1-2026.04.30.IFB 26-008.Exterior Paint.Riverside (Final).pdf

Invitation for Bids

Exterior Paint – Riverside Apartments

IFB # 26-008

Issued by:

Housing Authority of Salt Lake City

Publication Date:

April 30, 2026

Housing Authority of Salt Lake City | www.haslcutah.org 350 S. 400 E., Salt Lake City, Utah 84111

Paul Edwards | Acting Procurement and Contracts Manager | pedwards@haslcutah.org http://www.haslcutah.org/ mailto:pedwards@haslcutah.org

Housing Authority of Salt Lake City IFB #26-008 | Exterior Paint – Riverside Apartments Procurement and Contracts Page 2 of 13

TABLE OF CONTENTS

1. BID TIMELINE

2. PURPOSE

3. BACKGROUND

4. PROJECT OBJECTIVES

5. SCOPE OF WORK AND SPECIFICATIONS

6. CONTRACT CONDITIONS AND LENGTH

7. PROPRIETARY INFORMATION

8. ANTI-HARASSMENT/DISCRIMINATION

9. LICENSES, PERMITS, AND TAXES

10. TAX EXEMPTION

11. DISPUTES

12. INSURANCE REQUIREMENTS

13. RESPONSIBILITIES OF BIDDERS

14. SECTION 3 BUSINESS CONCERN

15. EVALUATION OF BIDS AND BASIS OF AWARD

16. LIQUIDATED DAMAGES

17. QUESTIONS AND BID SUBMISSION

ATTACHMENT A - SCOPE OF WORK AND SPECIFICATIONS

ATTACHMENT B – BID FORM

ATTACHMENT C – VENDOR/BIDDER INFORMATION

ATTACHMENT D - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

ATTACHMENT E - NON-COLLUSION AFFIDAVIT OF BIDDER

1. BID TIMELINE

2. PURPOSE

The Housing Authority of Salt Lake City (HASLC) is soliciting bids from qualified, experienced, licensed, and insured contractors (bidders) to provide exterior painting services at its Riverside

Apartments property located at 610 South 900 West in Salt Lake City. The IFB specifications are found in the attached Scope of Work and Specifications (Attachment A).

Bid Publication Date April 30, 2026

Questions Due May 8, 2026, by 5:00 pm MDT

Question Responses Due (From HASLC) May 13, 2026, by 5:00 pm MDT

Bid Submission Due Date Wednesday, May 20, 2026, by 5:00 pm

MDT

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3. BACKGROUND

HASLC is a public housing authority (PHA) and one of the largest providers of affordable housing in the State of Utah. It owns thirty-five affordable housing properties located throughout Salt Lake City.

It proudly serves over 12,000 people, including seniors, disabled individuals, veterans, and children.

This project is one of many recent projects by HASLC to modernize and improve the efficiency, sustainability, and curb appeal of its properties. HASLC values its advisors, contractors, and suppliers as partners in its mission to empower individuals and families in need to achieve an enriched quality of life by providing housing opportunities and resources throughout Salt Lake Valley.

4. PROJECT OBJECTIVES

• Provide complete exterior preparation and repainting of the main Riverside Apartments building.

• Provide minor exterior repairs necessary to support a proper and durable finish.

• Provide a complete exterior coating system appropriate for all included substrates.

• Provide safe, coordinated project execution and complete cleanup.

5. SCOPE OF WORK AND SPECIFICATIONS

The Scope of Work and Specifications are set forth in Attachment A.

6. CONTRACT CONDITIONS AND LENGTH

Please include a proposed timeline to complete the project, taking into account weather and potential labor and supply limitations.

7. PROPRIETARY INFORMATION

The bid and supporting documentation of each bidder will become public information. Proprietary information can be protected under limited circumstances, such as for client lists and non-public financial statements. Pricing and service elements are not considered proprietary. An entire bid may not be marked as proprietary. Bidders must clearly identify proprietary information they request to be protected in a cover letter or an executive summary of their bid and in the body of their bid.

8. ANTI-HARASSMENT/DISCRIMINATION

HASLC does not tolerate any form of harassment of its employees or residents. Harassment is defined as any unwelcome verbal, non-verbal, or physical conduct based on race, color, religion, sex

(including pregnancy and gender identity), national origin, age (40 or older), disability (mental or physical), genetic information, sexual orientation, or familial status. If harassment is reported and confirmed, it may be grounds for immediate termination of a contract regardless of other termination elements within the contract.

9. LICENSES, PERMITS, AND TAXES

The Bidder shall secure and pay for all federal, state, and local licenses and permits required for the performance of the work and/or services provided for herein. HASLC will cooperate with the successful bidder in obtaining all licenses and permits and will execute such documents as shall be necessary or appropriate for such purposes. The successful bidder shall pay for all taxes and assessments attributable to the performance of the contract work and/or services provided herein including but not limited to sales taxes, excise taxes, payroll taxes, and federal, state, and local income taxes.

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10. TAX EXEMPTION

HASLC is exempt from Utah sales, use, tourism, and motor vehicle rental tax for direct purchases of materials and supplies. A copy of the Utah State Tax Exemption Certificate will be issued upon request. HASLC’s federal identification number is 87-0453171.

11. DISPUTES

In the event of any doubt or difference of opinion regarding the work sought under this IFB, or the interpretation of the provisions of the IFB, the dispute process outlined in HASLC’s Procurement

Policy shall apply.

12. INSURANCE REQUIREMENTS

Commercial General Liability (Bodily Injury and Property Damage):

$1,000,000; combined single limit bodily and property damage liability per occurrence and

$3,000,000 in the aggregate with HASLC listed as an additional insured; and

Comprehensive Automobile Liability:

$1,000,000; combined single limit bodily and property damage liability per occurrence and aggregate; HASLC Additional Insured; and

Workers’ Compensation:

statutory limits; and

All policies, except Workers’ Compensation, shall include endorsements naming HASLC as an additional insured with respect to liabilities arising out of the performance of services under the contract.

Failure to maintain and/or failure to provide proof of insurance is grounds for immediate termination of the contract. In addition, the successful bidder shall be liable for all re-procurement costs and any other remedies under the law.

13. RESPONSIBILITIES OF BIDDERS

The bidder awarded a contract shall comply with all applicable federal, state, and local laws and regulations.

Each bidder is solely responsible for all costs borne and associated with the preparation and submission of a bid pursuant to this IFB and shall not be reimbursed by HASLC. Said costs may include (but are not limited to) labor, travel, materials, licenses, administrative expenses, and personal charges.

It is the responsibility of each bidder before submitting a bid to: a. Examine, study, and be familiar with complete IFB and referenced documents; b. Visit the HASLC sites and become familiar with local and site conditions, if necessary; c. Promptly give HASLC written notice of all conflicts, errors, ambiguities, or discrepancies that the bidder discovers in the Bid or its related documents.

14. SECTION 3 BUSINESS CONCERN

Section 3 of the Housing and Urban Development Act of 1968, as amended, requires that recipients of HUD funds, to the greatest extent possible, provide job training, employment, and contract opportunities for low or very low-income residents in connection with projects and activities in their neighborhoods. The selected bidder is expected to comply with Section 3. 24 CFR Part 75 https://www.hud.gov/section3 https://www.hud.gov/section3

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15. EVALUATION OF BIDS AND BASIS OF AWARD

Bids received in response to this IFB will be evaluated to determine whether each bid is responsive to the requirements of the IFB, whether the bidder is responsible, and the lowest total bid price for the work solicited, taking into account the Base Bid and any accepted alternates. Award, if made, will be made to the lowest responsive and responsible bidder.

A responsive bid is one that conforms in all material respects to the requirements of this IFB, including required pricing, forms, certifications, acknowledgments, and other required submittals.

HASLC may waive minor informalities or irregularities when doing so is in its best interest and consistent with applicable law. Before award, HASLC may investigate the apparent low bidder to determine responsibility, including the bidder’s financial resources, experience, personnel, equipment, technical skill, integrity, performance record, and ability to comply with the required schedule.

HASLC further reserves the right to reject any bid, reject any or all bids, waive minor informalities or irregularities, and cancel this IFB when determined to be in its best interest. If only one responsive bid is received, award need not be made unless HASLC determines that the bid price is fair and reasonable and that re-solicitation is not likely to produce additional competition or would be untimely. Issuance of this IFB does not obligate HASLC to make an award or to pay any costs incurred by a bidder in preparing or submitting a bid.

16. LIQUIDATED DAMAGES

If the successful bidder fails to achieve Substantial Completion within the time required by the contract, the Contractor shall pay HASLC liquidated damages in the amount of One Hundred Dollars

($100.00) per calendar day for each day of unexcused delay until Substantial Completion is achieved.

For purposes of this Section, Substantial Completion means the point at which the work is sufficiently complete, even if minor punch-list items remain. The required completion date shall be the date established in the written contract, including any project schedule accepted by HASLC as part of the contract documents. Any extension of time must be approved in a written change order or written contract amendment executed by HASLC.

The parties acknowledge that delayed completion will cause damages that are difficult to calculate precisely, including operational disruption, administrative costs, and impacts on residents. The liquidated damages stated above are therefore agreed to be a reasonable estimate of anticipated damages and are not a penalty.

Assessment of liquidated damages does not waive any other rights or remedies available to HASLC under the contract or applicable law, except to the extent such recovery would duplicate the liquidated damages.

17. QUESTIONS AND BID SUBMISSION

Questions regarding this IFB and bid submissions shall be submitted by the deadlines set forth in the

Bid Timeline. Bids and questions received after the applicable deadline may be rejected as late.

Responses to material questions and any addenda will be issued by HASLC in writing.

Please email all questions and bids to pedwards@haslcutah.org or submit them through the Utah

Public Procurement portal at https://utah.bonfirehub.com by the applicable deadline stated in the Bid

Timeline.

mailto:pedwards@haslcutah.org https://utah.bonfirehub.com/

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ATTACHMENT A - SCOPE OF WORK AND SPECIFICATIONS

Riverside Apartments Exterior Paint

The Contractor shall furnish all labor, supervision, materials, tools, equipment, lifts, scaffolding, boom lifts, transportation, surface preparation, repairs, protection, cleanup, and incidentals necessary to prepare and repaint the exterior of the main apartment building at Riverside Apartments.

1. Areas Included

The work shall include all previously painted exterior surfaces of the main apartment building, including:

• Stucco siding and exterior wall surfaces

• Architectural bands, pop-outs, belly bands, and similar trim features

• Roof edge metal, fascia, and flashing

• Metal balconies, including balcony railings, support posts, underside framing, and other painted balcony metal components

• Balcony privacy walls

• Exterior side of main entry doors

• Balcony doors and associated storm/security doors

• Garage door

• Black entrance railings and similar exterior metal railings

• Other previously painted exterior metal trim and appurtenances associated with the building

2. Surface Preparation

Before painting, the Contractor shall properly prepare all surfaces to receive coatings. Preparation shall include, at a minimum:

• Power washing or other appropriate cleaning of all surfaces to remove dirt, chalking, grease, mildew, loose paint, loose rust, and other contaminants

• Hand cleaning or hand washing where pressure washing is not appropriate

• Scraping and removal of peeling, flaking, or otherwise failed paint

• Sanding or abrading glossy surfaces and other areas as needed to promote adhesion

• Removal and replacement of failed or underperforming caulk and sealant

• Caulking of previously caulked areas and sealing of cracks, joints, and gaps in accordance with professional standards and manufacturer recommendations

• Spot priming, sealing, or full priming of surfaces as required by substrate condition and the coating manufacturer’s requirements

• Protection of adjacent surfaces and property not to be painted, including windows, glass, lights, walkways, concrete, landscaping, vehicles, and other nearby improvements

All surfaces shall be clean, sound, dry, and properly prepared before application of any primer or finish coat.

3. Repairs

The Contractor shall perform minor surface repairs necessary to complete the work in a proper and workmanlike manner, including:

• Minor stucco repairs and patching at cracks, chips, holes, and other damaged areas observed at the site

• Rust removal and treatment on metal surfaces

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• Minor metal repair to balcony assemblies, including repair of deteriorated areas at balcony railings and support members

• Minor welding repairs at balcony railing posts and similar metal connections, particularly where deterioration is present at the bottoms of posts or other exposed locations

Any major structural deterioration or substrate replacement beyond ordinary patching and minor metal repair shall be brought to the Owner’s attention for direction before proceeding.

4. Coating System

The Contractor shall provide and apply a complete, brand-neutral exterior coating system suitable for each substrate. Materials shall be premium-grade exterior products intended for long-term durability and exposure to weather.

At a minimum:

• Stucco and other non-metal exterior surfaces shall receive primer or sealer as required by manufacturer recommendations and substrate condition, followed by two finish coats

• Metal surfaces, including balconies, railings, doors, fascia, and flashing, shall receive rust-inhibitive primer or direct-to-metal primer as required, followed by two finish coats of a high-performance exterior metal coating

• Coatings shall be applied in sufficient thickness and coverage to provide a uniform appearance and to fully cover existing colors and approved color changes

All coatings shall be applied strictly in accordance with manufacturer instructions, including weather limitations, surface temperature requirements, drying times, and recoat intervals.

5. Colors

The final color schedule shall be determined by the Owner. The base scope shall assume a color scheme consisting of up to two body colors and one color for metal and door components, unless otherwise approved by the Owner in writing.

6. Access, Protection, and Coordination

The Contractor shall provide all access equipment necessary to complete the work, including lifts, scaffolding, swing stages, boom lifts, and related equipment.

The Contractor shall:

• Coordinate the work with the Owner to minimize disruption to residents, staff, and building operations

• Maintain a safe work site at all times

• Provide appropriate warning signs, barriers, and temporary protection in active work areas

• Protect all adjacent surfaces, fixtures, hardware, and factory-finished items from damage, overspray, splatter, and staining

• Remove and reinstall removable hardware, accessories, and similar items as necessary to complete the work properly

7. Workmanship

All work shall be performed by skilled personnel experienced in exterior painting and surface preparation.

Finished surfaces shall be uniform in appearance and free from runs, sags, holidays, excessive stipple, brush marks, lap marks, overspray, or other visible defects.

The Contractor shall ensure that all painted areas receive complete, even coverage and that the finished work complies with the coating manufacturer’s requirements and accepted industry standards.

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8. Cleanup and Closeout

The Contractor shall keep the premises clean and orderly throughout the project and shall remove rubbish, debris, discarded materials, masking, and equipment on a daily basis as work progresses.

At completion of the project, the Contractor shall:

• Remove all masking, coverings, and protection

• Clean any paint drips, splatter, or overspray from adjacent surfaces

• Leave the site in a clean, orderly, and acceptable condition

• Provide the Owner with product data, color information, and touch-up information for all coatings used on the project

9. General

This scope is intended to require a complete exterior preparation and repainting project for the main

Riverside Apartments building, including balcony metal repair and painting, so that all included exterior painted surfaces are properly repaired, prepared, coated, and left in a clean and finished condition.

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ATTACHMENT B – BID FORM

IFB #26-008 | Exterior Paint – Riverside Apartments

DO NOT MODIFY THIS FORM. Any material alteration to this form may result in rejection of the bid as non-responsive.

Bid Number: IFB #26-008 Bid Due Date:

Wednesday, May 20, 2026, by 5:00 pm MDT

Bid Name:

Exterior Paint - Riverside Apartments

Issued By: Housing Authority of Salt Lake City

Property: Riverside Apartments Bidder:

The undersigned bidder, having examined the Invitation for Bids, Attachment A - Scope of Work and Specifications, and the other bid documents, hereby proposes to furnish all labor, supervision, materials, tools, equipment, lifts, transportation, preparation, repairs, protection, cleanup, insurance, overhead, profit, and all other items necessary to perform the work required by this IFB for the prices set forth below.

Base Bid Pricing

Item Price

Base Bid - Complete exterior preparation and repainting of the main Riverside Apartments building, including cleaning, surface preparation, caulking, priming, minor stucco patching, rust removal and treatment, minor balcony and metal repairs, minor welding repairs, application of the complete coating system, protection of adjacent surfaces, access equipment, cleanup, and closeout documentation.

Alternate Pricing

Alternate Description Price

Alternate No. 1 Add/Deduct for additional color(s) beyond the base scope assumption

Alternate No. 2 Add/Deduct for upgraded coating system or manufacturer extended warranty, if accepted by Owner

Description / Term for Alternate No. 2 (if applicable):

Bid Clarifications / Assumptions / Exclusions

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Schedule Information

Estimated number of calendar days to complete the work:

Anticipated start date, if awarded:

Any schedule assumptions or constraints:

Bid Summary

Total Base Bid $

Total Base Bid plus/minus accepted alternates $

Business license / contractor license number included below Yes / No

Certification and Signature

The undersigned certifies that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same work, and is in all respects fair and without collusion or fraud. The undersigned further certifies that the bidder has carefully examined the bid documents, visited the site or otherwise become familiar with the project conditions, and submits this bid in full compliance with the requirements of this IFB.

Total Base Bid (Not to Exceed Sum of):

(Total Base Bid - Written in Words)

(Total Base Bid Written in Figures)

Signatures:

(Signature) (Date)

(Typed Name) (Title)

(Company Name) (Business License Number)

(Street Address) (Phone)

(City, State, Zip) (Email)

I/We also acknowledge receipt of the following Addenda, if any:

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ATTACHMENT C – VENDOR/BIDDER INFORMATION

Please complete the following form and include with your Bid.

(Form can be typed or handwritten and must have current W9 and business license attached.)

NAME of VENDOR:

DBA (if applicable):

PHYSICAL ADDRESS:

CONTACT PERSON for BILLING:

EMAIL of BILLING CONTACT:

PHONE NUMBER of BILLING CONTACT:

BILLING ADDRESS:

TAX IDENTIFICATION NUMBER (TIN):

CONTACT PERSON for ONSITE WORK:

ONSITE CONTACT PHONE NUMBER:

NOTES/COMMENTS:

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ATTACHMENT D - CERTIFICATION REGARDING DEBARMENT OR SUSPENSION

In compliance with contracts and grants agreements applicable under the U.S. Federal Awards Program, the following certification is required by all Bidders submitting a response to this IFB:

1. The Bidder certifies, to the best of its knowledge and belief, that neither the Bidder nor its principals are suspended, debarred, proposed for debarment, or declared ineligible for the award of contracts from the United States federal government procurement or non-procurement programs, or are listed in the List of Parties Excluded from Federal Procurement and Non-procurement Programs issued by the General Services Administration.

2. “Principals,” for the purposes of this certification, means officers, directors, owners, partners, and persons having primary management or supervisory responsibilities within a business entity (e.g., general manager, plant manager, head of a subsidiary, division, or business segment, and similar positions).

3. The Bidder shall provide immediate written notice to the HASLC Chief Finance Officer (CFO) if, at any time prior to award, the Bidder learns that this certification was erroneous when submitted or has become erroneous by reason of changes in circumstances.

4. This certification is a material representation of fact upon which reliance will be placed when making the award. If it is later determined that the Bidder rendered an erroneous certification, in addition to other remedies available to the HASLC, the HASLC Chief Finance Officer (CFO) may terminate the contract resulting from this solicitation for default.

5. Bidder affirms that it has no record of recent unsatisfactory performance with HASLC during the past twenty-four (24) months at a minimum.

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ATTACHMENT E - NON-COLLUSION AFFIDAVIT OF BIDDER

(HUD-5369-A)

___________________________________________________________________________ does hereby state:

(Name)

(1) She/He is the ______________________________________________________________________ of (Owner, partner, officer, or representative)

___________________________________________________________, hereinafter referred to as Bidder.

(Business name)

(2) She/He is fully knowledgeable of the preparation and contents of bidder’s bid which was submitted for specific work required in connection with a HASLC project titled: ________________________

_____________________________________________ and located at _______________________________.

(3) Said Bidder’s bid is genuine and is not a collusive or sham bid.

(4) Neither the Bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including myself, has in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other bidder, firm, or person to submit a collusive or sham bid in connection with such contract or to refrain from submitting a bid in connection with such contract, or has in any manner, directly or indirectly, sought by unlawful agreement or connivance with any other bidder, firm, or person to fix the price or prices in said Bidder's Bid, or to fix any overhead, profit, or cost element of the price or prices in said Bidder's Bid, or to secure through collusion, conspiracy, connivance, or unlawful agreement any advantage against HASLC, or any person interested in the Proposed Contract; and

(5) The price or prices quoted in the Bidder's Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including myself.