1-003 Specifications 26005331.pdf

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T H E C I T Y O F M I D L A N D

SPECIFICATION

26005331 Sale of Radio Communication Equipment & Accessories

RFB No.

SURPLUS RADIO COMMUNICATIONS EQUIPMENT SALE

1. SCOPE OF SALE

The City of Midland is soliciting sealed bids for the purchase of surplus and used Radio Communications Equipment, primarily consisting of Harris public safety radio systems, accessories, installation hardware, infrastructure equipment, and related communications components that have been removed from service as part of system modernization and replacement initiatives.

The equipment is offered for sale on an "AS-IS, WHERE-IS" basis without warranty of any kind.

The inventory includes approximately 7120 individual items across multiple equipment categories, including but not limited to:

Chargers & Power Accessories

Desktop Chargers Portable Batteries Power and charging accessories

Mobile Radios & Mobile Transceivers

Harris M7100 Mobile Transceivers M7300/M5300 Mobile Transceivers Harris XG-75M/M7300/M5300 35W Mobile Radios Harris XG-100 Portable/Multi-Band Radios Mobile radio installation hardware and accessories

Portable Radios

Harris XG-25 Portable Radios Harris XG-75 Portable Radios Harris XG-75 Yellow Portable Radios Harris XG-45 Portable Radios

Control Heads & Radio Controllers

Harris Control Heads MACOM Control Heads Jaguar Control Heads Associated mounting hardware

Microphones & Audio Equipment

Harris Mobile Microphones Harris Portable Microphones Harris XG-25 Mobile Microphones

OTTO Portable Microphones OTTO 500 Portable Microphones MACOM Mobile Microphones Jaguar Portable Microphones

Speakers & Audio Accessories

Harris Speakers Mobile Speakers Speaker Connectors Speaker Mounts

Portable Radio Accessories

Portable Batteries Portable Antennas Belt Clips Button Clips Portable Holsters Dust Covers Stubby Antennas

Mobile Radio Installation Hardware

Dash Mounts KT008608 Mounts FP-Georion Mounts Remote Mounts Mobile Antennas Antenna Cables Microphone Clips Miscellaneous Mounting Hardware

Base Stations & Infrastructure Equipment

M/A-COM Base Radio Site Racks Tower Site Racks Smart Sirens Tower Antennas Tower Site Equipment Tower Top Site Equipment

GPS & Timing Equipment

Trimble Equipment and Accessories

Cabling & Connectivity Components

CAM Cables Antenna Cables Speaker Connectors Associated RF and communications cabling

Miscellaneous Communications Equipment

Mobile Radio Kits Holsters Hardware Accessories Miscellaneous Communications Support Equipment

Inventory Quantities The inventory currently includes approximately:

QUANTITY OF

ITEMS TYPE OF ITEMS

QUANTITY OF ITEMS

REMARKS

1 XG-25M DES ENCRYPTION 31 MOBILE TRANSCEIVER

2 UNITY (FOR FIRE) 13 MOBILE TRANSCEIVER

3 XG-75M/M7300/M5300, 35W 70 MOBILE TRANSCEIVER

4 XG-100 TRANSCEIVER 55 MOBILE TRANSCEIVER

5 M7100 (NEW IN BOX) 34 MOBILE TRANSCEIVER

6 MACOM CONTROL HEAD 197 CONTROL HEADS

7 HARRIS CONTROL HEAD 178 CONTROL HEADS

8 TRANSMISSION IMPAIRMENT

MEASURING SET

TRANSMISSION

IMPAIRMENT MEASURING

SET

9 POWER SUPPLY 1 POWER SUPPLY

10 M7100 TRANSCEIVER 153

11 M7300/M7533 TRANSCEIVER 191 MOBILE TRANSCEIVER

12 MOBILE ANTENNA 111

13 DESKTOP CHARGERS 581

14 SPEAKERS 453

FIRE XG-75 PORTABLE

(YELLOW)

16 XG-75 PORTABLE (BLACK) 219

17 XG-95 PORTABLE 20

18 XG-75e NO KEYPAD 9

19 XG-25 PORTABLE 242

MACOM HARRIS CONTROL

HEAD

MACOM TRANSCEIVER WITH

CONTROL HEAD

MACOM TRANSCEIVER

WITHOUT CONTROL HEAD

MOBILE MICROPHONE (L

BEND)

MACOM MOBILE

MICROPHONE

QUANTITY OF

ITEMS TYPE OF ITEMS

QUANTITY OF ITEMS

REMARKS

25 KT008608 MOUNTS 262

26 FP-GEORION MOUNTS 30

27 KT-80310 MOUNTS 36

HAVIS CONTROL HEAD

MOUNTS

29 13056 MOUNTS 13

30 RANDOM MOUNTS 30

31 FM-104859 MOUNTS 502

32 XG-25 MOBILE (IN BOX) 20

33 TRIMBLE 79

34 TRIMBLE WIRING 12

MISC CUT UP TOWER

CABLING

36 MOBILE ANTENNA CABLE 17

37 TRANSCEIVER CABLE 30

38 5300 IN BOX 3

PORTABLE BATTERY BELT

CLIPS

40 PORTABLE ANTENNA 495

MOBILE MICROPHONE

BUTTON MOUNT

MOBILE SPEAKER

TRANSCEIVER SPEAKER

CONNECTOR

43 BATTERY BELT CLIP BUTTON 54

44 HELIAX (R) CABLE 84

45 ZERO PORTABLE HOLSTER 22

46 14011-001-03 RADIO HOLSTER 40

14035-4201-01 PORTABLE

HOLSTER

48 PORTABLE BATTERY 868

49 XG-45 PORTABLE 14

50 MACOM BASE RADIO 7

JAGUAR PORTABLE

52 PORTABLE MICROPHONE 346

53 WHELEN MICROPHONE 12

YELLOW OTTO PORTABLE

XG-25 MOBILE MICROPHONE

TOTAL ITEMS 7120 appox

Detailed equipment listings and quantities are provided in the above table – Inventory Quantities.

Sale Requirements The City prefers to sell the inventory as a single lot sale. However, the City reserves the right to accept, reject, negotiate, or award bids in a manner deemed to be in the best interest of the City.

The successful bidder shall purchase all awarded equipment and shall be responsible for:

Loading and removal of equipment Transportation and shipping Packaging and handling Permits and regulatory compliance Labor and equipment required for removal Disposal of unusable materials

All costs associated with pickup and removal shall be borne solely by the successful bidder.

Equipment Inspection Prospective bidders are strongly encouraged to inspect the equipment prior to submitting a bid. Equipment inspections shall be scheduled through the City of Midland's designated representative.

The City makes no warranties or representations regarding:

Operational condition Functionality Completeness Merchantability Fitness for a particular purpose Software licensing Programming status Encryption capability

All equipment is sold strictly "AS IS, WHERE IS", with no guarantee expressed or implied.

2. BIDDER CONTACT:

All potential bidders shall direct ALL questions, areas for bid clarification and specification verification to the Purchasing Agent IN WRITING, via mail or fax as follows:

The City Of Midland FAX: (432) 685-0523 Office of the Purchasing Agent OR P.O. Box 1152 Email: purchasing@midlandtexas.gov Midland, TX 79702

All bidders on the bid list will then be notified of the questions and presented an answer. Information provided by other City personnel shall not be considered binding.

3. DEFINITIONS

3.1. OWNER

City of Midland

3.2. CONTRACTOR

Successful Bidder

4. REQUIREMENTS

Vendor shall comment in the right margin as to whether or not his bid meets or exceeds the minimum specification shown. Please explain how it exceeds or falls short of the requirement. Use blue or Black ink if completed by hand or typewriter. A separate sheet may be used as long as each item is identified and the sheet(s) are signed.

Requirement Vendor Comment

4.1.1. Monetary - Cash

4.1.1.1. Successful bidder(s) will make a monetary cash payment for the inventory items.

4.2. GENERAL

4.2.1.1. Bidders will be able to inspect the Radio Communication Equipment & Accessories by contacting

- Alicia Lee at 432-234-2361 or email at alee@midlandtexas.gov (preferred)

- Andrew Clifton at 432-701-8212 or email at aclifton@midlandtexas.gov

- Mansoor Chaudhary at 432-685-7187 or email at mmansoor@midlandtexas.gov

4.2.3. Delivery:

4.2.3.1. Successful bidder shall take delivery of the Radio Communication Equipment & Accessories upon finalizing all required paperwork.

5.1.1. THIS CHRISTMAS RADIO COMMUNICATION EQUIPMENT &

ACCESSORIES ARE SOLD “AS IS, WHERE IS”. THE CITY OF

MIDLAND MAKES NO WARRANTY, EXPRESSED OR IMPLIED, AS

TO THE CONDITION OF THE ITEM BEING SOLD.

5.1.3. ALL SALES ARE FINAL.

6. BID WAIVERS:

A. WAIVER OF ATTORNEY FEES: BY SUBMITTING THIS BID, BIDDER AGREES TO WAIVE AND

DOES HEREBY KNOWINGLY, CONCLUSIVELY, VOLUNTARILY AND INTENTIONALLY WAIVE

ANY CLAIM IT HAS OR MAY HAVE IN THE FUTURE AGAINST THE CITY, REGARDING THE

AWARD OF ATTORNEY’S FEES, WHICH ARE IN ANY WAY RELATED TO THE BID, THE

CONSTRUCTION, VALIDITY OR INTERPRETATION OF THE BID DOCUMENTS, OR THE

CONSTRUCTION, VALIDITY, INTERPRETATION, AWARD, OR BREACH OF THE CONTRACT.

4.1 . PAYMENT

4.2.1 . Inspection

5. WARRANTY

5.1. NO WARRANTY

THE BIDDER SPECIFICALLY AGREES THAT IF THE BIDDER BRINGS OR COMMENCES ANY

LEGAL ACTION OR PROCEEDING RELATED TO THIS BID, THE CONSTRUCTION, VALIDITY OR

INTERPRETATION OF THE BID DOCUMENTS, OR THE CONSTRUCTION, VALIDITY,

INTERPRETATION, AWARD, OR BREACH OF THE CONTRACT, INCLUDING BUT NOT LIMITED

TO ANY ACTION PURSUANT TO THE PROVISIONS OF THE TEXAS UNIFORM DECLARATORY

JUDGMENTS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE SECTION 37.001, ET. SEQ.,

AS AMENDED), OR CHAPTER 271 OF THE TEXAS LOCAL GOVERNMENT CODE, THE BIDDER

AGREES TO ABANDON, WAIVE AND RELINQUISH ANY AND ALL RIGHTS TO THE RECOVERY

OF ATTORNEY’S FEES TO WHICH BIDDER MIGHT OTHERWISE BE ENTITLED.

BIDDER AGREES THAT THIS IS THE VOLUNTARY AND INTENTIONAL

RELINQUISHMENT AND ABANDONMENT OF A PRESENTLY EXISTING KNOWN RIGHT. THE

BIDDER ACKNOWLEDGES THAT IT UNDERSTANDS ALL TERMS AND CONDITIONS OF THE BID

DOCUMENTS INCLUDING BUT NOT LIMITED TO THE CONTRACT. THE BIDDER FURTHER

ACKNOWLEDGES AND AGREES THAT THERE WAS AND IS NO DISPARITY OF BARGAINING

POWER BETWEEN THE CITY AND THE BIDDER. THIS SECTION SHALL NOT BE

CONSTRUED OR INTERPRETED AS A WAIVER OF SOVEREIGN IMMUNITY.

THE BIDDER AND CITY ARE RELYING ON THEIR OWN JUDGMENT. EACH PARTY HAD THE

OPPORTUNITY TO DISCUSS THESE BID DOCUMENTS, INCLUDING THE CONTRACT, WITH

COMPETENT LEGAL COUNSEL PRIOR TO SUBMISSION OF THE BID OR EXECUTION OF THE

CONTRACT.

B. WAIVER:

BIDDER’S WAIVER:

BY SUBMITTING A BID, THE BIDDER AGREES TO WAIVE AND DOES HEREBY VOLUNTARILY

AND INTENTIONALLY WAIVE, ABANDON AND RELINQUISH ANY CLAIM THE BIDDER HAS OR

MAY HAVE IN THE FUTURE AGAINST THE CITY OF MIDLAND, TEXAS, AND THE CITY’S

EMPLOYEES, AGENTS AND OFFICERS, ARISING OUT OF OR IN ANY WAY CONNECTED WITH

THE FOLLOWING:

1. THE ADMINISTRATION, EVALUATION OR RECOMMENDATION OF ANY BID;

2. WAIVER OR DELETION OF ANY OF THE REQUIREMENTS UNDER THE BID

DOCUMENTS OR THE CONTRACT DOCUMENTS;

3. ACCEPTANCE OR REJECTION OF ANY BIDS; OR

4. AWARD OF THE CONTRACT.

BY SUBMITTING A BID, THE BIDDER ACKNOWLEDGES THAT THE BIDDER UNDERSTANDS

ALL OF THE TERMS OF THE BIDDING DOCUMENTS AND CONSENTS TO THE BIDDING

PROCESS AND THE POSSIBILITY OF A NEGATIVE ASSESSMENT. BY SUBMITTING A BID, THE

BIDDER ACKNOWLEDGES AND AGREES THAT THERE WAS AND IS NO DISPARITY OF

BARGAINING POWER BETWEEN THE BIDDER AND THE CITY OF MIDLAND, TEXAS. THE

BIDDER AGREES THAT THIS IS THE INTENTIONAL RELINQUISHMENT OF A PRESENTLY

EXISTING KNOWN RIGHT. BY SIGNING THE REQUEST FOR BID AND/OR BELOW, YOUR

COMPANY AGREES TO THE ABOVE WAIVER(S).