1-910 Ranch Bridge Rehabilitation RFP.pdf

SUMMIT COUNTY

REQUEST FOR PROPOSAL

910 Ranch Bridge Rehabilitation

INTRODUCTION

Notice is hereby given that Summit County (the “County”), a body corporate and politic of the State of Utah, is soliciting proposals from qualified firms to complete a 910 Ranch Bridge Rehabilitation until 5:00 PM MST on July 17, 2026.

Proposals will be accepted only from firms or individuals that are free of all obligations and interests that might conflict with the best interests of the County and have the capacity to provide services in a timely manner. Respondents must address the needs and requirements stated in the Scope of Work and Deliverables of this RFP and are advised to read this RFP in its entirety. Failure to read and/or understand any portion of this RFP shall not be cause for waiver of any portion of the RFP or subsequent agreement. The submitted qualifications and this RFP become a part of the subsequent agreement.

Proposals will be evaluated and the successful Contractor (or more than one if the County so chooses) will be determined and approved by representatives from the Summit County Administration, Summit County Lands and Natural Resources Department, and the County Manager. The County reserves the right to reject any or all qualification proposals, and to select one or more Contractors and services that best meet the needs of the County.

PROJECTED SCHEDULE

Dates are estimated and subject to change.

RFP is posted Thursday, July 2, 2026

Site Visit Wednesday, July 8, 2026 @ 9:00 AM MST

Deadline for Contractor Questions Friday, July 10, 2026

Deadline for Proposal Submission Friday, July 17, 2026 @ 5:00 PM MST

Anticipated Contract Commencement Friday, July 24, 2026

Project Must be Completed by Monday, November 30, 2026

SUBMISSION GUIDELINES

Respondents are advised to read this RFP in its entirety. Failure to read and/or understand any portion of this RFP shall not be cause for waiver of any portion of the RFP or subsequent agreement. The submitted proposal and this RFP become a part of any subsequent agreement.

910 Ranch Bridge Rehabilitation

Proposals shall be submitted no later than 5:00 p.m. local time on Friday, July 17, 2026. All responses to this RFP must be submitted through the state procurement system Bonfire. Only bids received via Bonfire will be considered. https://vendor.bonfirehub.com/getStarted

All inquiries or questions relating to this RFP must be addressed to Rachael Brard, Lands & Natural Resources Program and Project Manager, rbrard@summitcountyutah.gov. All communications regarding this RFP will be conducted through the query system in Bonfire, with the exception of the site visit RSVP. Phone calls or in person visits are prohibited. Do not directly contact the County Department or other County officers or employees.

The right is reserved by the County to reject any or all proposals, to waive any informality or technicality or to accept proposals deemed in the best interest of the County. All proposals that meet, exceed, or are comparable to minimum specifications will be accepted.

All proposals shall become the property of Summit County.

Response to this Request for Proposal is at the proposer’s sole risk and expense. The County anticipates selecting one of the responding proposers, but there is no guarantee that any responding proposer will be selected.

It is the County’s policy to encourage equal opportunity in its professional services and contracts. The County endeavors to do business with proposers that share the County’s commitment to equal opportunity and will not do business with any proposer that discriminates on the basis of race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition, or place of birth.

Summit County appreciates in advance the efforts that proposers will make on behalf of this project and looks forward to participating with proposers in the selection process.

All questions, comments, and requests for information regarding this RFP shall be directed to Bonfire where the RFP has been posted. Any additional information or answers to questions will be posted to everyone. No other members of the County’s Selection Committee, County Staff, or Elected Officials may be contacted regarding this RFP.

SITE VISIT

A mandatory site visit will be held at the bridge site (40.789532, -111.596882, along East Canyon Road near Big Bear Hollow) on Wednesday, July 8 from 9:00 – 11:00 AM.

Please RSVP via email to Rachael Brard, rbrard@summitcountyutah.gov, at least 24 hours in advance. If you are unable to attend, you may request a make-up site visit via email, but attendance by Ensign Engineering at a make-up site visit is not guaranteed.

https://vendor.bonfirehub.com/getStarted

910 Ranch Bridge Rehabilitation

Representatives from Summit County and Ensign Engineering will be on-site to answer questions, walk the site, and provide context on the structural drawings and scope of work.

Attendees may view the bridge and creek crossing, take photos and measurements, and assess site conditions.

Parking is limited to the pullout near the bridge—plan accordingly and wear appropriate footwear/clothing for uneven, outdoor terrain. Please arrive on time, as cell phone service is limited.

Any questions raised during the visit that affect the scope, schedule, or requirements will be issued in writing as an addendum so all respondents receive the same information.

SELECTION CRITERIA

This is not a bid process. Proposals submitted in response to this RFP will be reviewed and ranked by a Selection Committee. Selection will be based on qualifications and experience and the selection criteria as described below. The first Contractor of choice will be asked to complete negotiations on their proposed fee. If no agreement can be reached, which is mutually accepted and agreed upon, then County will meet with the second Contractor of choice and so on, until a final agreement has been negotiated and executed. The Contractor will be selected on the basis of several factors, including but not limited to experience with similar projects, staff, qualifications, project manager, approach to the project, and references. Negotiations will be initiated with the highest-ranked Contractor.

Each RFP will be ranked based on the following criteria and weighted percentages:

50% Experience with Similar Projects and Quality of Example Bridge Rehabilitation and/or Construction

10% Familiarity with the Project Area and Landscape

30% Fee Schedule

10% Schedule/Timeline

TERMS OF CONTRACT

Please review the attached contract information and submit any proposed changes to said contract, Exhibit A. The County will require that the selected proposer be willing to negotiate, and to enter into, a written agreement with the County to provide all services required within the

910 Ranch Bridge Rehabilitation scope of services as submitted by the proposer in its proposal. The County Manager’s Office or designee, working with the selected proposer, will negotiate the agreement. All provisions of the agreement will be in compliance with State and Federal laws. Adequate and satisfactory insurance is also required, including general liability, automobile, and workers’ compensation.

INTENT OF REQUEST FOR PROPOSALS

It is the intent of the Request for Proposal to generally set forth the minimum acceptable requirements for the proposal to be submitted herein.

TERM OF ENGAGEMENT

The County intends to contract for the services presented herein for a performance period of

Friday, July 24, 2026 to Monday, November 30, 2026 but may be extended for a term not to exceed three (3) years or thirty-six (36) months, based upon need. The County reserves the right to extend the term of the contract to complete pending projects or to cancel the contract at any time with 30 days’ written notice. The estimated implementation timeline is subject to change.

The contractor will be working with Summit County, but the project is subject to Summit County permitting and review. The County reserves the right to select one or more Contractors from submitted qualification proposals alone.

SCOPE OF WORK

Summit County Lands and Natural Resources is seeking a qualified contractor to rehabilitate the existing rail car bridge that crosses East Canyon Creek near Big Bear Hollow, along East Canyon Road for public recreational pedestrian access and occasional emergency egress. Key elements of the rehabilitation include the following items and others as listed on the construction documents, Exhibit B. Items that must be addressed by the contractor in the proposal include but are not limited to railing upgrades, bridge deck replacement, bearing seat upgrades, abutment upgrades, welding of railings and gates, vehicle approach modifications, abutment protection and installation of associated signage, and description of recommended ongoing maintenance schedule, and anticipated/warrantied lifespan of end product. The bridge is intended for future public pedestrian access to the nearby trails and amenities in the area. Creating an access route for occasional Type 3 Engine wildland fire trucks is also a key objective for the bridge in the case of an emergency. The design as shown in the construction documents, Exhibit B, prepared by Ensign Engineering (Project No. 14503A) accomplishes these objectives and rehabilitates the bridge.

Period of Performance

Construction is anticipated to commence following contract initiation on Friday, July 24, 2026 and must be substantially complete by Monday, November 30, 2026. The Contractor shall coordinate with the County’s Project Manager to schedule work.

910 Ranch Bridge Rehabilitation

Place of Performance

The project site (40.789978, -111.596835) is located at the existing rail car bridge crossing East Canyon Creek along East Canyon Road, near Big Bear Hollow, in unincorporated Summit County, Utah.

Key Contacts

All communication shall go through Summit County PM

Summit County Contact & Project Manager (PM)

Name: Rachael Brard Title: Summit County Lands and Natural Resources Program and Project Manager Phone: 435-333-1523 Email: rbrard@summitcountyutah.gov

Summit County Contact

Name: Jess Kirby Title: Summit County Lands and Natural Resources Director Email: jkirby@summitcountyutah.gov

FORMAT OF PROPOSAL

The 910 Ranch Bridge Rehabilitation deliverables should be clearly presented and easy to understand and should include maps, images, and geographic information system (GIS) files as needed.

The County reserves the right to cancel award of this contract at any time before execution of the contract by both parties if cancellation is deemed to be in the County’s best interest. In no event shall Summit County have any liability for the cancellation of the award. The contractor assumes the sole responsibility for all expenses connected with the preparation of this proposal.

1) INTRODUCTION TO FIRM

a) Provide a brief introduction to the qualifications and background of your firm.

b) List the individual or organization’s name(s), project name “Proposal for 910 Ranch Bridge Rehabilitation” and contact information. Additional information may include a web address or social media links.

c) State the name of the person authorized to represent the consultant and sign any contract that may result. Include this person’s email address, mailing address, phone number, and signature.

mailto:rbrard@summitcountyutah.gov mailto:jkirby@summitcountyutah.gov

910 Ranch Bridge Rehabilitation

d) Include an introduction to the proposal including a summary of the consultant’s understanding of the scope of the project and overall approach to delivering the desired services.

2) PROJECT TEAM

a) Provide an organizational chart of all major participants of your firm’s proposed Project Team. Include resumes only of those principals, project manager, and other primary representatives who will be directly involved in the overall effort.

3) RELEVANT BRIDGE REHABILITATION/CONSTRUCTION EXPERIENCE

a) Provide a list of projects of the firm or individual’s relevant experience conducting and completing bridge rehabilitation and/or construction.

4) PROPOSED APPROACH

a) Include an introduction to the proposal including a summary of the consultant’s understanding of the scope of the project and overall approach to delivering the desired services.

b) Describe how your firm will approach the Scope of Work and how you would schedule the different phases of the project, including required review and permitting from applicable departments and agencies. Include a discussion on how you will ensure a final product/report that is customized and unique to Summit County rather than a boilerplate report copied from past projects.

c) Discuss how you will work with the County to ensure that the County’s needs and overall goals and objectives of the project are adequately met.

5) SCHEDULE

a) Describe the schedule for how your firm will complete all phases of the project from contract initiation to delivery and presentation of the final 910 Ranch Bridge Rehabilitation. Include proposed dates/timeline for monthly check-ins with Summit County Lands & Natural Resources staff.

6) REFERENCES

a) Provide name, telephone number, and project dates of at least two (2) references for whom your firm completed a bridge rehabilitation or construction project, to be contacted as to your performance on similar projects.

7) FEE PROPOSAL

a) Describe your firm’s proposed fee and fee schedule for completing all the phases of the Scope of Work.