX Center building effort.

Architectural Services shall include, but may not be limited to, those stated in the Standard Form of Agreement Between Owner and Architect, AIA Document B101. Additional services may be requested by Providence Hall or required for the project and will be negotiated with the awarded firm.

PROPOSAL REQUIREMENTS AND RESPONSE FORMAT

All proposals must include the following and be limited to a total of 30 pages:

1. CERTIFICATION OF PROPOSAL FORM. Providence Hall Certification of Proposal RSQ (Schedule A) completed and signed.

2. Detailed response to each of the items below and indicate the letter next to each response. Keep responses brief and concise.

(Submittal must address/respond to each item “A” through “H”) Provide the firm name, location of all of its offices, specifying the office(s) relevant to this project, and size of the firm, the total number of years of experience providing architectural services for educational projects, the average number of employees over the past five (5) years, and a brief history of the firm and the range of services offered.

Indicate the team assigned to this project. Include the education, project experience, licensing, training level, qualifications, and expertise of members of the team and specific design and construction administration experience for similar projects recently completed. Clearly identify what role each member of the team will play on the project and the percent availability through the design phase and through the construction phase. Submittal shall also include all proposed consulting engineers. Include a minimum of (3) references for each team member proposed. Include how the firm intends to manage its responsibilities and provide value engineering, cost control, risk identification, and risk mitigation. Listing any projects that were performed by a team member at a different firm and not noted as such may be a basis for disqualification Describe the ability of the firm in designing and providing a complete and comprehensive set of construction documents in a timely and efficient manner. Describe the ability to perform the required services of this project by managing the workload and the availability of adequate personnel, equipment, and facilities to perform the services expeditiously.

Include overviews of similar projects the firm has designed and built over the past ten (10) years, along with, renderings and/or photographs of completed projects (concept plans the firm has generated are optional and may also be included with submission). Include any other information that would aid in the evaluation of the designs, such as dates, costs, square footage, durability, energy efficiency, educational benefits, etc.

Provide the names and contact information of at least five (5) clients who may be contacted, including at least two (3) for whom similar facilities of the size and nature indicated above were designed in the past ten (10) years. Reference information must include the name, position held within the company, company, address, phone number, and an email address. PROVIDENCE HALL reserves the right to contact clients of submitting firms that are not listed in the RSQ.

Provide proof of the firm’s present level of professional liability insurance coverage, including errors and omissions insurance. The insurance coverages of the firm, including errors and omissions insurance; must be insurable to a minimum of $1,000,000 annual aggregate limit.

Submit a certification that neither the firm nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. Describe any litigation, arbitration, or other alternative dispute resolution proceedings the firm has been involved in with an owner within the past ten (10) years.

Provide any other pertinent information regarding qualifications and performance data not requested in this RSQ.

AWARD AND CONTRACT

PROVIDENCE HALL will evaluate each vendor against the weighted criteria stated below to determine the vendor/s that will provide the best overall value for PROVIDENCE HALL.

EVALUATION CRITERIA

Evaluation of the RSQ will be by PROVIDENCE HALLstaff utilizing the following criteria.

(This refers to past performance as it relates to school construction with PROVIDENCE HALL and/or other similar entities. PROVIDENCE HALL reserves the right to contact other references and/or entities of the submitting firm that are not specifically included or listed in the RSQ.)

ADDITIONAL CONSIDERATIONS

The selected firm must submit and pay for background checks for any employee that will be working at the PROVIDENCE HALL site.

Providence Hall

SCHEDULE ‘A’ - CERTIFICATION OF PROPOSAL FORM

I have read the Providence Hall (PH) Request for Statement of Qualifications, RSQ, and fully understand the intent. I certify that I have adequate personnel and resources to fulfill the RSQ requirements. I further understand that my ability to meet the criteria and provide the required services shall be judged solely by PROVIDENCE HALL.

I further certify that, since the receipt of this RSQ, no contact, discussion, or negotiations have been made nor will be made regarding this proposal with any PROVIDENCE HALL contact. I understand that any such contact could disqualify this RSQ.

I further certify that I am properly licensed to conduct business within the scope of this RSQ, in the State of Utah.

I certify that all Schedules contained herein shall be considered part of the entire RSQ response and that the complete RSQ document submitted shall be considered a legally binding document.

Company Name:

Authorized Signature:

Printed Name and Title:

Phone:

Email:

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