1-2026-010 Tree Removal Service RFP.pdf

THE CITY OF SCHERTZ, TEXAS

REQUEST FOR PROPOSALS (RFP)

for

Tree & Brush Removal Services

RFP # 2026-010

Sept 11, 2026

1400 SCHERTZ PARKWAY

SCHERTZ, TEXAS 78154

CITY OF SCHERTZ

REQUEST FOR PROPOSALS (“RFP”)

Tree & Brush Removal Services

RFP# 2026-010

Sealed proposals in response to this RFP will be received through the City’s e-procurement portal at https://schertz.bonfirehub.com/portal/?tab=openOpportunities until October 2, 2026, at 3:00PM. Submissions by other methods will not be accepted. All Proposals must be in the City of Schertz’s possession on or before the scheduled date and time (no late RFP will be accepted).

Proposals will be presented publicly through a virtual meeting which can be found in section 2.1.

Solicitation documents can be obtained from the City’s website above. You must register as a vendor through this portal to submit a bid or proposal. Any questions regarding this solicitation must be posted in the Q&A section on the City’s e-procurement portal. General questions about using the e-procurement portal or becoming a vendor may be directed to the City’s Purchasing Department at purchasing@schertz.com.

The City shall evaluate proposals based on the evaluation criteria set forth in the solicitation.

The City of Schertz reserves the right to refuse and reject any or all responses, waive any or all formalities or technicalities, accept the response or portions of the response determined to be the best value and most advantageous to the City, and hold the responses for a period of 90 days without acting. The City of Schertz reserves the right to accept responses from more than one firm determined to be the best option for the City. Respondents are required to hold their responses firm for the same period.

All questions must be submitted through the City’s e-procurement portal no later than September 25, 2026, at 5:00PM .

mailto:purchasing@schertz.com

TABLE OF CONTENTS

SECTION 1: OBJECTIVES, AND BACKGROUND

SECTION 2: NOTICE TO PROPOSERS

SECTION 3: SUBMISSION OF PROPOSAL

SECTION 4: GENERAL TERMS AND CONDITIONS

SECTION 5: SCOPE OF WORK

SECTION 6: EXECUTION OF OFFER

SECTION 7: PROPOSER’S STATEMENT OF QUALIFICATIONS

SECTION 8: PRICING AND DELIVERY SCHEDULE

REQUEST FOR PROPOSAL

SECTION 1

OBJECTIVES, AND BACKGROUND

1.1 Objectives of this Request for Proposal

The City of Schertz (“City”) is soliciting proposals in response to this Request for Proposal number 2026-010 (“RFP”) from contractors, hereafter referred to collectively as “Proposers,” to assist the City in providing tree and brush removal services. This RFP will consist of two distinct work locations and as such involve two separate bid packages.

Interested vendors may submit for one or both projects and the subsequent award of this project may go to one or more vendors depending upon the best value for the City.

1.2 Description of City

The City of Schertz, Texas, is a home rule city located northeast of San Antonio along the I-35 corridor. Schertz currently occupies a land area of 32.1 square miles and serves a population of approximately 48,000. The City of Schertz provides a full range of services, including fire protection, the construction and maintenance of streets, recreational facilities, cultural events, water and sewer services and EMS services. The City’s operational commitment is to provide reliable and excellent service to citizens at competitive prices and to guide responsible stewardship of City resources.

1.3 Project Background

The City of Schertz (“City”) is seeking competitive sealed proposals in response to this Request for Proposals (“RFP”) Number 2026-010 from vendors, to provide tree and brush removal services as outlined in the project scope of work.

1.4 Term of Agreement

The City expects the work under this agreement to be completed within 45 days of the vendor being provided the notice to proceed. Each project will be issued a notice to proceed independently of the other due to the timing of each project. even if the same vendor is awarded both contracts.

SECTION 2

NOTICE TO PROPOSERS

THE PROPOSER IS CAUTIONED TO READ THE INFORMATION CONTAINED IN

THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL

REQUIREMENTS AND QUESTIONS AS DIRECTED.

2.1 Submittal Deadline

Sealed proposals in response to this RFP will be received through the City’s e-procurement portal at https://schertz.bonfirehub.com/portal/?tab=openOpportunities until October 2, 2026, at 3:00PM. Submissions by other methods will not be accepted. All Proposals must be in the City of Schertz’s possession on or before the scheduled date and time (no late RFP will be accepted).

All submitted and sealed responses will be opened at the above-mentioned time and date.

Responders who wish to be present for the opening may come in person, or join the Zoom meeting at the below link:

BID OPENING TEAMS MEETING LINK

Solicitation documents can be obtained from the City’s website above. You must register as a vendor through this portal to submit a bid or proposal. Questions regarding this solicitation MUST be posted on the Q&A section of this proposal on the City’s e-procurement portal. General questions about using the e-procurement portal may be directed to the Purchasing Department at purchasing@schertz.com.

2.2 Inquiries and Interpretations

The City specifically requires that all questions regarding this RFP be submitted through the City’s e-procurement portal (Bonfire) at https://schertz.bonfirehub.com/portal/?tab=openOpportunities. All questions must be submitted no later than September 25, 2026, at 5:00PM. The City will have a reasonable amount of time to respond to questions or concerns. It is the City’s intent to respond to all appropriate questions and concerns; however, The City reserves the right to decline to respond to any question or concern. Only City responses that are made by formal written Addenda will be binding on the City. Any verbal responses, written interpretations or clarifications other than Addenda to this RFP will be without legal effect. All Addenda issued by City prior to the Submittal Deadline will be and are hereby incorporated as a part of this RFP for all purposes.

https://schertz.bonfirehub.com/portal/?tab=openOpportunities https://teams.microsoft.com/meet/263406584982452?p=GlIiBbeADIOCyI2A3H mailto:purchasing@schertz.com https://schertz.bonfirehub.com/portal/?tab=openOpportunities

2.3 Pre-Submittal Meeting

An optional pre-submittal meeting will be held for this meeting virtually to discuss the plans, scope of work, and locations in further detail via Microsoft Teams. This meeting will be held on 22 September 2026 at 10:00AM. The link for this meeting is as follows:

PRE-SUBMITTAL MEETING LINK

This meeting is not mandatory and attendance or lack of will not preclude any vendor from submitting a proposal or effect the evaluation of a submitted proposal. However, the information discussed in this meeting may assist in providing a more concise proposal and accurate cost estimate, so attendance is encouraged.

2.4 Public Information

City considers all information, documentation and other materials submitted in response to this RFP to be of a non-confidential and non-proprietary nature and shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq) after the award of an Agreement.

The proposer is hereby notified that the City strictly adheres to all statutes, court decisions and the opinions of the Texas Attorney General with respect to disclosure of public information.

2.5 Criteria for Selection

The successful Proposer(s), if any, selected by The City in accordance with the requirements and specifications set forth in this RFP will be the Proposer that submits a proposal in response to this RFP on or before the Submittal Deadline that is the most advantageous to The City. The successful Proposer is referred to as the “Contractor.”

Proposer is encouraged to propose terms and conditions offering the maximum benefit to The City in terms of (1) services to the City, (2) total overall cost to the City, and (3) project management expertise. Proposers should describe all applicable discounts that may be available to The City in a contract for the Services.

An evaluation team from The City will evaluate proposals. The evaluation of proposals and the selection of Contractor will be based on the information provided by Proposer in its proposal. The City may consider additional information if The City deems such information relevant.

The City reserves the right to accept proposals from multiple vendors in part or as a whole, as such proposals shall be submitted for each project bid package outlined in this RFP independent of the other. Should the vendor wish to submit for both projects and wish to offer a different rate depending on whether they win both projects they should submit a separate cost proposal indicating the price for one and/or both projects separately.

The City is not obligated to select the Proposer offering the most attractive economic terms if that Proposer is not the most advantageous to the City overall, as determined by the City.

https://teams.microsoft.com/meet/226050207396641?p=BpnJpZmuIiWgkeihHZ

By submitting a proposal, Proposer acknowledges (1) Proposer's acceptance of [a] the Proposal Evaluation Process, [b] the Criteria for Selection, [c] the Scope of Work (ref.

Section 5), [d] the terms and conditions (ref. Section 4), and [e] all other requirements and specifications set forth in this RFP; and (2) Proposer's recognition that some subjective judgments must be made by the City during this RFP process.

The criteria to be considered by The City in evaluating proposals and selecting Contractor, will be those factors listed below with their relative weightings:

2.5.1 Proposer’s Qualifications, Abilities, and Reputation: (30%)

2.5.1.1 Proposer’s demonstrated competence and experience in providing the requested services, including the quality of Proposer’s references from past and present clients.

2.5.1.2 The qualifications, education, and experience of the team members proposed by Proposer to conduct and supervise its services for the City.

2.5.1.3 Proposer’s past relationship with City of Schertz, and Proposer’s experience performing the requested services for entities similar in nature.

2.5.1.4 Proposer’s ability to perform the required services within the time periods projected, based on Proposer’s demonstrated capabilities, staffing, financial stability, and creative resources.

2.5.1.5 Proposer’s demonstrated awareness of the present environments and likely future developments related to the requested services.

2.5.2 Quality of Proposed Services/System: (30%)

2.5.2.1 The overall demonstrated quality of Proposers’ goods and/or services in accordance with the Scope of Work described in Section 5.

2.5.2.2 Quality Assurance Plan

2.5.3 Cost: (30%)

The cost to City required to secure Proposer’s proposed Services, including any long-term costs.

2.5.4 Responsiveness of Proposal : (10%)

The extent to which Proposer’s response relates to the specific environment, requirements, and needs of City; the quality and level of substantive detail and clarity of content provided in Proposer’s response.

2.5.5 Threshold Criteria Not Scored:

2.5.5.1 Ability of City to comply with laws regarding Historically Underutilized Businesses; and

2.5.5.2 Ability of City to comply with laws regarding purchases from persons with disabilities.

2.5.6 Supplemental Consideration. As a supplement to the above-described criteria, City may consider any additional information and documentation submitted by a Proposer if City deems such information to be relevant, and to serve the best interests of, and provide the best value to, City.

2.6 Key Events Schedule

Issuance of RFP

Pre-submittal Meeting

Deadline for Questions/Concerns

Submittal Deadline & Bid Open

September 11, 2026 at 12:00PM Central

September 22, 2026, at 10:00AM Central

September 25, 2026, at 5:00PM Central

October 2, 2026, at 3:00PM Central

SECTION 3

SUBMISSION OF PROPOSAL

3.1 Proposals must be submitted through the City of Schertz e-procurement portal (Bonfire) at https://schertz.bonfirehub.com/portal/?tab=openOpportunities. You must register as a vendor through this portal to submit a proposal. Submissions by other methods will not be accepted. Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.

Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the Bonfire Portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

The City Request that the Execution of Offer and any/all signed Addendums be submitted as separate files with the proposal. Failure to include a signed Execution of Offer and any/all Addendums associated with the proposal WILL result in the proposal being rejected. A wet or digital signature will suffice.

3.2 Preparation and Submittal Instructions

The response to this RFP shall be submitted in the manner described in this Section.

Failure to submit the Proposal in the manner specified may result in a premature opening of, post-opening of, or failure to open and consider that proposal and may be cause for elimination of that Respondent from consideration for award.

3.2.1 Overview of Proposed System / Scope of Services

This section of the proposal should include a general discussion of the proposer’s overall understanding of the project, the scope of work, as defined in Section 5, and the proposed solution

3.2.2 Execution of Offer

The Proposer must complete, sign and return the attached Execution of Offer (ref.

Section 6) as part of its proposal. The Execution of Offer must be signed by a representative of Proposer duly authorized to bind the Proposer to its proposal. Any proposal received without a completed and signed Execution of Offer may be rejected by the City, in its sole discretion.

3.2.3 Proposers Qualifications Questionnaire

Respondent shall provide responses to all questions identified in the questionnaire in Section 7.

3.2.4 Cost Proposal

https://schertz.bonfirehub.com/portal/?tab=openOpportunities

Proposer must complete and return the Cost Proposal (ref. Section 8 of this RFP), as part of its proposal. In the Cost Proposal, the Proposer should describe in detail

(a) the total fees for the entire scope of the Services; and (b) the method by which the fees are calculated. The fees must be inclusive of all associated costs for delivery, labor, insurance, taxes, overhead, and profit.

The City will not recognize or accept any charges or fees to perform the Services that are not specifically stated in the Cost Proposal

In the Cost Proposal, Proposer should describe each significant phase in the process of providing the Services to The City, and the period within which Proposer proposes to be able to complete each such phase.

This is a two-project proposal. An award of one project does not guarantee the award of the other, as such each cost proposal shall be submitted independent of the other and will not be contingent upon the award of both projects to the same vendor. If vendors wish to provide a secondary cost proposal based on the potential award of both projects, they may provide that separately and clearly labeled as such.

3.2.4 Addenda and Modifications

Any changes, additions, or clarifications to the RFP are made by amendments (addenda) and will be posted on the e-procurement portal. Any respondent in doubt as to the true meaning of any part of the RFP or other documents may request an interpretation from the Purchasing Department. At the request of the respondent, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing Department. ALL addenda will be attached to the original RFP in the Public Purchase file and will become part of the RFP package having the same binding effect as provisions of the original RFP.

It shall be the respondent(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, respondents are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their Submittal. Respondent(s) signature on Addenda shall be interpreted as the respondent’s recognition and compliance to official changes as outlined by the City of Schertz and as such are made part of the original RFP documents.

Failure of any respondent to receive any such addendum or interpretation shall not relieve such Respondent from its terms and requirements. No verbal explanations or interpretations will be binding. The City does not assume responsibility for the receipt of any addendum sent to respondents

3.2.5 Sample Documents

IF APPLICABLE, Proposers should include sample copies of the documents and/or reports outlined in the scope of work. Although they are sample forms, the documents must contain all material terms so that the City can fairly evaluate the proposer’s forms.

3.2.6 Additional Information

1. Certificate of Insurance showing Contractor is Insured

2. Copy of Completed Form 1295

3. Supplementary Information (if necessary)

4. Other supporting materials and work portfolio which demonstrates the firm’s work quality.

3.3 Proposal Validity Period

Each proposal must state that it will remain valid for City’s acceptance for a minimum of ninety days (90) days after the Submittal Deadline, to allow time for evaluation, selection, and any unforeseen delays.

SECTION 4

GENERAL TERMS AND CONDITIONS

4. Should the City enter into an agreement as the result of this RFP, Contractor will be required to agree to the terms and conditions set forth in the City of Schertz Texas Purchase Order Terms and Conditions (found here) in addition to the following terms and conditions:

(A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this

Agreement, or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld.

Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor.

(B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker’s compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations.

When required, the Contractor shall furnish the City with satisfactory proof of compliance.

(C) Non-Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement.

(D) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be http://schertz.com/DocumentCenter/View/568/Purchase-Order-Terms--Conditions-PDF entitled to avail itself of the provisions for the extension of performance contained in this subsection.

(E) Non-Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2270.002; or

(ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement.

Relevant definitions from the bill:

"Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit.

"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

(F) Non-Boycott of Energy. Pursuant to Texas Senate Bill 13 (2021), Contractor certifies that either (i) it does not boycott Israel and will not boycott energy companies; and (2) will not boycott energy companies during the term of the contract resulting from this solicitation.

Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement.

(G) Non-Boycott of Firearm Entity. Pursuant to Texas Senate Bill 19 (2021), Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

(H) Access to Premises. Authorized representatives of the Contractor will be allowed access to the facilities on City premises at reasonable times to fulfil the obligations of the Contractor regarding such facilities. The contractor shall adhere to all City rules, regulations, and guidelines while on City property. It is expressly understood that the City may limit or restrict the right of access herein granted in any manner considered necessary (e.g., national security, public safety).

(I) Indemnification. CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF

SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES,

OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND

REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF

ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER

CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR

STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND

WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE

CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH

REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE

WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR – EXPRESSLY INCLUDING

THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE

UNITED STATES.

(J) Dispute Resolution. In accordance with the provisions of Subchapter I, Chapter 271, TEX.

LOCAL GOV’T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, to resolve the dispute.

(K) Disclosure of Business Relationships/Affiliations; Conflict of Interest Questionnaire

The contractor represents that it is following the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code.

Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on-line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application.

Please visit the State of Texas Ethics Commission website, https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and https://www.ethics.state.tx.us/tec/1295-Info.htm for more information.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT

YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL

RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176

IS A CLASS C MISDEMEANOR.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/tec/1295-Info.htm

SECTION 5

SCOPE OF WORK

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below.

5.2 Project Scope

The City of Schertz, TX is seeking qualified proposers to provide tree and brush removal services for two locations which are defined as Project 1 and Project 2 as further outlined below. Details of scope of work for each project are further laid out in Exhibit A and Exhibit B

Project 1: Cibolo Creek Tree Removal - provide tree and brush removal services within the Cibolo Creek area near Aviation Boulevard in Schertz, TX. The purpose of this project is to remove hazardous, invasive, and non-significant trees and brush that pose risks to public safety, property, and the ecological stability of the creek corridor.

Project 2: UPRR Corridor Tree Removal - provide tree and brush removal services along the Union Pacific Railroad corridor (Glidden Subdivision) between Mile Post 191.5 and Mile Post 193.2, adjacent to FM78. The work area is generally located between Cibolo Creek and Dietz Creek along FM78.

5.3 Awarding

The City of Schertz anticipates awarding this contract to one or more vendors depending upon the ability of the vendors to meet the timeline requirements and complete the work to standard and presents the overall best value for the City as determined by the City.

5.4 Project Specifications

Detailed Scopes of Work for each project are presented in Project 1 & Project 2. Each project has its own unique scope of work. Vendors are invited to submit proposals for one or both projects.

Project 1 Scope of Work includes pages 21-25

Project 2 Scope of Work includes pages 26- 43

SECTION 6

EXECUTION OF OFFER

Proposal of: ___________________________________ (Proposer Company Name)

To: The City of Schertz

RFP Title: Tree and Brush Removal Services

RFP#: 2026-010

This Proposal shall remain in effect for the Proposal Validity Period (ref Section 3.3) and shall be exclusive of federal excise and state and local sales tax (exempt).

The person signing this Response on behalf of the Offeror represents to Owner that:

(1) The information provided herein is true, complete and accurate to the best of the knowledge and belief of the undersigned; and

(2) He/she has full authority to execute this Response on behalf of Offerors.

(3) Offeror has received the Addenda to this RFP, specifically, Addenda numbered

Executed this day of , .

Entity Name Signature

Street & Mailing Address Print Name of Signatory

City, State, and Zip Title of Signatory

Telephone Number Fax Number

Email Address Mobile Number

SECTION 7

PROPOSER’S STATEMENT OF QUALIFICATION

Proposals must include responses to the questions contained in this section. The proposer should reference the item number and repeat the question in its response. In cases where a question does not apply or if unable to respond, the Proposer should refer to the item number, repeat the question, and indicate N/A (Not Applicable) or N/R (No Response), as appropriate. The proposer will explain the reason when responding N/A or N/R.

7.1 Proposer Profile

7.1.1 Number of years in Business:

State of incorporation:

Number of Employees:

Annual Revenues Volume:

Name of Parent Corporation, if any ______________________________

7.1.2 State whether Proposer will provide a copy of its financial statements for the past two (2) years, if requested by the City.

7.1.3 Proposer will provide a financial rating of the Proposer entity and any related documentation (such as a Dunn and Bradstreet analysis) that indicates the financial stability of Proposer.

7.1.4 Is Proposer currently for sale or involved in any transaction to expand or to become acquired by another business entity? If yes, the Proposer will explain the expected impact, both in organizational and directional terms.

7.1.5 Proposer will provide any details of all past or pending litigation or claims filed against Proposer that would affect its performance under the Agreement with City (if any).

7.1.6 Is Proposer currently in default on any loan agreement or financing agreement with any bank, financial institution, or other entity? If yes, the Proposer will specify the pertinent date(s), details, circumstances, and describe the current prospects for resolution.

7.1.7 Proposer will provide a customer reference list of no less than three (3) organizations with which Proposer currently has contracts and/or to which Proposer has previously provided services (within the past five (5) years) of a type and scope like those required by City’s RFP. Proposer will include in its customer reference list the customer’s company name, contact person, telephone number, project description, length of business relationship, and background of services provided by Proposer.

7.1.8 Does any relationship exist (whether by family kinship, business association, capital funding agreement, or any other such relationship) between the Proposer and any employee of the City? If yes, the Proposer will explain.

7.2 Approach to Project Services

7.2.1 Proposer will provide a statement of the Proposer’s service approach and will describe any unique benefits to the City from doing business with Proposer. The proposer will briefly describe its approach for each of the required services identified in Section 5, Scope of Work of this RFP.

7.2.2 Proposer will provide an estimate of the earliest starting date for services following execution of the Agreement.

7.2.3 Proposer will submit a work plan with key dates and milestones. The work plan should include:

7.2.3.1 Identification of tasks to be performed.

7.2.3.2 Time frames to perform the identified tasks.

7.2.3.3 Project management methodology.

7.2.3.4 Project roles and responsibilities.

7.2.3.5 Project change control procedure; and

7.2.3.4 Implementation strategy.

7.2.4 Proposer will describe the types of reports or other written documents Proposer will provide (if any) and the frequency of reporting, if more frequent than required in the RFP. The proposer will include samples of reports and documents if appropriate.

7.3 Miscellaneous

7.3.1 Proposer will provide a list of any additional services or benefits not otherwise identified in this RFP that Proposer would propose to provide to the City.

7.3.2 Proposer will provide details describing any unique or special services or benefits offered or advantages to be gained by the City from doing business with Proposer. Additional services or benefits must be directly related to the goods and services solicited under this RFP.

SECTION 8

COST PROPOSAL

Proposal of: ___________________________________ (Proposer Company Name)

To: The City of Schertz

RFP Title: Tree and Brush Removal Services

RFP#: 2026-010

Having carefully examined all the specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the services required pursuant to the above-referenced Request for Proposal upon the terms quoted below.

8.1 Pricing for Services

The proposer should describe in detail (a) the total fees for the entire scope of the Services;

and (b) the method by which the fees are calculated. The fees must be inclusive of all associated costs for delivery, labor, insurance, taxes, overhead, and profit.

The City will not recognize or accept any charges or fees to perform the Services that are not specifically stated in this Cost Proposal

In this Cost Proposal, Proposer should submit a cost proposal that is independent for each project they wish to submit a proposal for. If Proposer wishes to submit an alternate cost proposal contingent upon the award of both projects, they may do so. Please ensure the alternate proposal is clearly labeled to indicate that pricing reflected within is available if both projects are awarded to the Proposer. Proposer is still required to submit the primary and independent cost proposals which will be honored should the City elect to award the projects separately.

8. 2 Cost Proposal

Proposer shall list total Project cost below, inclusive of all associated cost, to include but not limited to; labor, equipment fees, debris removal, etc.,. Proposer shall provide an itemized quote detailing how the total cost was calculated. If Proposer elects to offer a different rate contingent upon the award of both projects please indicate below and attach the seperate cost proposal in similar manner. Ensure the alternate proposal is clearly labeled as being an alternate proposal dependent upon the award of both projects.

Project 1: Cibolo Creek Total Project Cost: ___________________

Project 2: Mile Post 191.5 – 193.2 /FM78 Total Project Cost: ________________

Alternate Proposal for dual project Pricing Included: _______ YES _______NO

8.3 Payment Terms

The City will be under no obligation to purchase a vehicle from an awarded vendor that exceeds 30 days from the delivery timeline. If the delivery timeline is expected to be delayed the vendor is responsible for notifying the City in writing within 3 business days of the discovery of the delay and providing the new anticipated delivery date. The City will respond within 3 business days as to whether the new delivery timeline is acceptable or that the purchase is considered voided.

City’s standard payment terms for services are “Net 30 days.” Should the contractor desire an exception to those terms, Contractor shall define the requested terms to included, but not limited to, milestone pricing, etc.

Project 1 Cibolo Creek Tree Removal

Scope of Work

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below.

5.2 Project Scope

The City of Schertz, TX is seeking qualified proposers to provide tree and brush removal services within the Cibolo Creek area near Aviation Boulevard in Schertz, TX. The purpose of this project is to remove hazardous, invasive, and non-significant trees and brush that pose risks to public safety, property, and the ecological stability of the creek corridor. The selected contractor shall perform all work in accordance with the specifications, quantities, and site limits set forth in this solicitation and the accompanying project exhibit.

The designated work area is depicted in the project location exhibit titled "Cibolo Creek Tree Removal Project," which illustrates the approximate work limits outlined in red.

Proposers shall review this exhibit in detail, as it defines the physical boundaries and surrounding context of the project, including adjacent roadways, parcel boundaries, and drainage and stormwater infrastructure.

This work needs to be completed within 45 days of the notice to proceed which will be provided by the City. Each project will independently issue a notice to proceed based on the timeline for the projects. If both projects are awarded to a single vendor there will still be two separate notices to proceed issued, and no work is to begin until the notice to proceed is provided. The City will facilitate right-of-way entry from TxDOT for access under FM 78 in the state right-of-way.

5.3 Scope of Work

1.Leaning and Unstable Trees Remove all trees exhibiting a forty-five (45) degree or greater lean and/or any trees with a compromised or unstable root-ball that presents a risk of failure.

2.Invasive and Nuisance Species Remove invasive and nuisance tree and brush species within the work area, including but not limited to Chinaberry and Ligustrum.

3.Non-Significant Trees Remove trees with trunk diameters measuring less than eight (8) inches at four and one-half (4.5) feet above ground level, as these are not considered significant trees for the purposes of this project.

4. Dead Trees.

Remove dead trees that are deemed to pose any risk or potential to fall and impact people or property within or adjacent to the work area.

5. Root-Ball Retention and Erosion Control

Retain the root balls of removed trees where it is possible to minimize soil destabilization that may contribute to erosion within the creek corridor. Where a root ball has been completely pulled up and exposed and provides no benefit to the creek, it may be removed.

6. Debris Removal and Site Cleanup

The contractor shall be responsible for the proper handling, hauling, and lawful disposal of all removed trees, brushes, limbs, cuttings, root balls, and associated debris generated by the work. The work area shall be left clean and free of debris upon completion, with all removal performed in a manner that minimizes disturbance to the surrounding creek environment and remaining vegetation.

5.4 Work Locations and Limits

The project is located within the Cibolo Creek corridor near Aviation Boulevard, with a portion of access occurring beneath FM 78 within the state right-of-way. The City of Schertz, TX will facilitate right-of-way entry for access under FM 78 in the state right-of-way.

All work shall be confined to the approximate work limits identified in red on the project location exhibit unless otherwise authorized in writing by the City of Schertz, TX.

The contractor is solely responsible for performing work only within the designated limits. Any work performed outside of the authorized boundaries without prior written approval shall be corrected and/or restored at the contractor's sole expense.

Proposers are strongly encouraged to visit and inspect the site prior to submitting a proposal to verify existing site conditions, access constraints, terrain, vegetation density, and any factors that may affect the performance of the work..

5.5 Site Protection and Coordination Requirements

Protect all existing utilities, drainage features, stormwater infrastructure, culverts, manholes, inlets, gravity mains, storm casings, open drains, discharge points, and detention areas identified on the project exhibit or discovered during the work.

Protect adjacent parcels, roadways, structures, and properties from damage resulting from removal operations, equipment access, or debris.

Prevent and control erosion and sedimentation within the Cibolo Creek corridor throughout the performance of the work, consistent with the erosion mitigation with the intent of the root-ball retention requirements.

Coordinate all work activities, access, and scheduling with the City of Schertz, TX Public Works Department as needed prior to and during performance of the work.

Repair or restore, at the contractor's sole expense, any utilities, infrastructure, roadways, drainage features, or adjacent property damaged because of the contractor's operations.

5.6 Contractor Responsibilities

Furnish all supervision, labor, equipment, and materials necessary to complete the work in a safe and workmanlike manner.

Comply with all applicable safety requirements and maintain safe conditions for workers, the public, and adjacent property throughout the project.

Provide qualified personnel experienced in tree and brush removal operations, including work within sensitive creek and drainage corridors.

Verify site conditions and access constraints in advance and plan operations to accommodate the limited access beneath FM 78 within the state right-of-way and other identified access limitations.

Perform all work strictly within the designated work limits and in accordance with the requirements of this solicitation and the project location exhibit.

Cibolo Creek Tree Removal Project

Microsoft, Vantor

Storm Detention Areas

Storm Casings

Storm Open Drains

Storm Gravity Mains

Storm Culverts

Concrete

Metal

Synthetic

Other

Storm Structures

Storm Fittings

Bend

Cap

Expansion Joint

Reducer

Tee

Other

Storm Manholes

Storm Discharge Points

Standard Outlet

Outfall

Overflow

Other

Storm Inlets

Curb Inlet

Catchbasin

Sidewalk Box

Street Inlet

Combination Inlet

Recessed Inlet

Sawtooth Curb

Other

Parcel Polygons

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Schertz Public Works

Microsoft, Vantor | City of Schertz - GIS | larry.busch PolyLine

Schertz City Lim its

Cibolo Creek

Guadalupe County

Bexar County

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Schertz Municipal Boundary

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County Boundaries

0 150 30075 Feet µ

Project 2 UPRR Corridor Mile Post 191.5-193.2 Tree Removal

Scope of Work

5.1 General

The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by Proposer as part of its proposal, are set forth below.

5.2 Project Scope

The City of Schertz, TX is seeking proposals from qualified and experienced contractors to provide tree and brush removal services along the Union Pacific Railroad corridor (Glidden Subdivision) between Mile Post 191.5 and Mile Post 193.2, adjacent to FM78.

The work area is generally located between Cibolo Creek and Dietz Creek along FM78.

The purpose of this project is to remove trees and brush within the designated railroad right-of-way to facilitate ongoing maintenance and mowing operations and to reduce vegetation-related hazards along the corridor.

Exhibits depicting the project area, including geographic information system maps for Mile Post 191.5 to 192.5 and Mile Post 192.5 to 193.2, are attached to this solicitation for bidder reference and site orientation. Proposers are encouraged to review these exhibits carefully to understand the project limits, parcel boundaries, and designated work and no-work zones.

Each project will independently issue a notice to proceed based on the timeline for the projects. If both projects are awarded to a single vendor there will still be two separate notices to proceed issued, and no work is to begin until the notice to proceed is provided.

The City will facilitate right-of-way entry from TxDOT for access under FM 78 in the state right-of-way.

5.3 Scope of Work

1. Leaning and Unstable Trees

Remove all trees exhibiting a forty-five (45) degree or greater lean and/or any trees with a compromised or unstable root-ball that presents a risk of failure.

2. Remove to ground level

Remove all trees to ground level, no excavation of stumps in the work areas permitted.

3. Debris Removal and Site Cleanup

The contractor shall be responsible for the proper handling, hauling, and lawful disposal of all removed trees, brushes, limbs, cuttings, root balls, and associated debris generated by the work. The work area shall be left clean and free of debris upon completion, with all removal performed in a manner that minimizes disturbance to the surrounding creek environment and remaining vegetation.

5.4 Work Locations and Limits

The removal area extends from twenty-five (25) feet from the centerline of the tracks to fifty (50) feet from the centerline of the tracks along the north side of the Union Pacific Railroad right-of-way.

The area between the track centerline and twenty-five (25) feet northwest of the track centerline is designated as a NO WORK zone. No removal activities shall be performed within this exclusion zone.

The contractor shall confine all work, equipment, and staging to the boundaries identified in the attached exhibits and shall comply with all Union Pacific Railroad access and property use requirements.

5.5 Site Protection and Coordination Requirements

Protect all existing utilities, drainage features, stormwater infrastructure, culverts, manholes, inlets, gravity mains, storm casings, open drains, discharge points, and detention areas identified on the project exhibit or discovered during the work.

Protect adjacent parcels, roadways, structures, and properties from damage resulting from removal operations, equipment access, or debris.

Coordinate all work activities, access, and scheduling with the City of Schertz, TX Public Works Department as needed prior to and during performance of the work.

Repair or restore, at the contractor's sole expense, any utilities, infrastructure, roadways, drainage features, or adjacent property damaged because of the contractor's operations.

5.6 Contractor Responsibilities

Furnish all supervision, labor, equipment, and materials necessary to complete the work in a safe and workmanlike manner.

Comply with all applicable safety requirements and full compliance with applicable federal, state, and local regulations, as well as all Union Pacific Railroad Requirements

Provide qualified personnel experienced in tree and brush removal operations, including work within sensitive creek and drainage corridors.

Perform all work strictly within the designated work limits and in accordance with the requirements of this solicitation and the project location exhibit.

5.7 Right of Entry and Railroad Coordination

Because the work occurs within the Union Pacific Railroad right-of-way, the project is subject to a Right of Entry (ROE) process facilitated by the City of Schertz, TX. The awarded contractor must satisfy all railroad requirements prior to beginning any work.

1. The City of Schertz, TX will facilitate the Right of Entry request with Union Pacific Railroad; however, the awarded contractor is responsible for meeting all insurance and registration requirements imposed by Union Pacific Railroad.

2. The awarded contractor shall provide all required insurance documentation and any registration requirements to the City of Schertz, TX for inclusion with the Right of Entry application within seven (7) days of all parties signing the City of Schertz, TX contract.

3. The awarded contractor shall execute and return the required Contractor's Endorsement in connection with the Right of Entry Agreement.

4. The awarded contractor shall obtain and maintain Railroad Protective Liability

Insurance referencing the applicable project number, naming Union Pacific Railroad as an additional insured, in accordance with railroad requirements.

5. There is a fee associated with contractor registration with Union Pacific Railroad, which may be passed through to the City of Schertz, TX as a pass-through cost.

6. The Right of Entry application cannot be submitted until the contractor is under contract, and there may be a waiting period during the approval process. Work may not begin until approval to proceed is granted.

5.8 Railroad Safety and Operational Requirements

The awarded contractor shall comply with all Union Pacific Railroad safety, notification, and operational requirements, including but not limited to the following:

1. Provide a minimum of ten (10) day advance notice prior to commencement of work to allow for coordination of flagging services.

2. Provide a minimum twenty-four (24) hour notice for any work to be performed within twenty-five (25) feet of the tracks.