Title Page

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DOCUMENT 00 01 01

TITLE PAGE

Jared Bunch, P.E. – Public Services Director

4580 S 2300 E

Holladay, UT 84117

Bids will be received at the Holladay City Hall, 4580 S 2300 E, Holladay, until 2:00 p.m.

Thursday, February 19, 2026.

CONSTRUCTION OF

2026 Holladay Mill & Overlay Project

CONTRACT DOCUMENTS

Table of Contents

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DOCUMENT 00 01 10

TABLE OF CONTENTS

Document

Number Title

INTRODUCTORY INFORMATION

00 01 01 Title Page

00 01 10 Table of Contents

PROCUREMENT REQUIREMENTS

00 11 16 Invitation to Bid

00 21 13 Instructions to Bidders

00 39 12 Notice of Intent to Award

00 39 13 Notice to Proceed

00 41 00 Bid Form

00 42 00 Bid Bond

00 43 00 Bid Schedule

00 43 36 Proposed Subcontractor Form

CONTRACTING REQUIREMENTS

00 52 00 Agreement

00 61 13 Performance Bond

00 61 14 Payment Bond

00 62 16 Certificate of Insurance Form

00 73 03 Modifications to the General Conditions

REVISIONS, CLARIFICATIONS, AND MODIFICATIONS

00 91 13 Addenda

00 92 45 Change Order Form

SPECIAL PROVISIONS AND AMENDED SPECIFICATIONS

01 11 00S Summary of Work

32 12 05 Bituminous Concrete

32 12 16.13 Plant Mix Bituminous Paving

SCHEDULE – A: Street Overlay Map and Segment List

END OF TABLE OF CONTENTS

Invitation to Bid

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DOCUMENT 00 11 16

INVITATION TO BID

PART 1 GENERAL

1.1 CONSTRUCTION CONTRACT

A. Bidders are invited to bid on the Construction Contract known as 2026 Holladay Mill &

Overlay Project.

B. The location of the work is: City of Holladay Utah

C. The Work generally includes, but is not limited to, the following: resurfacing and paving of local streets within Holladay.

1.2 QUESTIONS & ANSWERS

A. Email questions to Jared Bunch, P.E., Public Services Director at jbunch@holladayUT.gov

B. All questions to be submitted by 5:00 p.m. Monday, February 16, 2026.

1.3 BIDS

A. Bids will be received until 2:00 p.m. Thursday, February 19, 2026, at the Holladay City

Hall, 4580 S 2300 E, Holladay, Utah 84117, at which time and place all bids will be publicly opened and read aloud. Bids received after 2:00 p.m., as conclusively established by the clock at the Bid opening location, will not be accepted.

B. A Bid Bond in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The Bid Bond will be returned to each unsuccessful Bidder after tabulation and award of the Construction Contract.

C. Submit all documents listed in Document 00 21 13 Instructions to Bidders, Section 2.6.

1.4 BASIS OF BIDS

A. Bids shall be on a Unit Price basis. Unsealed or segregated Bids will not be accepted.

B. Bids shall be evaluated based on lowest amount that meet the minimum requirements in

Document 00 21 13 Instruction to Bidders, Part 3.

1.5 CONTRACT TIME

A. The Work will be Substantially Complete by November 20, 2026 or 15 calendar days after mobilization, whichever comes first.

Invitation to Bid

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1.6 RIGHT TO REJECT BIDS

A. City of Holladay reserves the right to reject any or all bids or to waive any informality or technicality in any bid if deemed to be in the best interest of City of Holladay.

1.7 GOVERNING LAWS AND REGULATIONS

A. This project is not federally funded and does not require the payment of specific wage rates. Payroll submittal will not be required.

B. Bidders on this Work will be subject to the applicable provisions of all federal rules, laws and regulations or orders.

END OF DOCUMENT

Instructions to Bidders

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DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.1 DEFINED TERMS

A. Terms used in the Bid Documents that are defined in Article 1.1 of the General

Conditions will have the meanings indicated in the General Conditions.

B. General Conditions: as published in Document 00 72 00 in the 2017 Manual of

Standard Specifications by the Utah Chapter of the American Public Works

Association.

1.2 COPIES OF BID DOCUMENTS

A. Bidders must use complete sets of Bid Documents in preparing Bids. OWNER and

ENGINEER assume no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

B. Bid Documents are made available to bidders only for the purpose of obtaining Bids on the Work. No license or grant for any other use is given.

C. Bidding Document copyrights shall remain with the OWNER.

D. All provisions of the current edition of the 2017 Manual of Standard Specifications and

Manual of Standard Plans published by the Utah Chapter of the American Public Works

Association that are applicable to the Work are hereby made a part of the Contract

Documents by reference. The publications may be purchased separately from the

LTAP Center, Utah State University 8205 Old Main Hill, Logan UT 84322-8205.

1.3 PRE-BID COMMUNICATION

A. All communications must be made in writing as instructed in Document 00 11 16

Invitation to Bid.

1.4 PHYSICAL CONDITIONS

A. In General: Prior to submitting a Bid, each Bidder is responsible to review all available explorations, tests and data concerning surface conditions, subsurface conditions and Underground Facilities at or contiguous to the site, or otherwise, which may affect cost, progress, performance or furnishing of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

B. Additional Explorations and Tests: If feasible as determined by OWNER, the

OWNER will provide each Bidder access to the site to conduct any explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall obtain permits, fill all holes, clean up and restore the site to its former condition upon completion of such explorations. by requesting such an exploration or test, Bidder

00 21 13 - 2 agrees to release, indemnify, defend, and save the OWNER harmless from all costs damages and liabilities an any kind whatsoever, including reasonable attorneys' fees, that may arise in connection with or as a result of the performance of such explorations or tests.

1.5 COMPENSATION AND QUANTITIES

A. In General: The bid price for any lump sum or unit price contract includes all labor, materials, and incidental work to fully complete the Work in a satisfactory manner under the terms of the Contract Documents. Bidders are responsible to inform themselves of the character of the Work to be performed.

B. Lump Sum Work: If the Work is to be paid for on a lump sum basis, the lump sum will be the only sum paid.

C. Unit Price Work: If any portion of the Work is to be paid for on a unit price basis, payment will cover only work actually performed and materials actually supplied at the unit prices bid and on the terms set forth in the Contract Documents, irrespective of any quantity approximations in the Bid Documents. Any quantity approximations in the

Bid Documents are stated as a basis for determining bids, and the do not fix the amount of Work to be done or materials to be furnished. Stated quantities are estimates for the purpose of doing the class of work required. Actual quantities will vary. The OWNER may deviate in either direction from any indicated quantities. The Bidder shall have no claim for any variation in quantity, except to the extent permitted in the General

Conditions.

1.6 EXAMINATION OF SITE AND CONTRACT DOCUMENTS

A. In General: The OWNER shall not be bound by any statements, representations, conclusions, or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum.

B. Access: The Contract Documents designate the site for performance of the Work.

Bidder is responsible to investigate the site and understand all access requirements. All additional off site lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by Bidder.

C. Contract Documents: The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this

Article 1.4; that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents; and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

D. Bidder's Obligations: In addition to Bidder's other responsibilities and obligations in connection with submitting a Bid, it is the responsibility of the Bidder before submitting a Bid, to:

1. Examine the Contract Documents thoroughly;

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2. Visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work;

3. Investigate all applicable construction and labor conditions, quantities, and the character of the Work as they affect cost, progress, performance, or furnishing of the Work;

4. Consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work;

5. Study and carefully correlate Bidder's observations with the Contract Documents;

6. Review all available explorations and data concerning surface and subsurface conditions as set forth in Section 1.4 above; and

7. Identify and notify ENGINEER in writing in the manner set forth in article 2.1 below of all specific conflicts, omissions, errors, or discrepancies in the Contract

Documents, or if Bidder doubts their meanings.

The failure or omission of any Bidder to take any of the foregoing actions shall not in any way relieve Bidder of its Bid, or its obligation to furnish all material, equipment, labor and services necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in its Bid.

Submission of a Bid shall constitute prima facie evidence of compliance with these instructions.

E. Deviations from the Terms of the Contract Documents: OWNER will not accept any deviations whatsoever from the printed terms of the Agreement and the Contract

Documents, except by Addendum or Change Order.

1.7 EFFECT OF SUBMITTING BID.

A. Bidders are responsible to carefully examine the Contract Documents, visit the site, and fully inform themselves so as to include in the Bid a sum to cover the cost of all items.

Bidder’s failure or omission to receive or examine any form, instrument, addendum or other document, visit the site and become acquainted with existing conditions, or attend any pre-Bid Conference, shall in no way relieve Bidder from any obligations with respect to Bidder’s Bid or the Construction Contract.

B. By submitting a Bid, Bidder represents that Bidder has complied with all requirements of the Bid Documents; that the Bid is premised on properly performing and furnishing the Work required by the Contract Documents within the times specified; that the

Bidder is informed of the conditions to be encountered and the character, quality and quantities of the Work; and that the Bidder believes the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

C. Submission of a Bid constitutes a promise that the Bidder will enter the Contract

Documents in the form presented in the Contract Documents. Bidders should carefully examine all Contract Documents, including the required Bonds and insurance to be provided by the Bidder.

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1. The Performance Bond is a guarantee of faithful performance of the requirements of the Contract Documents, including all applicable warranties. The Payment Bond is a guarantee of payment of all labor, materials, or supplies used directly or indirectly in the prosecution of the Work provided in the Construction Documents.

2. The sum of the Performance Bond and the Payment Bond shall be increased or decreased during the course of the Work in the event that Contract Modifications, Change Orders or Addenda increase or decrease the total contract price. The sum of each bond shall be in an amount equal to the completed contract price at the completion of the Work.

3. OWNER does not provide any release of Performance Bonds or Payment Bonds.

The bonds are in effect throughout all periods during which a suit may be brought under the provisions of applicable law.

D. By submitting a Bid, Bidder represents that the matters stated therein are true and correct.

PART 2 BIDDING PROCEDURES

2.1 INTERPRETATIONS AND ADDENDA

A. All requests for interpretation of the Contract Documents shall be made in writing and delivered to the ENGINEER vie email no later than seven (7) calendar days prior to opening of Bids. In the ENGINEER's discretion, ENGINEER will send the written interpretation to all persons receiving a set of Bid Documents in the form of an

Addendum. If the ENGINEER does not respond to a Bidder's request for interpretation the Bidder shall comply with the intent and terms of the Contract Documents.

B. No oral interpretations shall be made to any Bidder. The OWNER shall not be responsible for or bound by any statements, interpretations, explanations, representations, conclusions or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum by the ENGINEER to all prospective bidders.

C. Each statement made in an Addendum is part of the Contract Documents at the location designated in the Addendum. A statement issued in an Addendum shall have the effect of modifying a portion of the Bid Documents when the statement in the Addendum specifies a particular section, paragraph or text and states that it is to be so modified.

Only the specified section, paragraph or text shall be so modified, and all other portions of the Bid Documents shall remain if effect.

D. Bidders shall sign to acknowledge their receipt of all Addenda issued. Bidders shall also acknowledge receipt of all Addenda in the space provided in the Bid.

E. Except to postpone the Bid opening, no Addenda shall be issued within 48 hours of the

Bid opening.

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2.2 EQUIPMENT AND MATERIAL OPTIONS PRIOR TO BID OPENING

A. If a Bidder or Supplier wishes to supply a product other than that identified in the

Contract Documents, said Bidder or Supplier shall submit a written request for approval to the ENGINEER at least ten (10) calendar days prior to the date set for opening of bids.

B. The procedure for submission of any such product option shall be as set forth in Article

6.4 of the General Conditions. It is the sole responsibility of the Bidder or Supplier to submit complete descriptive and technical information so that ENGINEER can make a proper appraisal.

C. ENGINEER's failure to act upon such a request within five (5) days after receipt shall be deemed a denial thereof.

D. Any such approval is at the sole discretion of the ENGINEER and will be in the form of an Addendum issued to all Bidder's holding Bid Documents indicating that the additional equipment or materials are approved as equal to those specified for the

Project.

E. The Construction Contract, if awarded, will be on the basis of materials and equipment specified in the Drawings and Specifications and any changes permitted in any

Addenda.

2.3 BID SECURITIES

A. Amount of Bid Security: A Bid Security must accompany each Bid. The total amount of the Bid on which Bid security is to be based shall be the sum of all items of the Bid constituting the maximum amount of the possible award to the Bidder. The Bid Bond amount must equal at least five (5) percent of the total amount of the Bid.

B. Form of Bid Security: The Bid Security may be in the form of a certified check, cashier's check, cash, or Bid Bond. No other form of Bid Security will be accepted. A

Bid Bond must be issued by a licensed Utah agency on behalf of a surety company licensed to do business in the State of Utah. A cashier’s check must be drawn on a bank doing business in the State of Utah and made payable to OWNER. If a cashier’s check is used in lieu of a Bid Bond, or if the Bid Bond does not specifically so provide, a certificate from an approved surety company guaranteeing execution of performance and payment bonds in the full amount of the bid must accompany the bid.

C. Purpose of Submission: By submitting a Bid Bond Bidder assures OWNER it will take all steps necessary to properly execute the Contract Documents.

D. Return of Bid Security: OWNER will return Bid securities to Bidder within 7 days after award of the Construction Contract. Bid Bonds and cashier’s checks of all Bidders will be held until the Construction Contract is awarded or all bids have been rejected.

The liability of OWNER in regards to the checks shall be limited only to the return of the checks.

E. Default: In the event of failure or refusal of the Bidder to enter into the Construction

Contract and the delivery to the OWNER a Performance Bond, Payment Bond and any

00 21 13 - 6 other Bonds or documents required by the Contract Documents after Notice of Intent to

Award by the OWNER, the Bidder forfeits the sum of the Bid Bond or cashier’s check as liquidated damages to the OWNER.

2.4 COMPLETING BID DOCUMENTS

A. The General Conditions identify all forms comprising the Bid Documents. Additional copies may be obtained from the ENGINEER. The Bidder shall make no stipulations or alterations on the Bid forms. The Bidder must use and execute only the Bid form and

Bid Schedules bound in the Contract Documents. The complete Contract Documents

(excluding the Drawings) should be submitted as the Bidder's Bid, and Bidder shall complete and submit all forms included in the Bid Form, Document No. 00 41 00.

B. The Bidder must fill in all items in the Bid form in ink or electronically. If applicable, furnish both the unit and total costs for each item. The total Bid price is the full price for the performance of all Work under the Contract Documents. Bidder shall initial in ink any corrections, interlineations, alterations, or erasures made by the Bidder on

Bidder’s entries in the Bid Documents.

C. Any work or material which is specified in the Contract Documents or which is necessary because of the nature of the Work, but which is not listed separately in the

Bid Schedule shall not be measured or paid for separately. The cost of such work or material shall be considered as included in the Contract Price.

D. Bids by corporations must be executed in the corporate name by a corporate officer authorized to sign, and must be properly attested to as an official act of the corporation.

At the OWNER's request, authority to sign shall be submitted.

E. Bids by partnerships or joint ventures must be executed in the partnership or joint venture name and signed by a partner or joint venture whose title and official address must be shown. If a partnership or joint venture is the low bidder, the partnership or joint venture must also submit evidence to the OWNER of the responsibility of the partnership or joint venture as a bidder in the manner directed by the ENGINEER.

F. Where the Bidder is wholly owned subsidiary of another company, the Bid must so state, and the owner or parent corporation also must agree to sign and be bound with the

Bidder.

G. All names must be typed or printed under or near the signature. Signatures shall be in longhand.

H. The Bid shall contain an acknowledgment of receipt of all Addenda. The Addenda numbers must be filled in on the Bid form.

I. The Bidder's address, telephone number, and email for communications regarding the

Bid must be shown on the first page of the Bid form.

J. The divisions and sections of the specifications, and the identifications of any

Drawings, shall not control Bidder in dividing the Work among subcontractors or suppliers, or delineating the Work to be performed by any specific trade.

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K. The base Bid and alternates shall include all Work required to be performed by the

Contract Documents.

2.5 CONFLICT OF INTEREST, SUBCONTRACTORS

A. Conflict of interest pertaining to Subcontractors is described in paragraph 6.5H of the

General Conditions (Document 00 72 00).

B. Bidder shall not subcontract more than 75 percent of the dollar value of the total contemplated Work (exclusive of the supply of materials and equipment to be incorporated in the Work) without OWNER's prior written approval.

2.6 SUBMISSION OF BIDS

A. Bids shall be submitted at the time and place indicated in the Invitation to Bid and should be enclosed in an opaque sealed envelope, marked with the Construction

Contract name, the name and address of the Bidder, and the date and the opening time for Bids. If the Bid is sent through the mail or other delivery system the sealed envelope should be enclosed in a separate envelope with the notation "BID

ENCLOSED" on the face of it. It is the sole responsibility of the Bidder to deliver the

Bid before the scheduled time.

B. Bidder will make no recapitulations, stipulations, alterations, alternate submissions, or modifications in any manner to any of the Contract Documents.

C. All bidders shall include the following Bid Form documents with required signatures and notarized when designated:

1. Bid Form (Document 00 41 00)

2. Bid Schedule (Document 00 43 00)

3. Bid Security

Failure to include any of these documents will result in Bid being considered non-responsive and may be disqualified.

D. Alternate bids, other than those called for in the Bid form, will not be considered.

E. No oral, telegraphic, telephonic, facsimile or modified bids will be considered.

2.7 MODIFICATION AND WITHDRAWAL OF BIDS

A. At any time prior to the opening of Bids, Bids may be modified or withdrawn if a written notice of modification or withdrawal is signed by Bidder and delivered to the place where Bids are to be submitted. Bid Security will be returned upon proper withdrawal of a Bid prior to the time for Bid opening.

B. Within 24 hours after Bids are opened, any Bidder may file written notice with

OWNER that there was a substantial mistake made in the preparation of its Bid. Bidder must thereafter promptly demonstrate Bidder's mistake. The OWNER has sole discretion to determine whether to permit any modification or withdrawal or the return of any Bid Security.

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C. When it appears a mistake has been made, or when the OWNER desires an assurance of any matter, the OWNER may request a Bidder to confirm the Bid in writing.

2.8 OPENING OF BIDS

A. Bids will be opened and read aloud publicly unless obviously non-responsive. An abstract of the amounts of the base schedule of prices and any alternate schedules will be made available for review after the opening of Bids.

B. Any Bids received after the time specified in the Invitation to Bid will be returned unopened.

2.9 BIDS SUBJECT TO ACCEPTANCE FOR 45 DAYS

A. All bids remain subject to acceptance for 45 days after the day of the Bid opening.

OWNER may, in its sole discretion, release any Bid and return the Bid security prior to that date.

PART 3 EVALUATION AND AWARD

3.1 SUBMITTALS REQUIRED FOR EVALUATION

A. After Bid opening, the Bidder, whose Bid is under consideration, must submit the following at the times specified:

1. Proposed Subcontractor Form: Document 00 43 36. The Bidder shall submit this report form within 24 hours of ENGINEER's request.

3.2 EVALUATION OF BIDDER'S QUALIFICATIONS

A. Within seven (7) calendar days of ENGINEER's request, a Bidder, whose Bid is under consideration for award shall submit to the ENGINEER the following information for the Bidder. ENGINEER may request like information on Bidder's Subcontractors, Bidder's Suppliers or any other information the ENGINEER may require.

1. Proposed organizational structure such as firm ownership, project manager, progress scheduler, and superintendent for the Work of this Project;

2. Owned and rented equipment which is to be used to do the Work;

3. Such other data as may be called by the ENGINEER.

B. If Bidder believes any information should be held confidential for business reasons, Bidder must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63-2-308.

C. Untimely response or failure to provide the requested information by Bidder will release

OWNER of any obligation to further consider the Bidder's Bid.

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3.3 EVALUATION OF BIDS

A. OWNER reserves the right: to reject any and all Bids or any part thereof; to waive any informalities in the Bid Schedule and elsewhere; to negotiate and agree to contract terms with the successful Bidder; to disregard non-conforming, non-responsive, unbalanced or conditional Bids; and to withhold the award for any reason deemed in the best interests of the OWNER.

B. OWNER reserves the right to reject any Bid if OWNER believes that it would not be in the best interest of the Project or the OWNER. Without limitation, such rejection may be because the Bid is not responsive, or the Bidder is unqualified or of doubtful ability or the Bid or Bidder fails to meet any other pertinent standard or criteria established by

OWNER.

C. If the OWNER intends to make an award to a Bidder, a Notice of Intent to Award will be issued.

D. OWNER may consider all information which OWNER believes is relevant when evaluating a Bid, including, without limitation:

1. The qualifications and experience of the Bidder and of the Subcontractors, Suppliers, and other persons and organizations proposed (whether or not the Bid otherwise complies with the prescribed requirements).

2. Such alternates, unit prices and other data, as may be requested in the Bid Form, Bid Schedule, or written requests issued prior to OWNER's Notice of Intent to

Award the Construction Contract.

3. Operating costs, maintenance requirements, performance data, and guarantees of ability to provide the required materials and equipment.

4. Corporate organization and capacity for any party.

5. Ability to perform and complete the Work in the manner and within the time specified.

6. Pending litigation.

7. The amount of the Bid.

8. Proper licensing to do the Work in compliance with licensing laws of the State of

Utah for contractors and subcontractors.

9. All other relevant matters, consistent with OWNER's procurement code and administrative rules, OWNER's ordinances and program policies.

E. To establish qualifications of Bidder, OWNER may request such data indicated in the

Bid Documents, conduct such investigations as OWNER deems appropriate, and consider any other information (whether obtained from the Bid, the Bidder, or any other source).

F. If the Construction Contract is to be awarded, it will be awarded to the most responsive, qualified, and responsible Bidder as determined by the OWNER. Alternates may be accepted depending upon availability of OWNER's funds and as determined by the

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OWNER. Accepted alternates will be considered in determining the most responsive, qualified, and responsible Bidder.

G. Bid Schedules will be evaluated as follows:

1. Discrepancies in the multiplication of quantities of Work items and unit prices will be resolved in favor of the unit prices. OWNER may correct Bid Schedule calculation errors accordingly.

2. Prices written out in words shall govern over prices written out in numbers.

3. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

4. Bids shall not contain any recapitulations of or changes in the work to be done.

H. The OWNER, in the OWNER’s sole discretion, shall make determinations as to disqualification of Bidders or rejection of Bids. Such matters may include, without limitation, submission of more than one Bid by the Bidder (whether under the same or different names); among Bidders; other commitments of Bidder which, in the

OWNER’s sole judgment, might hinder the Work; previous defaults, Bid irregularities when not waived in the best interests of the OWNER, delays or poor performance by

Bidder on any project; official action against Bidder; and any other cause which, in the

OWNER’s sole discretion and judgment, is sufficient to justify disqualification of a

Bidder or rejection of a Bid.

3.4 ADJUSTMENTS TO THE COST OF THE WORK AFTER OPENING OF BIDS

A. The Contract Price identified in the Agreement represents the cost of the work which is to be paid by the OWNER to the CONTRACTOR.

B. Adjustments to the Contract Price which are agreed to between the OWNER and the successful Bidder shall be effected by signing an Agreement Supplement.

3.5 SUBSTITUTIONS

A. The Construction Contract, if awarded, will be on the basis of materials and equipment described in the Drawings, Specifications and any Addenda.

B. After the Effective Date of the Construction Contract, the procedure for submitting an application for substitution is set forth in Article 6.4 of the General Conditions.

3.6 SUBMITTALS REQUIRED FOR AWARD OF CONTRACT

In order to execute the contract, the following documents shall be submitted to OWNER within seven (7) calendar days of the receipt of the NOTICE OF INTENT TO AWARD.

A. Performance Bond: The OWNER's requirements as to performance bonds are as set forth in the Modifications to General Conditions (Document 00 73 03). Specific requirements are set forth in the Performance Bond (Document 00 61 13).

1. The form of the Bond should be carefully examined by the Bidder.

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2. When the successful Bidder delivers the executed Construction Contract to

OWNER, it must be accompanied by the required Performance and Payment

Bonds.

B. Payment Bond: The OWNER's requirements as to payment bonds are as set forth in the Modifications to General Conditions (Document 00 73 03). Specific requirements are set forth in the Payment Bond (Document 00 61 14).

1. The form of the Bond should be carefully examined by the Bidder.

2. When the successful Bidder delivers the executed Construction Contract to

OWNER, it must be accompanied by the required Performance and Payment

Bonds.

C. Certificate of Insurance: The OWNER's requirements as to insurance are as set forth in the Modifications to General Conditions (Document 00 73 03).

D. Other Information: When a determination has been made to award the Construction

Contract, Bidder is required, prior to the award or after the award, or both, to furnish such other information as the ENGINEER requests.

3.7 SIGNING OF AGREEMENT

A. Within seven (7) calendar days after OWNER issues Notice of Intent to Award the

Construction Contract to the successful Bidder, the Bidder shall pick up, sign and return to OWNER, the required number of copies of the Agreement (Document 00 52 00), bonds, and insurance. One executed original will be returned to the Bidder. Bidder shall comply with all execution requirements.

B. All of Bidder’s executions and submittals must be delivered to the OWNER before

OWNER will execute the Construction Contract. The Construction Contract will not be deemed awarded and shall not be binding on the OWNER until it has been approved and executed by the OWNER, and a fully executed copy is formally delivered to the

CONTRACTOR. The OWNER reserves the right to rescind its Notice of Intent to

Award without liability, except for the return of Bidder’s Bid Security, at any time before the Construction Contract has been fully executed by all parties and delivered to the CONTRACTOR.

C. Transfers, delegations or assignments of interests in the Contract Documents are prohibited, unless prior written authorization is received from the OWNER.

D. At the time of Bidding, and the signing of the Agreement, and at all times during the

Work, Bidder shall be properly licensed to do the Work and shall be in compliance with the license laws of the State of Utah, City of Holladay and Salt Lake County. The

Bidder shall also require all Subcontractors to do the same.

E. If a Bidder fails to fully and properly execute the Construction Contract and provide all submittals required therewith within seven (7) calendar days after the date of the Notice of Intent to Award, the OWNER may elect to rescind the Notice of Intent to Award, and the OWNER shall be entitled to the full amount of Bidder’s Bid Security, not as a penalty, but in liquidation of and compensation for damages sustained. In the

OWNER’s sole discretion, a Notice of Intent to Award may then be provided to another

00 21 13 - 12 bidder whose Bid is most advantageous to the OWNER, price and other factors considered.

Notice of Intent to Award

00 39 12 - 1

DOCUMENT 00 39 12

NOTICE OF INTENT TO AWARD

PROJECT DESCRIPTION: Mill & Overlay.

The OWNER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids called: 2026 Holladay Mill & Overlay Project.

You are hereby notified that your BID has been accepted for items in the amount of:

In order to execute the contract, all documents as specified in Document 00 21 13 – 3.6 shall be submitted to the OWNER within seven (7) calendar days of the receipt of this NOTICE OF

INTENT TO AWARD.

You are required to return an acknowledged copy of this NOTICE OF INTENT TO AWARD to the OWNER. Dated this ____ day of ___________, 2026.

CITY OF HOLLADAY

Owner

By

Jared Bunch, P.E.

Title Public Services Director

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE OF INTENT TO AWARD is hereby acknowledged

By __________________________________________ this the _______day of ___________________ , ______

By __________________________________________

Title _________________________________________

To:

Notice to Proceed

00 39 13 - 1

DOCUMENT 00 39 13

NOTICE TO PROCEED

To:

Date:

PROJECT DESCRIPTION: 2026 Holladay Mill & Overlay Project

You are hereby notified to commence work in accordance with the Agreement dated

________________________ on or before______________________ and you are to substantially complete the WORK on or before November 20, 2026. The date of completion of all WORK is therefore December 10, 2026.

CITY OF HOLLAAY

By

Jared Bunch, P.E.

Title Public Services Director

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged

By __________________________________________ this the _______day of _____________________ , ____

By __________________________________________

Title _________________________________________

Bid Form

00 41 00 - 1

DOCUMENT 00 41 00

BID FORM

PART 1 GENERAL

1.1 BID PROPOSAL

A. After having personally and carefully examined all conditions surrounding the Work and the Contract Documents, the undersigned proposes to furnish all labor, equipment, tools and machinery and to furnish and deliver all materials not specifically mentioned as being furnished by the OWNER, which is required in and about the construction of the Construction Contract known as 2026 Holladay Mill & Overlay Project.

B. The undersigned proposes to complete the Work for the price or prices listed in the Bid

Schedule (Document 00 43 00) and understands that quantities for Unit Price Work are not guaranteed.

C. The undersigned proposes to furnish bonds with the Contract, signed by a surety company satisfactory to the OWNER, in an amount equal to the Contract amount conditioned to insure compliance with all requirements of the Contract Documents.

D. The undersigned encloses a certified check, cashier's check, or a Bid Bond for

______________________________________________ Dollars ($____________) which is five (5) percent of the Bid amount payable to the OWNER, as a guarantee of good faith, and which it is agreed will be forfeited to the OWNER as liquidated damages in the event of the failure of the undersigned to enter into a contract and furnish satisfactory bonds to the OWNER.

E. The undersigned proposes to execute the attached contract within seven (7) days after the Notice of Intention to Award, and to begin work within seven (7) days after being notified to do so by the OWNER.

F. The undersigned agrees the Bid is genuine. The Bid is not made in the interest of or on behalf of any undisclosed person, firm or corporation. The undersigned agrees that they have not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid: that they have not solicited or induced any person, firm or corporation to refrain from bidding: and that they have not sought by collusion to obtain for itself any other advantage over any separate Bidder or over OWNER.

G. If OWNER finds it necessary to further define the Work, Contract Price, Contract Time or some other portion of the Construction Contract, after Bid opening, the Bidder promises to execute an Agreement Supplement prior to or concurrent with the execution of the Agreement, if the Agreement Supplement is acceptable to the Bidder.

H. It is understood that the OWNER has the right to reject this proposal or to accept it at the prices listed in the Bid Schedule.

Bid Form

00 41 00 - 2

PART 2 EXECUTION

2.1 BIDDER

A. The Bidder is as follows

Name: _________________________________________________________________

Address: _______________________________________________________________

Telephone number: _______________________________________________________

Facsimile number: _______________________________________________________

Tax identification number: _________________________________________________

B. Bidder holds license number _______________________________________, issued on the _____ day of ____________________, ________, by the Utah State Department of Commerce, Division of Occupational and Professional Licensing. Bidder is licensed to practice as a ___________________________ Contractor. License renewal date is the ___________ day of ________________, _______.

C. The undersigned hereby acknowledges receipt of the following Addenda.

(list Addenda numbers here)

2.2 BIDDER’S SUBSCRIPTION

A. Date: _______________________

B. Bidder’s Signature: _______________________________________________________

C. Print Bidder’s name here: __________________________________________________

D. Title: __________________________________________________________________

Bid Bond

00 42 00 - 1

DOCUMENT 00 42 00

BID BOND

PART 1 GENERAL

1.1 PROCEDURE

A. For filing purposes, add Bid Bond to the Contract Documents following this page.

Bid Schedule

00 43 00 - 1

DOCUMENT 00 43 00

BID SCHEDULE

PART 1 GENERAL

1.1 DOCUMENT INCLUDES

A. Price schedules.

B. Measurement and payment provisions.

1.2 CONSTRUCTION CONTRACT

A. The Construction Contract is known as 2026 Holladay Mill & Overlay Project.

1.3 REFERENCES

A. APWA 01 29 00: Payment Procedures.

B. Document 00 52 00: Agreement.

1.4 SCHEDULES TO BE ADDED TO THE AGREEMENT

A. This document will be added to the Agreement by reference.

1.5 QUANTITY VARIANCES

A. Estimated quantities are for bidding purposes only. Actual quantities will be determined by the ENGINEER. Quantities may be reduced, deleted, or increased beyond the bid quantities listed in Schedule A. Actual quantities will be paid at the contract unit price.

00 43 00 - 2

PART 2 PRICE SCHEDULES

2.1 SCHEDULE A

ITEM # DESCRIPTION UNIT QUANTI

TY

UNIT

PRICE

TOTAL

1 General Requirements Lump 1 $ $

2 Mobilization and

Demobilization

Lump 1 $ $

3 Traffic Control Lump 1 $ $

4 Profile Mill Ton 5,800 $ $

5 Bituminous Concrete

Pavement SP-1/2, PG 58-

28 Class 2 Mix, 15% max RAP

Ton 6,400 $ $

6 Lower Manhole Each 53 $ $

7 Raise and Concrete

Collar Manhole

Each 53 $ $

8 Lower Water Valve Each 32 $ $

9 Raise Water Valve and

Concrete Collar

Each 32 $ $

10 Lower Survey Monument Each 5 $ $

11 Raise Survey Monument and Concrete Collar

Each 5 $ $

Schedule A Total $

MEASUREMENT AND PAYMENT

2.1 GENERAL

A. Units of measurement are listed above in the price schedule(s).

B. See measurement and payment procedures in APWA Section 01 29 00.

C. ENGINEER will take all measurements and compute all quantities.

D. CONTRACTOR will verify ENGINEER’s measurements and computations.

E. CONTRACTOR will provide all equipment, workers, and survey crews to assist

ENGINEER in making measurements.

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F. Frames and covers damaged by CONTRACTOR will be replaced at no additional cost to OWNER.

G. If ENGINEER determines an existing frame or cover needs to be replaced, a new frame or cover will be either provided by OWNER or CONTRACTOR. A frame and cover supplied by CONTRACTOR will be paid for by using prices agreed to in a Change

Order.

H. CONTRACTOR responsible for the preservation of neighboring facilities not being demolished, if damage occurs during construction proper restoration of all damage is required at no additional cost. All shall be included in the Bid Item.

2.2 GENERAL REQUIREMENTS (ITEM 1)

A. Payment includes cost of bonds, SWPP protection and maintenance, public noticing, and all other incidental work not included in other Bid Items.

B. Payment to include offset survey staking of existing manholes (city inspector will assist).

C. Payment to include any required tree trimming, including noticing property owners.

D. Payment will be made on percentage basis as follows.

Percent of Original Contract

Amount Earned

Percent of Amount Bid to be Paid 5 80

100 20

2.3 MOBILIZATION AND DEMOBILIZATION (ITEM 2)

A. Payment includes cost of mobilization, demobilization, installation of temporary facilities, and bringing all necessary construction equipment to site.

B. This item shall be governed by Section 01 71 13 of the APWA Standard Specifications, and the contract documents provided.

C. Payment will be made on percentage basis as follows:

Percent of Original Contract

Amount Earned

Percent of Amount Bid to be Paid 5 25

50 40

100 35

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2.4 TRAFFIC CONTROL AND FLAGGING (ITEM 3)

A. Payment includes cost of creating a traffic control plan acceptable to OWNER’s transportation engineer, vehicular and pedestrian protection from work zone, and certified traffic control technician.

B. Payment include maintenance of traffic control and flagging.

C. This item shall be governed by Section 01 55 26 of the APWA Standard Specifications and Manual on Uniform Traffic Control Devices.

D. Payment will be made on percentage basis as follows.

Percent of Original Contract

Amount Earned

Percent of Amount Bid to be Paid 25 25

50 25

75 25

100 25

2.5 PROFILE MILL (ITEM 4)

A. Milling depth will not be uniform. Typical depth adjacent to gutters is 1-3/4”. Typical depth at the crown is 1”. Milled surface cross slope between crown and gutter is to be a straight slope. Maximum cross slope not to exceed 4%. Where a gutter is not present, milling depth will be as directed by the ENGINEER.

B. Milling shall be measured by the ton. Tonnage calculations will be based on weigh tickets collected and submitted to the ENGINEER.

C. This item shall be governed by Section 32 01 16.71 of the APWA Standard

Specifications.

D. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to perform the job including: cutting teeth, machines, transportation, removal, and disposal of millings at an authorized dump site provided by the CONTRACTOR, clean up, and any necessary incidentals to complete the item.

E. Milling in angled areas where small equipment is required will not be paid separately and is incidental to complete the item.

F. Payment includes milling around 20 existing manholes.

2.6 BITUMINOUS CONCRETE PAVEMENT (ITEM 5)

A. Bituminous Concrete Pavement shall have a typical compacted thickness of 2”.

B. Bituminous Concrete Pavement SP-1/2” PG 58-28 Class 2 Mix, 15% Max RAP shall be measured by the ton for in place asphalt. Rejected loads will not be paid. Tonnage calculations will be based on weigh tickets collected and submitted to the ENGINEER.

C. Bituminous Concrete Pavement shall be governed by APWA Section 32 12 05.

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D. Payment includes cost of all labor; materials; equipment; and tools to perform the job.

This item shall include the asphalt concrete; product delivery and handling; hot mix asphalt paving; compaction; sampling and testing; tack coat; water; dust control;

cleanup; and any necessary incidentals for a complete job.

2.7 LOWER MANHOLE (ITEM 6)

A. Lower Manhole shall be measured by EACH manhole adjusted, complete.

B. This item shall be governed by Section 33 05 14 of the APWA Standard Specifications and Standard Plan No. 413.

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to lower existing manholes that have been cast in concrete to allow for milling and repaving or reconstruction of the existing asphalt surface. Item includes protection of pipe inverts within manhole; demolition of existing concrete collar; loading; hauling;

proper disposal at an authorized dump site provided by the CONTRACTOR, and placement of temporary decking.

D. Payment for EACH is not to exceed the Raise Manhole unit price bid for Item 8.

E. The OWNER will survey the location of the manhole location.

F. Payment for coordination with the utility owner is incidental to complete the item.

2.8 RAISE MANHOLE AND CONCRETE COLLAR (ITEM 7)

A. Raise Manhole and Concrete Collar shall be measured by EACH manhole adjusted, complete to grade.

B. This item shall be governed by Section 33 05 14 of the APWA Standard Specifications and Standard Plan No. 413.

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to raise existing manholes that have been lowered to allow for milling and repaving or reconstruction of the existing asphalt surface. Item includes asphalt cutting, removal of the pipe invert protection, cleaning, loading, hauling, proper disposal at an authorized dump site provided by the CONTRACTOR, construction of a new concrete collar, any required cold weather protection, and temporary storing of any hardware.

D. The OWNER will provide one field survey location marking of the buried manhole location.

E. Payment for coordination with the utility owner is incidental to complete the item.

2.9 LOWER WATER VALVE (ITEM 8)

A. Lower Water Valve shall be measured by EACH water valve lowered, complete.

B. This item shall be governed by Section 33 05 14 of the APWA Standard Specifications and Standard Plan No. 574.

00 43 00 - 6

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to perform the job of lowering the elevation of existing water valve covers to allow for milling and repaving or reconstruction of the existing asphalt surface. Item includes:

demolition of existing concrete collar, protection of water valve box riser and tracer wire, loading, hauling, and proper disposal at an authorized dump site provided by the

CONTRACTOR, and documentation of any damaged hardware.

D. Payment for EACH is not to exceed the Raise Water Valve unit price bid for Item 10.

E. The OWNER will survey the location of the water valve location.

F. Payment for coordination with the utility owner is incidental to complete the item.

2.10 RAISE WATER VALVE AND CONCRETE COLLAR (ITEM 9)

A. Raise Water Valve and Concrete Collar shall be measured by EACH water valve raised, complete to grade.

B. This item shall be governed by Section 33 05 14 of the APWA Standard Specifications and Standard Plan No. 574.

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to perform the job of raising the elevation of existing water valve covers that have been to lowered to allow for milling and repaving or reconstruction of the existing asphalt surface. Item includes: asphalt cutting, loading, hauling, proper disposal at an authorized dump site provided by the CONTRACTOR, construction of a new concrete collar, any required cold weather protection, cleaning, and temporary storing of any hardware.

D. The OWNER will provide one field survey location marking of the water valve location.

E. Payment for coordination with the utility owner is incidental to complete the item.

2.11 LOWER SURVEY MONUMENT (ITEM 10)

A. Lower Survey Monument shall be measured by EACH monument lowered.

B. This item shall be governed by Sections 33 05 14 and 31 05 10 of the APWA Standard

Specifications, APWA Standard Plans No. 272-275 and Salt Lake County Standards.

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to perform the job of adjusting the elevation of existing survey monuments to allow for milling and repaving or reconstruction of the existing asphalt surface. Item includes:

demolition of existing concrete collar, protection and/or replacement of survey cap, base and frame, loading, hauling; proper disposal at an authorized dump site provided by the CONTRACTOR, and any necessary incidentals to complete the item.

D. A Salt Lake County permit will be required for all work within 35 feet of any monument. Permit fees are $400 per monument. A $250 refund is provided if there is no damage to the monument in accordance to the conditions of the permit.

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2.12 RAISE SURVEY MONUMENT AND CONCRETE COLLAR (ITEM 11)

A. Raise Survey Monument shall be measured by EACH monument raised, complete to grade.

B. This item shall be governed by Sections 33 05 14 and 31 05 10 of the APWA Standard

Specifications, APWA Standard Plans No. 272-275 and Salt Lake County Standards.

C. Payment includes cost of all labor, materials, equipment, tools, permits and approvals to perform the job of adjusting the elevation of existing survey monuments that have been lowered to allow for milling and repaving or reconstruction of the existing asphalt surface. Item also includes sawcutting, resetting monument cap, base and frame to proper grade and installing surrounding concrete collar in newly paved asphalt surface.

Item includes: protection and/or replacement of survey cap, base and frame; loading, hauling, proper disposal at an authorized dump site provided by the CONTRACTOR, cleaning, and any necessary incidentals to complete the item.

D. If Salt Lake County determines the CONTRACTOR is required to hire a Utah licensed surveyor to reset or replace the cap in accordance with Salt Lake County Standards to meet the conditions of the permit, no additional payment will be made for this work.

Proposed Subcontractor Form

00 43 36 - 1

DOCUMENT 00 43 36

PROPOSED SUBCONTRACTOR FORM

PART 1 GENERAL

1.1 BIDDER

A. Name: _________________________________________________________________

Address: _______________________________________________________________

B. Telephone Number: ______________________________________________________

1.2 CONSTRUCTION CONTRACT

A. The Construction Contract is known as 2026 Holladay Mill & Overlay Project.

PART 2 REPORT

2.1 SUBCONTRACTOR AND SUPPLIER REPORT

A. Failure of the Bidder to specify a…