39 S Main Manti, UT 84642 | Phone 435-835-2261

REQUEST FOR PROPOSAL FOR

CONSTRUCTION MANAGEMENT AND

GENERAL CONTRACTOR SERVICES

August 2026

Manti High School APEX Center & Gunnison Valley High School APEX Center

#SSSD08312026

NOTICE TO CONTRACTORS

South Sanpete School District (SSSD) seeks a Request for Proposal (RFP) for construction management / general contractor (CM/GC) services from firms licensed and otherwise qualified to perform CM/GC services in the State of Utah for the preconstruction and construction of two new Applied Professional Education Experience (APEX) Centers-one located at Gunnison Valley High School and one located at Manti High School.

Fixed Limit of Construction Cost (FLCC): $10 million total combined budget for both projects.

Proposals, including a fee proposal, management plan, references and statements of qualifications, must be submitted by 2:00 p.m. on Wednesday, September 2, 2026 by email to jake.hill@ssanpete.org, or delivered to South Sanpete School District, Attn: Jake Hill, Business Administrator, 39 South Main Street, Manti, Utah, 84642.

Any questions regarding this RFP need to be submitted to Jake Hill at jake.hill@ssanpete.org. Questions are due by August 27th 2:00 p.m. Questions and their answers will be posted on the Bonfire system website.

The contractor for the project(s) must be a Utah Licensed General Contractor. SSSD will enter into a single agreement for each individual project with the successful contractor.

The CM/GC must be capable of and willing to work closely with SSSD and Design Consultants through the design phase, providing cost estimates, schedules and feedback on constructability of design details and availability of materials selected.

South Sanpete School District Board of Education reserves the right to reject any or all proposals, or to waive any formality or technicality in any proposal in the interest of SSSD.

SCOPE OF WORK

When specific tasks are required, the vendor will be allowed to bill for onsite time and not for travel time. The scope of work may include any, or all, of the following:

I. Project Management (project specific)

A. Site

1. Participation with Due Diligence related to project site selections

2. Input with Environmental Issues

B. Design

1. Design Review at Schematic, Design Development and Construction Documentation phases

2. Construction Estimating at Schematic, Design Development and Construction Documentation phases

C. Procurement (in accordance with procurement statutes and rules)

1. Procurement Planning

2. Pre-bid Conferences

3. Bid Review/Award Recommendation

4. Project Managers will be expected to understand, appropriately apply and provide assistance to South Sanpete School District, with all applicable portions of Utah Procurement Code 63G-6a and R33 Administrative Rule Utah Procurement Rules, "General Procurement Provisions.”

5. LEAs are required to comply with Utah Code 53A-20, Administrative Rule R277-471, the Utah State Board of Education’s School Construction Resource Manual, the ‘Pre- Construction Checklist’ and the ‘Active Construction and Project Closeout Checklist,’ in addition to Utah procurement codes, rules, and guidelines.

D. Construction Surveillance/Administration

1. Scheduling

2. Communications/Meetings

3. Site Surveillance/Inspections

4. Cost Control/Change Order Review

5. Invoice Review

6. Final Inspection/Punch List

7. Project Closeout

E. Communications

1. Construction Meetings

2. Minutes

3. Instructions

4. Reports

II. Detailed Requirements

A. Project Oversight: Provide on-going project administration and tracking services. This includes weekly updates and reports that check and evaluate performance and costs, accuracy, completeness, and efficiency of team members, contractors, etc.

1. Personnel: All individuals performing work under this Contract must have the appropriate licenses, certifications or credentials that prove competence in tasks being performed. All services shall be performed in compliance with industry standards and all federal, state, local and district laws, ordinances, and regulations.

2. The CM/GC is responsible to ensure all employees, including all sub- consultant/subcontractor employees performing work within pre-K12 schools and other environments in which minor children are present, do so being compliant with any applicable federal, state and local codes, rules and guidelines, to ensure the safety and welfare of the occupants, and avoid placing occupants at risk.

B. Project Pre-Design Phase

1. The CM/GC, in conjunction with the architect/engineers, shall coordinate the scope and schedule for each project/program with representatives of SSSD as necessary.

2. The CM/GC, in conjunction with the architect/engineers, shall meet with SSSD as necessary to establish preferred systems and materials to be considered in the design and/or construction phases. The CM/GC, in conjunction with the architect/engineers, shall investigate applicable environmental and energy conservation measures to be incorporated into the project designs.

3. The CM/GC, in conjunction with the architect/engineers, shall investigate options for Energy Star applications for SSSD in ensuring energy efficiency.

4. The CM/GC may participate in the selection of design professionals for each project, ensuring the use of the adopted Statement of Interest (SOI)/Statement of Interest and Qualifications process in the selection.

5. The CM/GC shall submit a schedule of its services and proposed project schedule to SSSD for review and approval, for each individual project.

6. The CM/GC shall communicate with governmental authorities and utility companies when necessary to exchange information and to facilitate any required permits/impact fees. The CM/GC shall respond to design requirements imposed by governmental authorities and utility companies. In conjunction with the architect/engineers, the CM/GC shall also be responsible to file required documents with governmental authorities with jurisdiction over the projects.

7. The CM/GC shall be responsible for providing measured drawings and existing facility surveys when required for each project by design professionals. The CM/GC shall also be responsible to ensure record drawings are provided to SSSD.

8. The CM/GC shall be responsible for identifying any historical items in existing structures that need protection requirements incorporated into the design of new projects.

9. The CM/GC shall be responsible for performing any other pre-design duties as assigned by SSSD.

10. The CM/GC shall be responsible for investigating, understanding, and compliance with respect to adopted building codes, required reporting to other entities, etc.

C. Project Design Phase

1. The CM/GC shall work with the assigned architectural and engineering (A/E) services as required for each project.

2. A project manager shall be assigned to each project by the CM/GC to provide consultation, oversight of design and construction services. The CM/GC shall coordinate meetings with SSSD and/or Architectural and Engineering representatives as necessary to provide overview of the design phase. Design phases include programming, schematic design, design development, construction bid documents, and bidding. The CM/GC shall provide documents resulting from these phases to SSSD and make recommendations concerning acceptability, applicability, feasibility, and constructability.

3. Value engineering may be used at various stages of design to review durability, maintenance, installed costs, and operational costs. The CM/GC shall make recommendations to SSSD regarding specified materials, systems, and equipment for evaluating short term, long term and life cycle costing.

4. Budget review shall occur at the various design phases, as per individual project accepted proposal. The CM/GC shall advise of any budget concerns. The CM/GC shall suggest project design revisions and adjustments as necessary to maintain project scope within the assigned budget.

5. The CM/GC shall provide documentation to comply with any other state or federal law or regulation applicable to the construction project.

6. The CM/GC shall ensure projects are compliant with all federal, state, and local laws rules and guidelines (including all adopted building codes and ADA [Americans with Disabilities Act] requirements).

D. Project Construction Phase

1. During the construction phase, the CM/GC shall interface with SSSD’s architects/engineers. The CM/GC shall meet with SSSD as conditions and construction activities are warranted, or as requested by SSSD, to discuss scheduling, anticipated problems, equipment and material delays, sub-contractor performance, and/or any other issues pertinent to the project. These meetings shall be documented by the CM/GC and copies of minutes disseminated to the attending parties, project files, and other participants. The CM/GC or a qualified member of their staff shall be present at the site during significant construction activities, inspections, and testing. Designated state personnel shall have access at all times to the facilities and to all records and documentation.

2. Start of Construction – The CM/GC in conjunction with the architects/engineers, will schedule and conduct a pre-construction meeting prior to mobilization and start of project. The parties will ensure that all necessary representatives of the CM/GC, SSSD, and any subcontractors, are invited to this meeting. The meeting will provide an overview of the schedule to inform the occupants of the pending project. Building access and work hours are defined at this point to coordinate and minimize the impact to existing occupants, especially ensuring the safety of occupants, and minimizing contact or interaction with minors, while following SSSD's restrictions, rules and guidelines, etc. The CM/GC will be responsible for oversight of all construction activities and for communicating all relevant issues to SSSD. All construction activities shall be scheduled in a way that limits interruptions to SSSD’s activities. Any deviation to this practice will require approval by SSSD.

3. Project Manual – The CM/GC will maintain a project manual that contains correspondence, weekly meeting minutes, requests for payment, change orders, requests for information and other documentation. The manual is to contain a table of contents. All items will be ordered neatly and chronologically.

4. Project costs – Oversee and track overall project costs. The CM/GC shall review all requests for payment for construction work in place and shall validate the appropriateness and accuracy of the payment request. The CM/GC shall then submit approved pay requests to SSSD and their architect for approval and processing. The CM/GC shall also research, investigate, substantiate, interpret, and identify issues related to project costs that may be used in claims by other parties seeking compensation from SSSD. Any potential or pending change to the project contract must be submitted in writing to SSSD for review and approval.

5. South Sanpete School District, without invalidating the construction contract, may order changes in the work within the general scope of the contract, consisting of additions, deletions, or other revisions. The CM/GC shall review these change orders and solicit quotes from the affected contractors. This solicitation shall be in writing and shall define the exact scope of work and shall include drawings and specifications from the A/E when necessary. The CM/GC shall review quotes received from the sub-contractor and shall submit a recommendation to SSSD regarding the proposed change order. The CM/GC shall process change orders, obtaining SSSD’s approval, and any other approvals required by state law. Change orders will be processed in a timely manner so as not to impede the progress of the work.

6. Project Schedule – The CM/GC shall monitor the construction schedule and shall provide SSSD with summary reports documenting changes that impact the ability to deliver the project within the established time frames, including the tasks that are on the critical path. The CM/GC shall advise SSSD on methods to correct or revise the sequencing to bring the project back on schedule.

7. Project Building Inspections and Observation Reports– The CM/GC shall coordinate and schedule all related inspections as required by state and local ordinances, including specific school district requirements. SSSD shall be notified of all inspections. At regular intervals, the CM/GC shall forward project observation reports that include periodic inspections, observing discrepancies and omissions in the work performed by the contractor. In addition, all special testing required by Code will be coordinated by the CM/GC.

The CM/GC shall be aware of any additional reporting and/or compliance requirements for SSSD. For example: LEAs are required by law to have designated School District Building Officials (SDBO). This individual is required to obtain and provide submittals for construction to both the local jurisdiction having authority (city or county) and the Utah State Board of Education. The CM/GC will assist with these submittals.

8. The CM/GC shall track and monitor RFI's and maintain a log of each RFI and its status until resolved. The CM/GC shall obtain any necessary information or determination from the A/E consultants in order to make a recommendation and prepare a response on behalf of SSSD. All such responses shall be reviewed and approved by SSSD before dispersal to affected parties.

9. The CM/GC shall maintain records at the job site, including a current set of the contract documents, a project log, and photographic records of construction progress and problems. Such logs and records shall, at all times, be available to SSSD. The CM/GC shall furnish weekly written progress reports of the work in a form acceptable to SSSD. The CM/GC will also be responsible for project plans on- site used to red-line changes to be incorporated with the as-built drawings. The CM/GC shall be aware of the reporting requirements of SSSD and make this information available to SSSD in a timely manner.

10. Quality Control - The CM/GC shall review the work of the subcontractors to ensure that the work performed, and materials furnished are in accordance with the contract documents. If an interpretation as to the intent of the contract documents becomes necessary, the CM/GC shall confer with the A/E consultants and SSSD to make the final interpretation. With concurrence by SSSD, the CM/GC will submit the interpretation in writing to the subcontractor. The CM/GC will resolve disputes, correct deficiencies and address workmanship quality with the subcontractor as required by the A/E consultants.

11. Special Testing - The CM/GC shall facilitate and coordinate all quality control testing of soils, building materials, systems, and equipment during the course of construction, and provide this information to SSSD as required. The scope of this testing will be jointly determined by the CM/GC, the A/E firm, and testing firms consistent with the provisions of the contract documents and state/federal law. The CM/GC shall coordinate with appropriate parties during construction to plan, schedule and notify testing firms of procedures, test dates, result reports, and distribution.

12. System Commissioning – The CM/GC will be responsible for coordinating the factory startup and commissioning of project components. These include, but are not limited to, HVAC equipment, electrical systems, etc. The CM/GC will ensure that the original design intent is met and fulfilled. Upon completion of the project commissioning, the CM/GC will submit a report that provides an overview of the process and further provides copies of the factory startup of building components. The report shall also include sections from the A/E design team that confirm that the intent of the design has been met. The CM/GC may retain the services of a qualified commissioning agent to oversee and assist with project commissioning, as agreed upon with SSSD.

13. Punch list and Substantial Completion – The CM/GC will oversee the punch list, as generated by the project A/E. The CM/GC will ensure that the A/E firm includes input from SSSD and/or any other representative of SSSD when preparing the punch list.

E. Project Closeout

1. The CM/GC shall coordinate and oversee the completion and closeout of the project. This requirement includes (the following items must be provided to SSSD):

a. Certificate of Occupancy – all USBE documentation submitted

b. Operations and maintenance manuals

c. Record documents (as-builts & conformed specifications)

d. Warranty certificates

e. Punch list completion

f. Building commissioning

g. Training for SSSD

h. Project manual(s)

i. Documentation - contractor claim resolutions

j. Other documentation as required by the project

PROPOSALS

A. Submitting Proposals

If submitting the proposal by email, send to jake.hill@ssanpete.org.

If submitting in person, submit one (1) printed copy, and one (1) digital PDF copy of your proposal on a physical media (i.e., CD, thumb drive, etc.).

Proposals are to be submitted to:

South Sanpete School District ATTN: Jake Hill 39 South Main Street Manti, UT 84642

Proposals are to be submitted to SSSD by 2:00 pm Wednesday, September 2, 2026.

Late submittals will be rejected without consideration. SSSD assumes no responsibility for costs related to the preparation or delivery of submittals.

B. Proposal Evaluation and Potential Interview Invitations

Proposals will be evaluated by SSSD’s Selection Committee. The selection committee will review and rank the submittals. Select specific staff from firms ranked highest may, at SSSD’s discretion, be invited to an interview with the selection committee.

C. Proposal Evaluation – Criteria Weighting

Project Proposal

The interested CM/GC firms shall submit a Project Proposal which includes qualifications, management plan, reference information, and past experience. Provide specific and concise information addressing the following.

Section A

1. A brief profile of the firm, including number of years providing CM/GC services to K-12 public schools under this name.

2. The firm’s address, phone, fax number, website, etc., and the person to contact via email regarding this project.

Section B

1. Identify the proposed project team, including the project manager, site superintendent, project engineer, and other staff to be directly involved on site in the proposed project. Include the town where these individuals permanently reside.

2. Provide an organizational chart to clarify the Contractor’s supervision and support structure during each phase of the project.

3. Clearly identify all personnel that will be included as a Construction Supervision Cost.

4. Identify the years of/and experience possessed by the project manager and site superintendent specific to the pre-construction, construction, and remodeling of K-12 public school facilities. Please include all applicable qualifications, licenses, certifications, etc., of the proposed project manager and site superintendent.

5. Define the percentage of the project manager’s weekly schedule which will be spent physically on the project site. Also, define the percentage of the project superintendent’s weekly schedule which will be spent on the project site.

Section C

1. List the K-12 public school projects, only, the firm has under construction, or has constructed since 2015. As possible, some members of the selection committee will be contacting some of these clients and possibly visiting some of the described projects.

2. Specifically identify and detail K-12 public school projects of similar scope and nature, and detail the specific involvement of each member of the proposed team on these projects.

3. Identify and provide current contact information for the School District Building Official responsible for construction of the previously noted projects. SSSD may contact individuals, not limited to the identified School District Administrator(s) responsible for previous projects, directly familiar with information regarding the firm’s ability to manage schedule, performance, sub- contractors, quality, cost, and other aspects of previous public school projects.

Section D Describe your preferred management plan to meet SSSD’s needs for these projects. The plan should specifically address the following:

1. Information on how the project will be managed, including items such as security and safety controls, quality control, and required interfaces at the site with the subcontractors, municipalities, utilities, inspectors, etc.

2. Information on the firm’s process for screening, selecting, and managing subcontractors, suppliers, vendors, etc.

3. Types of work you plan to self-perform. Specifically define the scope of self-performed work and the advantages to SSSD.

4. Services available during the Preconstruction Phase of this project and the individuals who will be performing these services.

5. Ability to mitigate and respond to emergencies (24/7) on the project site and campus.

6. Ability to articulate, manage, and coordinate building requirements with municipalities and other jurisdictions having authority.

7. Bidding.

Award of Agreement & Fee Determination

Upon evaluation of the interested CM/GC firms, SSSD’s selection committee will determine if it is in the best interest of SSSD to recommend a firm. Upon the committee’s recommendation, SSSD reserves the right to negotiate all fees according to Utah Procurement Code. These fees will be negotiated at the time the opportunity is issued to the recommended firm. If fair and reasonable compensation, contract requirements, and/or contract documents cannot be agreed upon with the recommended firm, SSSD shall advise the firm of the termination of negotiations.

Standard Contract Terms and Conditions

Any contract resulting from this RFP with any qualified CM/GC firm will be subject to AIA Document A133.

Right to Reject Proposals and Waive Technicalities

South Sanpete School District reserves the right to reject any or all proposals or waive any formality or technicality in any proposal in the interest of SSSD.

Award of Agreement

Upon evaluation of the interested CM/GC firms, the selection committee will recommend to SSSD the Highest Scoring CM/GC firm as outlined in this RFP. Upon the selection committee’s recommendation, SSSD intends to enter into an agreement with the recommended CM/GC firm for the APEX building projects.

Agreement and Bond

For each project, the selected firm, simultaneously with the execution of the Guaranteed Maximum Price (GMP), shall be required to furnish a performance bond and a payment bond, both bearing original signatures. The performance and payment bonds shall be for an amount equal to one hundred percent (100%) of the contract sum and secured from a company that meets the requirements specified by SSSD’s procurement policies. Any bonding requirements for subcontractors will be specified in the Supplementary General Conditions of the contract documents.

Termination or Debarment Certifications

The selected firm must submit a certification that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any governmental department or agency. The contractor must also certify that neither it nor its principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the selected firm cannot certify these two (2) statements, the firm shall submit a written explanation of the circumstances for review by SSSD. Firms are to submit these certifications prior to entering into an award agreement.

Self-Performed Work

The selected firm will be allowed to self-perform work for each negotiated project. This work must be billed for at actual cost incurred, plus the Self-Performed Work Markup. Actual costs for self-performed work will be subject to audit. No billing rates will be allowed. The firm must bid its self-performed work. The Contractor’s bid will then be evaluated by SSSD and Design Consultant and must be determined to be the best value bid for the work to be awarded to the Contractor. The cost of any work that is self- performed will be part of the established GMP. Sealed bids for self-performed work shall be submitted to SSSD’s Business Administrator, three (3) hours prior to the bid close time.

Guaranteed Maximum Price (GMP)

For each project, the Guaranteed Maximum Price is the final price that the CM/GC firm agrees to accept, in full performance of the Construction Manager/General Contractor Agreement (CM/GC Agreement) and is based on the final contract drawings and specifications. The GMP shall include all fees and percentages, as well as the costs for General Conditions and all work as required in the Contract Documents.

Please note: Should the work be completed in project phases and bid packages, the successful firm will be required to submit a GMP for each of these phases and packages of the work. The sum or total of all the GMP’s for these phases of the Work, shall be the final GMP. In addition to the Preconstruction Fee, all other GMP’s for the phases of the work shall become part of the CM/GC Agreement by contract modification. The final GMP is normally determined at the completion of the contract documents and receipt of subcontractor’s bids. However, a GMP may be negotiated at an earlier point as may be needed by SSSD.

Licensure

The Contractor shall comply with and require all of its subcontractors to comply with the license laws as required by the State of Utah.

Financial Responsibility of Contractors, Subcontractors and Sub-subcontractors

Contractors shall respond promptly to any inquiry in writing by SSSD to any concern of financial responsibility of the contractor, subcontractor, or sub-subcontractor.

Withdrawal of Proposals

Proposals may be withdrawn upon written request received from proposer until the notice of selection is issued.

Propriety

Upon written request, SSSD will provide a list of firms who submit proposals.

COST PROPOSALS

Pursuant to Utah Code Annotated (UCA) § 63G-6a-707(7), the cost proposal will be evaluated independently from the technical proposal; and as such, must be submitted separately from the technical proposal.

The Cost Proposal shall include the proposed cost of all items required for the project. If the contractor observes that portions of the Contract Documents are at variance with applicable law, building codes, rules, regulations, or contain obvious, erroneous, or uncoordinated information, the Contractor shall promptly notify SSSD Building Official and Architect, and the necessary changes shall be accomplished by Addendum.

Cost Proposals, bearing original signatures, must be typed or handwritten in ink and submitted to the selection committee by email or in a sealed envelope as described previously in this document.

SSSD will use the following cost formula: The points assigned to each offerors cost proposal will be based on the lowest proposal price. The offeror with the lowest Proposed Price will receive 100 % of the price points. All other offerors will receive a portion of the total cost points based on what percentage higher their Proposed Price is than the lowest Proposed Price. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price).

All contractors shall furnish the following fees and markups as part of the Cost Proposal:

Preconstruction Fees: This lump sum fee consists of all costs for the CM/GC to provide the required services of the Preconstruction Phase. No other reimbursable costs will be allowed or considered in addition to this fee.

Construction Management Fee: This lump sum fee shall consist of and include overhead (e.g., home office), profit, and home office personnel who will be managing the project during bidding, construction, and closeout, including the warranty period. This fee does not include General Conditions.

Cost of Bonds: This is the cost of payment and performance bonds based on the FLCC amount.

Construction Supervision Cost: This is a per month cost to the project from notice to proceed to final completion for the CM/GC’s on-site management/supervision team (e.g., project manager, superintendent, etc.).

Contractor Change Order Markup: This is the fixed percentage markup that the Contractor may apply to a Change Order for scope increase to the CM/GC Agreement.

Self-Performed Work Markup: This is a fixed percentage markup that will be applied to the cost for the CM/GC’s actual labor plus burden cost, material costs, and CM/GC costs for self-performed work.

NOTE: SSSD considers the Cost Proposal confidential and proprietary and will not share submitted Cost Proposals, or any information contained there-in, with any other entity. Upon written request, SSSD will provide a summary of the Selection Committee’s ranking of the Cost Proposals, to the CM/GC firms who were invited to submit Cost Proposals for the project(s) identified in this RFP.

PROPOSED PROJECTS

Manti High School 100 W 500 N Manti, UT 84642

APEX Center

· Build an approximately 9,500 square foot building housing flexible classrooms, storage rooms, and bathroom.

· Modify landscaping and ensure accessibility Timeline – to be finished by April 2028

Gunnison Valley High School 35 East 600 South Gunnison, UT 84634

APEX Center

· Build an approximately 9,500 square foot building housing flexible classrooms, storage rooms, and bathroom.

· Modify landscaping and ensure accessibility.

Timeline – to be finished by April 2028 image1.png