SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR

CSP #41-01-26

PARKS MAINTENANCE STORAGE EXPANSION

CITY COUNCIL

Timothy Davis Mayor Jessica Walker Mayor Pro Tem Zoe Grant Councilmember Karl Kuykendall Councilmember Mike Pilkington Councilmember

STAFF

Brynn Myers City Manager Erin Smith Assistant City Manager Kevin Beavers Director of Parks & Recreation

Plans & Specifications Prepared by:

Clark Associates, PLLC Temple, TX

254-899-0899

May 2026

TABLE OF CONTENTS

ADDENDA (if any)

NOTICE TO PROPOSERS

GENERAL INSTRUCTIONS TO PROPOSERS

PROPOSER INFORMATION FORM

REQUIRED PROPOSAL SUPPLEMENTAL INFORMATION

PRICING SHEETS

BID BOND

BOND REQUIREMENT AFFIDAVIT

CONFLICT OF INTEREST QUESTIONNAIRE

GENERAL PROVISIONS

SPECIAL CONDITIONS

WAGE RATES

STANDARD FORM OF AGREEMENT

PERFORMANCE BOND

PAYMENT BOND

CERTIFICATE OF INSURANCE

GUIDELINES FOR CONSTRUCTION OF CONTRACT PREPARATION

TECHNICAL SPECIFICATIONS AND DRAWINGS

GEOTECHNICAL REPORT – LANGERMAN ENGINEERING DATED 9/9/2025

NOTICE TO PROPOSERS

1. GENERAL

Download and submit competitive sealed proposal (CSP) documents online at https://templetx.bonfirehub.com

OR

Submit sealed paper proposals to:

Purchasing Department City of Temple 3210 E Avenue H, Building C Temple, Texas 76501

2. PROJECT SUMMARY

Proposal submittals will be received to furnish all labor and materials and perform all work for the construction of the following described project:

This project is located at the City of Temple (City) Parks & Recreation Administration Office at 1701 North General Bruce Drive, Temple, Texas. Work includes construction of approximately 10,240 square yards of new paved parking areas and six parking structures, along with a new storage facility. The scope of work covers all necessary site preparation, paving, structural components, and associated infrastructure needed to deliver a fully functional, accessible parking and storage solution.

3. BUDGET

The engineer’s estimate of probable cost associated with this project is $3,833,604.

4. CONTRACT TERM

The City anticipates the work will be completed within 360 consecutive calendar days from Notice to Proceed. However, the City and selected Contractor will work to establish an acceptable contract term.

https://templetx.bonfirehub.com/

5. PROPOSAL TIMELINE

Date Event

Monday, May 4, 2026 Release of Proposal Documents

Tuesday, May 12, 2026 11:00 a.m. CST/CDT

On-Site Pre-Proposal Conference & Site Visit

Parks & Recreation Administrative Office 1701 N General Bruce Dr Temple, TX

Thursday, May 14, 2026 12:00 p.m. (noon) CST/CDT

Deadline for Questions related to Proposal

Submit questions in writing to the engineer of record Monty Clark, Clark Associates, at:

mclark@clark-assoc.com.

Tuesday, June 2, 2026 3:30 p.m. CST/CDT

Proposals Due

Submit in Euna Procurement (formerly Bonfire) online bidding portal or sealed paper copies to the Purchasing Department.

Virtual Public Opening

Immediately following time due.

Click here for MICROSOFT TEAMS MEETING.

For audio participation only, call 1-979-307-6962, Conference ID: 413 594 674#

Wednesday, June 3, 2026 3:30 p.m. CST/CDT

Required Proposal Supplemental Information Due

Submit supplemental information to purchasing@templetx.gov.

July 2026 Expected Award of Contract

6. PRE-PROPOSAL CONFERENCE

A voluntary, on-site pre-proposal conference and site visit will be held at 11:00 AM CST/CDT on Tuesday, May 12, 2026.

7. REQUESTS FOR ADDITIONAL INFORMATION

Requests for additional information shall be in writing and submitted through the Euna Procurement (formerly Bonfire) online bidding portal using the ‘VENDOR DISCUSSIONS’ or ‘ASK A QUESTION’ features. Alternatively, requests can be emailed to the engineer of record Monty Clark, Clark Associates, at mclark@clark-assoc.com by the deadline stated in the Proposal Timeline.

mailto:mclark@clark-assoc.com https://teams.microsoft.com/meet/27513438412789?p=mzfBbiIzjrNeysLKFP mailto:purchasing@templetx.gov mailto:mclark@clark-assoc.com

Any interpretations, corrections or changes to this proposal will be made by addenda. All written/published addenda shall become part of this proposal and shall be acknowledged by the proposer in its proposal. All other communications are unofficial and non-binding. Addenda will be released in the Euna Procurement online bidding portal in the ‘Supporting Documentation’ section. It is the sole responsibility of the proposer to verify issuance of addenda and to ensure receipt thereof. If another agenda or construction data website references this project, please also refer to the Euna Procurement online bidding portal mentioned above or contact the City of Temple Purchasing office at (254)298-5655 to verify completeness of the data.

8. PROPOSAL SUBMITTAL INSTRUCTIONS

Sealed proposals will be received until 3:30 PM CST/CDT on Tuesday, June 2, 2026 via the Euna Procurement portal or hard copy submitted to the City of Temple Purchasing Department.

See ‘Electronic Submissions’ and ‘Paper Submissions’ below.

Late submittals will not be accepted or considered. Proposers should be mindful of any potential delays due to security screening procedures, weather, connectivity issues, or other delays whether foreseeable or unforeseeable. Failure to submit a response before the due date and time will result in disqualification of the proposal.

All proposal submissions shall include the following provided forms:

1. Proposer Information Form;

2. Pricing Sheet(s);

3. Required Proposal Supplemental Information (or submit no later than 24 hours after the proposal deadline via email to purchasing@templetx.gov)

4. Bid Bond;

5. Bond Requirement Affidavit; and

6. Conflict of Interest Questionnaire (submit only if applicable).

The proposer is required to submit a bid bond from a reliable surety company, payable without recourse to the order of the City of Temple, in an amount not less than 5% of the total amount of the proposal submitted as a guarantee that proposer will enter into a contract within ten (10) days and execute all necessary bonds (if required) within thirty (30) days after notice of award of the contract to him. Proposers are encouraged to use the City’s bid bond form. The City may reject proposals which include bid bonds submitted on something other than the City’s form if it determines in its sole discretion that the bid bond does not provide the same level of protection as the City’s bid bond form provides.

9. ELECTRONIC SUBMISSIONS

Access the Euna Procurement online bidding portal at https://templetx.bonfirehub.com. The City will use Euna Procurement for communicating all proposal documents, receive any questions or inquiries, issue any associated addenda, and post award notices.

Proposers can contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to the Euna Procurement portal. Proposal submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Euna Procurement.

https://templetx.bonfirehub.com/ mailto:support.bonfire@eunasolutions.com

Proposal submissions may be amended by the Proposer directly in Euna Procurement, but only before the submission deadline.

Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Euna Procurement has built-in lockbox technology that will date stamp proposals and will keep all proposals locked until the proposal opening date and time. The maximum upload file size is 1,000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

10. PAPER SUBMISSIONS

If a proposal is delivered via hardcopy, the envelope or package containing the completed proposal should be marked legibly on the outside with the proposer’s name and address along with the project number and title no later than the due date and time stated in the Project Timeline.

The proposer shall sign and date the proposal where provided within the proposal packet. The person signing the proposal shall have the authority to bind the firm in a contract. Proposals which are not signed and dated in this manner may be rejected.

All paper proposals received in the Purchasing Department will be date and time stamped when received and will be considered to be the official time of receipt.

11. PROPOSAL OPENING, WITHDRAWALS, AND REJECTIONS

After the expiration of the time and date above, sealed proposals will be opened by the Assistant Director of General Services or her representative in the Purchasing Department offices located at 3210 E. Avenue H, Building C, and publicly read aloud.

The proposal opening will be held virtually via Microsoft Teams. Please use the ‘MICROSOFT TEAMS MEETING’ hyperlink provided in the Proposal Timeline. If your computer is not audio equipped, you may also join the meeting via phone by using the instructions provided in the Proposal Timeline.

It is the sole responsibility of the proposer to ensure that their proposal is properly submitted electronically in the Euna Procurement online bidding portal or submitted via hard copy in the Purchasing Department at the City of Temple prior to the proposal opening date and time. Late submissions will not be allowed.

No proposer may withdraw a proposal within sixty (60) days after the actual date of the opening thereof or after award of the contract by the City Council of the City of Temple. Withdrawal of proposal before the end of the sixty (60) days or after award of the contract by the City Council of the City of Temple will be penalized with the forfeiture of the proposer’s bid bond, if applicable.

The City reserves the right to reject any or all proposals and to waive any formality in the bidding.

The City Council will consider the proposals at their next regularly scheduled meeting at the Municipal Building in Temple, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject any or all proposals and waive any formalities. The successful proposer will be required to furnish a performance bond and payment bond in accordance with Texas Government Code Chapter 2253, Subchapter B, §2253.021 in the amount of 100% of the total contract price.

12. PROPOSER ACKNOWLEDGEMENTS

It shall be each proposer's sole responsibility to inspect the site of the work and to inform themselves regarding all local conditions under which the work is to be done as well as carefully examine the plans, specifications, and contract documents pertaining to the work covered by this proposal. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the proposal submitted.

The proposer hereby agrees to furnish all labor, materials and supplies required to construct this project in accordance with the plans, specifications, and contract documents within the time set forth therein and at the prices stated on the Pricing Sheet (Proposal Schedule/Proposal Form).

Prices provided shall include all labor, materials, overhead, profit, insurance, etc. to cover the finished work of the project.

The proposer hereby agrees to commence work on the project on or before a date to be specified by a written “Notice to Proceed” provided by the City and to fully complete the work within 360 consecutive calendar days (or as determined by City and selected Contractor) thereafter as stipulated in the specifications and related contract documents. The proposer hereby further agrees to pay to the City liquidated damages as outlined in Paragraph 1.36.1 of the General Conditions of the contract documents for time in excess of the timeline set forth hereinabove for completion of this project.

By submitting a proposal for this project, the proposer is acknowledging the insurance requirements as outlined in the General Conditions of the contract documents and the proposer is asserting that, if awarded this contract, they can comply with all insurance requirements as specified within 30 days of award of the contract.

Attention of each proposer is particularly called to the schedule of general prevailing rate of per diem wages included in the contract documents and on file in the Purchasing Department for the City of Temple, Texas. Each proposer's attention is further directed to provisions of Chapter 2258 of the Texas Government Code, and the requirements contained therein concerning the above wage scale and payment by the Contractor of the prevailing rates of wages as heretofore established by the Owner in said wage scale.

The Contractor shall be solely responsible for and shall be in complete compliance with the Immigration Reform and Control Act of 1986, concerning the control of unlawful employment of aliens, the requirements for compliance to which statute are contained in section 274A (8 U.S.C.

1324) (Public Law 99-603), and to which statute reference shall be made by the Contractor to ensure compliance.

GENERAL INSTRUCTIONS TO PROPOSERS

1. SCOPE OF WORK

The Contractor shall furnish all labor, superintendence, machinery, equipment, and all materials necessary to complete this project in accordance with contract documents for said project.

2. CONTRACT DOCUMENTS

All work covered by this contract shall be done in accordance with contract documents described in the General Conditions.

All bidders shall be thoroughly familiar with all of the requirements set forth on the contract documents for the construction of this project and shall be responsible for the satisfactory completion of all work contemplated by the contract documents.

All vendors are required to carefully review the contract included in this solicitation packet.

Submission of a bid in response to this solicitation shall serve as acknowledgment that the vendor has reviewed the contract in full and understands the terms and conditions therein. By submitting a response, the vendor affirms its intent and ability to comply with all provisions of the contract, without modification, unless otherwise explicitly stated in their bid submission.

Vendors who seek to take exception to any provision of the contract must clearly identify each exception, providing a detailed explanation and, if applicable, suggested alternative language.

Failure to identify exceptions shall be interpreted as the vendor’s full acceptance of the contract as written.

Please Note: The City reserves the right to reject any exceptions or negotiate alternative terms prior to contract award. Material deviations from the contract may render the bid non-responsive.

3. PLANS FOR USE BY PROPOSERS

It is the intent of the City of Temple that all parties with an interest in submitting a proposal on the project covered by the contract documents be given a reasonable opportunity to examine the documents and prepare a proposal without charge. The contract documents may be examined without charge as noted in the Notice to Proposers.

4. TIME AND ORDER FOR COMPLETION

The construction covered by the contract documents shall be fully complete within the time frame provided in the Notice to Proposers and from the date specified in the Notice to Proceed issued by the City of Temple to the successful proposer.

The Contractor will be permitted to perform the work in the order of his own choosing, provided however, the City reserves the right to require the Contractor to submit a progress schedule of the work contemplated by the contract documents. In the event the City requires a progress schedule to be submitted and it is determined by the City that the progress of the work is not in accordance with the progress schedule so submitted, the City may direct the Contractor to take such action as the City deems necessary to ensure completion of the project within the time specified.

5. PAYMENT

All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of the contract documents.

6. AFFIDAVITS OF BILLS PAID

The City of Temple, Texas, reserves the right, prior to final acceptance of this project to require the Contractor to execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the improvements contemplated by the contract documents have been paid in full and that there are no claims pending, of which the Contractor has been notified.

7. MATERIALS AND WORKMANSHIP

The intent of these contract documents is that only materials and workmanship of the best quality and grade will be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until incorporated into the project. The presence or absence of a representative of the City on the construction site will not relieve the Contractor of full responsibility of complying with this provision. The specifications for materials and methods set forth in the contract documents provide minimum standards of quality which the Owner believes necessary to procure a satisfactory project.

8. GUARANTEES

All equipment and materials incorporated in the project and all construction shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written general guarantee which shall provide that the Contractor shall remedy any defects in the work and pay for any and all damages of any nature whatsoever resulting in such defects that are a result of defective materials or workmanship at no cost to the Owner (City of Temple, Texas).

9. PLANS FOR THE CONTRACTOR

The Contractor will be furnished five (5) sets of drawings, specifications, and related contract documents for his use during construction. Plans and specifications for use during construction will only be furnished directly to the Contractor. The Contractor shall then distribute copies of plans and specifications to suppliers, subcontractors, or others, as required for proper prosecution of the work contemplated by the Contractor.

10. PROTECTION OF THE WORK

The Contractor shall be responsible for the care, preservation, conservation, and protection of all materials, supplies, machinery, equipment, tools, apparatus, accessories, facilities, and all means of construction, and any and all parts of the work, whether the Contractor has been paid, partially paid, or not paid for such work, until the date the City issues its certificate of final acceptance to Contractor.

11. TEXAS STATE SALES TAX

This contract is issued by an organization which qualifies for exemption provisions pursuant to Provisions of the Texas Tax Code, Sections 151.301, 151.307, 151.309 and 151.311. The Contractor should obtain a limited sales, excise and use tax permit or exemption certificate which shall enable him to buy the materials to be incorporated into the work without paying the tax at the time of purchase.

12. PROTECTION OF SUBSURFACE LINES AND STRUCTURES

It shall be the Contractor's responsibility to perform the work contemplated by the contract documents in such a way as to exercise due care to locate and prevent damage to all underground pipelines, utility lines, conduits or other underground structures which might or could be damaged by Contractor during the construction of the project contemplated by these contract documents. The City of Temple, Texas agrees that it will furnish Contractor the location of all such underground lines and utilities of which it has knowledge. However, such fact shall not relieve the Contractor of his responsibilities aforementioned. All such underground lines or structures cut or damaged by Contractor during the prosecution of the work contemplated by this contract shall be repaired immediately to the satisfaction of the City of Temple, Texas, and/or other utilities at Contractor's expense. Contractor may be required to work twenty-four (24) hours per day to repair damage.

13. BARRICADES AND SAFETY MEASURES

The Contractor shall, at his own expense, furnish and erect such barricades, fences, lights, and danger signals, and shall take such other precautionary measures for the protection of persons, property and the work as may be necessary.

The Contractor will be held responsible for all damage to the work due to failure of barricades, signs, and lights to protect it, and when damage is incurred, the damaged portion shall be immediately removed and replaced by Contractor at his own cost and expense. The Contractor's responsibility for maintenance of barricades, signs and lights shall not cease until the date of issuance to Contractor of City's certificate of acceptance of the project.

14. EXPLOSIVES

The use of explosives will not be permitted unless written permission to do so is obtained by the Contractor from the City. In all cases where written permission is obtained for the use of explosives, the Contractor shall assume full responsibility for all damage which may occur as a direct or indirect result of the blasting. In addition, in all cases where explosives are authorized to be used, the Contractor shall use utmost care so as not to endanger life or property and the Contractor shall further use only such methods as are currently utilized by persons, firms or corporations engaged in similar type of construction activity.

Explosive materials shall not be stored or kept at the construction site by the Contractor.

In all cases where explosives are to be used during the construction of the project contemplated by this contract, it shall be the duty of the Contractor to notify each utility company having structures (above or below the ground) in proximity to the site of the work, of Contractor's intention to use explosives, and such notice shall be given sufficiently in advance to enable the companies to take such steps as they may deem necessary to protect their property from injury.

Such notices, however, shall not relieve the Contractor of responsibility for any damage resulting from his blasting operations.

15. CONTRACTOR'S REPRESENTATIVE

The Contractor shall be required to have a responsible local representative available at all times while the work is in progress under this contract. The Contractor shall be required to furnish the name, address, and telephone number where such local representatives may be reached during the time that the work contemplated by this contract is in progress.

16. INSURANCE

The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Provisions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory to the City, or in a form approved by the City Attorney’s Office. Proof of coverage shall be furnished to the City and written notice of cancellation, non-renewal or reduction in coverage will be provided thirty (30) days in advance of cancellation or change. All "endeavor to" language must be stricken. All language similar to "but failure to mail such notice shall impose no obligations or liability of any kind upon the company," must be stricken. All policies shall contain an agreement on the part of the insurer waiving the right to subrogation. The insurance certificates furnished shall name the City as an additional insured. All workers must be covered by worker’s compensation insurance. Proof must be provided for all persons working for general or subcontractors, regardless of status as employee or independent contractor. No one may work on the project without such proof.

17. LABOR AND WORKING HOURS

Attention of each proposer is particularly called to the schedule of general prevailing rate of per diem wages included in these contract documents. The wage rate which must be paid on this project shall not be less than specified in the schedule of general prevailing rates of per diem wages as above mentioned. The proposers' attention is further directed to the requirements of Chapter 2258 of the Texas Government Code providing for the payment of the wage schedules above mentioned and the proposer's obligations thereunder. The inclusion of the schedule of general prevailing rate of per diem wages in these contract documents does not release the Contractor from compliance with any wage law that may be applicable. Construction work under this contract requiring an inspector will not be performed on weekends or holidays unless the following conditions exist:

1. The project being constructed is essential to the City of Temple's ability to provide the necessary service to its citizens.

2. Delays in construction are due to factors outside the control of the Contractor. The Contractor is approaching the penalty provisions of the contract, and Contractor can show he has made a diligent effort to complete the contract within the allotted time.

Before construction work requiring an inspector is to be performed on weekends or holidays, the Contractor must notify Owner's Representative not less than three full working days prior to the weekend or holiday he desires to do work and obtain written permission from Owner's Representative to do such work. The final decision on whether to allow construction work, requiring an inspector on weekends or holidays will be made by the Owner's Representative.

In any event, if a condition should occur or arise at the site of this project or from the work being done under this contract which is hazardous or dangerous to property or life, the Contractor shall immediately commence work, regardless of the day of the week or the time of day, to correct or alleviate such condition so that it is no longer dangerous to property or life.

18. PAYMENT OF EMPLOYEES

The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without discount, not less often than once each week.

The Contractor shall forfeit as a penalty to the City of Temple on whose behalf this contract is made, sixty ($60) dollars for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract documents.

19. SUBMISSION OF PROPOSALS

The proposer should submit his proposal on forms furnished by the City. The City may reject proposals submitted on something other than the City’s forms if the City determines in its sole discretion that the form(s) does not provide the same level of protection or information as the City’s form(s). All blank spaces in the forms shall be correctly filled in distinctly and legibly.

If the proposal is submitted by an individual, his name must be signed by him. If the proposal is submitted by a partnership or association, the name and address of each member must be given and the proposal signed by a member of the firm, association or partnership, or person duly authorized. If the proposal is submitted by a company or corporation, the company or corporate name and business address must be given, and the proposal shall be signed by an official or duly authorized agent. Powers of attorney authorizing agents or others to sign proposals must be properly certified and must be in writing and submitted with the proposal.

The City reserves the right, after the proposals have been opened and before the contract has been awarded, to require of a proposer the following information:

a. The experience record of the proposer showing completed jobs of a similar nature to the one covered by the proposed contract and all work in progress with bond amounts and percentage completed.

b. A sworn statement of the current financial condition of the proposer.

c. Equipment schedule.

d. Project completion schedule and cash flow diagram.

All proposal submissions shall include the following electronic submissions through the Euna Procurement online bidding portal:

1. Proposer Information Form;

2. Pricing Sheet(s);

3. Required Proposal Supplemental Information (or submit no later than 24 hours after the proposal deadline via email to purchasing@templetx.gov)

4. Bid Bond;

5. Bond Requirement Affidavit; and

6. Conflict of Interest Questionnaire (submit only if applicable).

20. AMOUNT OF CONTRACT

This project is supported by a unit price contract as identified in the Pricing Sheet (Proposal Schedule/Proposal Form), and payments will be made at the unit price and quantity of items constructed and/or installed. The unit prices stated in the Pricing Sheet (Proposal Schedule/Proposal Form) will also be used for situations where quantities increase or decrease through a properly executed change order. The Contractor will not be compensated for work performed before they have a change order executed by the City in their possession.

The prices as recorded by the proposer on the Pricing Sheet (Proposal Schedule/Proposal Form) shall include all labor, materials, overhead, profit, insurance, etc., to cover the finished work of the project as defined herein.

21. LENGTH OF CONTRACT

Any time extension request must be submitted within seven (7) days of the underlying cause for delay.

22. EVALUATION PROCESS

Proposals will be opened publicly to identify the names of the proposers and their respective proposed contract pricing. Other contents of the proposals will not be disclosed prior to award or rejection by City Council.

Proposals will be evaluated by the City in consultation with the City’s consultant. The proposer understands and must agree that if a contract is awarded, it will be awarded to the proposer submitting the best value to the City. The City is not bound to accept the lowest priced proposal if that proposal is judged not to be the best value for the City, as solely determined by the City.

Criteria Explanation of Criteria Weight

Proposed Amount

The City will consider the total contract cost as part of its evaluation. The City shall have the right to negotiate pricing on any item within the Proposed Pricing Schedule with the highest ranked proposer.

The proposer submitting the lowest proposed pricing shall receive the highest number of points in this category, and the proposer submitting the highest proposed pricing shall receive the lowest number of points in this category.

Firm Experience & Reputation

The City will consider the proposer’s specific experience and reputation as a general contractor and the proposer’s key subcontractors in constructing projects of the same or similar type, size, nature, and class as the project being proposed.

Consideration will be given to the feedback from proposer’s prior customers regarding the proposer’s ability to complete projects on time and without significant contractor-initiated change orders.

Personnel Experience & Reputation

The City will consider qualifications, experience, and reputation of key personnel (e.g. project manager and onsite superintendent) in constructing projects of the same or similar type, size, nature, and class as the project being proposed.

Project Approach

The City will consider each firm’s safety plan and performance, quality assurance plan, warranty approach, and proposed timeline. The timeline scoring will not be strictly based on how fast a contractor can complete the project, but how the contractor thinks through lead-times of equipment and materials, the coordination of building the multi-faceted project, and the ease of understanding the proposed timeline.

Value Engineering Opportunities

The City will consider the proposer’s ability to identify cost-saving or efficiency-enhancing alternatives that maintain or improve project quality.

After opening the proposals and within 30 days of the opening, the City will evaluate and rank each proposal with respect to the published selection criteria described under this section. After opening and ranking, an award may be made on the basis of the initially submitted proposal, without discussion, clarification, or modification, or the City may discuss with the selected offeror, cost adjustments and other elements of the proposal. Other than the data read at the public opening, the City will not disclose any information derived from the proposals submitted by competing proposers in conducting such discussions.

To assist in the evaluation process, the City may request an interview with the highest ranked proposer(s). Any cost of attending or participating in an interview is at the sole discretion of the proposer, and the City will not compensate or reimburse a proposer for any cost associated with participating or preparing for an interview.

If the City determines that it is unable to reach a satisfactory agreement with the first ranked proposer, the City will formally and in writing, terminate discussions with that proposer and proceed to the next proposer in the order of the selection ranking until a contract can be negotiated or all proposals are rejected.

23. COPY OF CONTRACT DOCUMENTS

Proposer understands and agrees that the contract to be executed by proposer shall include the following:

a. Addenda (if any)

b. Notice to Proposers

c. General Instruction to Proposers

d. Proposer Information Form

e. Pricing Sheet(s)

f. Required Proposal Supplemental Information

g. Bid Bond

h. Bond Requirement Affidavit

i. Conflict of Interest Questionnaire, if applicable

j. General Provisions

k. Special Conditions

l. Wage Rates

m. Standard Form of Agreement

n. Performance Bond

o. Payment Bond

p. Certificate of Insurance

q. Guidelines for Construction of Contract Preparation

r. Technical Specifications and Drawings

s. Geotechnical Report

23. PERMITS

The Contractor will be required to file for the appropriate permits as required by City Ordinance.

However, the City will waive the permit application fees associated with obtaining the permits.

24. CONFLICT OF INTEREST

Section 176.006 of the Texas Local Government Code, as amended through HB 23, requires a vendor of the City of Temple to file a completed conflict of interest questionnaire if the vendor has a business relationship with the City and:

a. has an employment or other business relationship with a City of Temple local government officer or a family member of the City of Temple local government officer that results in that person receiving taxable income, other than investment income, that is more than $2,500 in the preceding twelve months;

b. has given a City of Temple local government officer or an officer’s family member, one or more gifts totaling more than $100 in the preceding twelve months, excluding a political contribution as defined by Title 15 of the Election Code or food accepted as a guest; or

c. has a family relationship with a City of Temple local government officer.

A vendor is required to file a completed questionnaire with the City Secretary’s office not later than the seventh business day after the later of the following:

a. the date the vendor begins discussions or negotiations to enter into a contract with the City of Temple or submits an application or response to a proposal; or

b. the date the vendor becomes aware of any business relationship as outlined in the preceding paragraph.

“Local Government Officer” means:

a. a member of the governing body (i.e., mayor or council member);

b. a director, superintendent, administrator, or other person designated as an executive officer of the City of Temple; or

c. an agent of the City of Temple who exercise discretion in the planning, recommending, selecting, or contracting of a vendor.

State law requires that a vendor file an updated completed questionnaire with the City Secretary’s office not later than the 7th business day after the date on which the vendor becomes aware of an event that would make a statement in the questionnaire incomplete or inaccurate.

Compliance with this law is the responsibility of each proposer/vendor.

The Conflict of Interest Questionnaire (Form CIQ) is provided under Questionnaires Section, Required Forms.

25. CERTIFICATE OF INTERESTED PARTIES

The City is required to comply with Texas Government Code 2252.908 Disclosure of Interested Parties for contracts that:

a. require an action or vote by the City Council before the resulting contract can be signed;

b. have a value of at least $1 million; or

c. require registration as a lobbyist under Texas Government Code Chapter 305.

If the resulting contract, if any, meets one of the criteria above, a Certificate of Interested Parties (Form 1295) will be required before the contract is executed. See the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/1295/.

http://www.ethics.state.tx.us/filinginfo/1295/

COMPLETE & UPLOAD TO EUNA PROCUREMENT OR SUBMIT VIA HARD COPY

CSP #41-01-26 Parks Maintenance Storage Expansion

PROPOSER INFORMATION FORM

1. Company Information

Company Name: ____________________________________________________________

Business Address: ___________________________________________________________

Remit-to Address, if different: ___________________________________________________

Tax Identification Number: _____________________________________________________

Contact Person: _____________________________________________________________

Phone: ____________________________________________________________________

Email: _____________________________________________________________________

2. Addenda Our company has reviewed and formally acknowledges receipt of all addenda, if any, provided in the Euna Procurement e-procurement portal. Please record the number of addenda acknowledged here:

____________ (number of addenda acknowledged)

3. Credit Check Authorization The City is required to determine whether a Proposer who may be awarded a contract is financially responsible. The City may run a credit check on the potential contractor before award of the contract. By signing this Proposer Information Form, I hereby authorize the City of Temple, credit bureau, or other investigative agency employed by the City of Temple to investigate my credit history and financial responsibility.

____________ (initial to confirm)

PROPOSER INFORMATION FORM

continued

4. Authorized Personnel State your firm’s personnel authorized to give representations regarding your proposal or resulting contract, if any:

Name/Title Phone Email

5. Authorization*

Authorized Signature**: _______________________________________________________

Print Name: ________________________________________________________________

Title: ___________________________________ Date: ____________________________

*By signing this Proposer Information Form, you are asserting you have reviewed the plans, specifications, and contract documents associated with this proposal, have the ability to perform and comply with the contract terms as stated herein, and are an authorized representative with the authority to bind your company in a legally binding contract.

** Signatures must be either original signatures or electronic signatures executed through a validated electronic signature platform. Typed names, initials, or any form of manually entered text in place of a signature will not be accepted.

REQUIRED PROPOSAL SUPPLEMENTAL INFORMATION

Each proposer shall submit the supplemental information below either the proposal submission or by email within 24 hours of the proposal submittal deadline to purchasing@templetx.gov:

1. FIRM EXPERIENCE & REPUTATION

a. Provide the information below for two (2) comparable projects completed in the last five (5) years that are similar in scope to this project.

b. Projects must have been completed by the same regional office that will manage the City’s project. Projects completed by the same team members proposed in Section 2 Personnel Experience & Reputation below are strongly preferred.

c. Provide the following for each project:

• Project owner

• Project description including facility purpose, size, type of construction, significant amenities, etc.

• Construction dates

• Original and actual construction duration in months

• Original contract value, a list of change orders with cause, and final construction cost

• Project delivery method (CMAR, CSP, low bid, design-build, JOC, etc.)

• Project manager and project superintendent

• Design firm contact information (name, phone, email)

• Owner representative contact information (name, title, phone, and email)

2. PERSONNEL EXPERIENCE & REPUTATION

a. Identify the proposed project manager and on-site superintendent. Provide brief resumes including:

• Employment history

• Relevant project experience in the last five (5) years on projects similar scope to this project

• At least two (2) professional references who can speak to the individual’s construction management performance (name, phone, and email)

b. Identify any previous projects where the project management and on-site superintendent have worked together.

c. Identify the percentage of time that the project manager and onsite superintendent, individually, will be dedicated to the proposed project.

d. Identify supporting construction administration leaders and staff in place to support the proposed project manager and superintendent.

3. PROPOSED SUBCONTRACTORS

a. Identify the subcontractor(s) your firm expects to use for the following scopes of work.

If selections have not yet been finalized, more than one potential subcontractor may be listed.

• Sitework

• Flatwork

• Pre-engineered metal building

• Roof

• Electrical

b. For each listed subcontractor listed, provide a brief description of your firm’s past experience working with the subcontractor on similar projects.

4. PROJECT APPROACH

Describe your firm’s approach to managing this project and your standard procedures used to establish, monitor, and achieve project objectives. Include the following:

a. Proposed construction schedule identifying major milestones and accounting for anticipated lead times for schedule-critical materials and equipment.

b. Construction administration software or project management system used by your firm, and how it will support communication, documentation, and coordination with the City.

c. Approach to risk identification, mitigation, and safety management, including how safety is prioritized within your organization.

d. Quality assurance and quality control procedures, including the roles and responsibilities of the personnel assigned to this project.

e. Post-construction warranty response procedures, including how warranty requests are received, tracked, and resolved.

5. VALUE ENGINEERING OPPORTUNITIES

a. Provide any value engineering (VE) recommendations, including line-item cost impacts for each recommendation.

b. VE proposals will be evaluated based on their potential to:

• Reduce construction or long-term operating and maintenance costs

• Improve durability or resistance to weather and vandalism

• Enhance functionality, accessibility, or overall user experience

c. If no VE opportunities are recommended, provide a brief explanation.

PRICING SHEET(S)

Access to the most recent version of the Excel Pricing Sheets can be located under the ‘Supporting Documentation’ section in the Euna Procurement ebidding portal.

1. ELECTRONIC SUBMISSION

a. Proposers shall submit Pricing Sheet(s) in Excel format in the ‘Required Forms’ section of Euna Procurement online bidding portal.

b. A summary of subtotal/total pricing shall also be entered into the ‘Pricing’ section in Euna Procurement.

2. PAPER SUBMISSION

Proposers shall complete the Pricing Sheet(s) in the Excel format and print the sheets to include in the paper submission.

Item No.

Estimated Quantity

Unit Description of Item Unit Price Extended

1 100% LS Furnish and install all materials, labor, overhead, and profit required to provide Site Preparation, Miscellaneous Demolition, Haul Off, and Site Clearing, including but not limited to; existing utility and structure verification, potholing, bracing, and/or protection; construction staking; hydromulch grass seeding; per project specifications and details, complete in place per lump sum.

2 100% LS Furnish and install all materials, labor, overhead, and profit required to provide Mobilization, Bonds, Permits and Insurance, per project specifications and details, complete in place per lump sum.

3 100% LS Furnish and install all materials, labor, overhead, and profit required to provide and implement a Storm Water Pollution Prevention Plan (SWPPP), per project specifications and details, complete in place per lump sum.

4 100% LS Furnish and install all materials, labor overhead, and profit required to provide all Grading and Earthwork (Cuts, Fills, and Stockpile), at locations shown on plans, per project specifications and details, complete in place per lump sum.

5 100% LS Furnish and install all materials, labor, overhead, and profit required to provide New Buildings and Parking Structures; including but not limited to structural foundation and building pad; all structural members and reinforcement; all utilities including water service, electrical service and electrical permitting; all wiring, and building systems; roofing; masonry; and all miscellaneous appurtenances, per project plans, specifications, and details, complete in place per lump sum.

6 100% LS Furnish and install all materials, labor, overhead, and profit required to provide New Mechanical & Electrical Systems; including but not limited to concrete pull boxes, electrical conduits, 2" and 4" pvc sleeves, connectors; lighting, cameras, wiring, etc.

and all miscellaneous appurtenances, per project plans, specifications, and details, complete in place per lump sum.

7 100% LS Furnish and install all materials, labor, overhead and profit required to provide, New Electrical Service and Coordination with ONCOR, at locations shown on plans, per project specifications and details, complete in place per lump sum.

8 15 SY Furnish and install all materials, labor, overhead, and profit required to saw cut, remove, and replace existing Reinforced Concrete Pavement Section, at locations shown on plans, per project specifications, notes and details, complete in place per square yard.

9 8,552 SY Furnish and install all materials, labor overhead, and profit required to provide New 6" Reinforced Concrete Pavement Section, at locations shown on plans, per project specifications and details, complete in place per square yard.

10 10,424 SY Furnish and install all materials, labor, overhead and profit required to provide, New 6" Crushed Limestone Base, at locations shown on plans, per project specifications and details, complete in place per square yard.

11 10,424 SY Furnish and install all materials, labor, overhead and profit required to provide Subgrade preprations, at locations shown on plans, per project specifications and details, complete in place per square yard.

12 221 LF Furnish and install all materials, labor overhead, and profit required to provide New Reinforced Concrete Stem Wall with Chain Link Fencing, at locations shown on plans, per project specifications, notes and details, complete in place per linear foot.

13 324 LF Furnish and install all materials, labor overhead, and profit required to provide New Limestone Block Retaining Wall, including but not limited to french drain, granular backfill, topsoil, etc. at locations shown on plans, per project specifications, notes and details, complete in place per linear foot.

14 100% LS Furnish and install all materials, labor, overhead, and profit required to provide New Pavement Striping at locations shown on plans, per project specifications and details, complete in place per lump sum.

15 4 EA Furnish and install all materials, labor, overhead, and profit required to provide Connection to Existing Water Main, including but not limited to; thrust blocking, Mega-Lug Joint Restraint, and Foster Mechanical Joint Adaptors, or pre-approved equals, at locations shown on plans, per project specifications and details, complete in place per each.

PRICING SHEET

CSP #41-01-23 Parks Maintenance Storage Expansion

Item No.

Estimated Quantity

Unit Description of Item Unit Price Extended

16 570 LF Furnish and install all materials, labor, overhead, and profit required to provide New 6” PVC C900 DR14 Water Main, including but not limited to; trenching, embedment, backfill, miscellaneous fittings, and thrust blocking, at locations shown on plans, per project specifications and details, complete in place per linear foot.

17 2 EA Furnish and install all materials, labor, overhead, and profit required to provide New 6"x6" MJ Tapping Sleeve and Valve Assembly, including but not limited to sawcut, removal, and replacement of existing paving; trenching; backfill and embedment;

connections; fittings; valves; and all appurtenances, at locations shown on plans, per project specifications and details, complete in place per each.

18 1 EA Furnish and install all materials, labor overhead, and profit required to provide new 6”x6” MJ Tee, including but not limited to; thrust blocking and Mega-Lug Joint Restraint and Foster Mechanical Joint Adaptors, or pre-approved equals, at locations shown on plans, per project specifications and details, complete in place per each.

19 1 EA Furnish and install all materials, labor overhead, and profit required to provide new 6” MJ Gate Valve, including but not limited to; thrust blocking and Mega-Lug Joint Restraint and Foster Mechanical Joint Adaptors, or pre-approved equals, at locations shown on plans, per project specifications and details, complete in place per each.

20 5 EA Furnish and install all materials, labor overhead, and profit required to provide new 6” MJ 45 degree bend, including but not limited to; thrust blocking and Mega-Lug Joint Restraint and Foster Mechanical Joint Adaptors, or pre-approved equals, at locations shown on plans, per project specifications and details, complete in place per each.

21 1 EA Furnish and install all materials, labor overhead, and profit required to provide new 6" MJ Plug, including but not limited to; thrust blocking and Mega-Lug Joint Restraint and Foster Mechanical Joint Adaptors, or pre-approved equals, at locations shown on plans, per project specifications and details, complete…