09225-02-ExhibitC-BidPriceWorksheet.xlsx
XLSX spreadsheet 36 KB Posted
- Attached to
- Lubricants, Greases & Gear Oil, and DEF
- Solicitation number
- 09225-02
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Bid Price Worksheet (Exhibit C) for Solicitation 09225-02, issued by the State of Washington for a statewide procurement of lubricants, greases, gear oils, and diesel exhaust fluid (DEF). The solicitation encompasses four categories: Category 1 (Lubricants including mineral, synthetic, blended, and specialty types), Category 2 (Eco-Friendly Lubricants including EALs and re-refined options), Category 3 (Greases, Gear Oils, and similar lubricating products), and Category 4 (DEF). The market basket for evaluation includes specific quantities across multiple product types and container sizes, ranging from 55-gallon drums to bulk pricing per gallon, with total quantities varying by category. Bidders must complete two parts of the worksheet: Part 1 requires submission of a published price list effective July 24, 2026, and a proposed percent discount off list prices for each category being bid; Part 2 requires pricing for all items in the market basket using the submitted price list and discount, with extended prices calculated for evaluation purposes.
Pricing must be provided per gallon and must clearly match the submitted published price list, with the higher price prevailing if discrepancies exist. All costs including delivery, credit card fees, and vendor management fees must be incorporated into the bid price with no additional line-item fees permitted on invoices. Bidders must bid all items within a category to be considered for award; any blank items, items marked as "n/a," or items priced at zero will result in rejection of the entire category bid. If the published price list does not contain prices in gallons, bidders must supply conversion formulas as an addendum. Failure to follow any instructions in the exhibit will render a bid non-responsive. The market basket is for evaluation purposes only; if awarded, the full published price list for each awarded category must be made available to purchasers throughout the contract term.
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Other files
| File | Type | Posted |
|---|---|---|
| 09225-02-ExhibitA1-Bidder'sCertification.docx | DOCX document | |
| 09225-02-CompetitiveSolicitation.docx | DOCX document | |
| 09225-02-ExhibitB-Contract.docx | DOCX document | |
| 09225-02-ExhibitA2-FTAClausesCertifications.docx | DOCX document | |
| 2618 RFP Hydrogen Tube Trailers.docx | DOCX document |
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Text version
Instructions Solicitation 09225-02 - Lubricants, Grease & Gear Oil, and DEF Exhibit C - Bid Price Worksheet
| Exhibit Instructions |
| Exhibit C - Bid Price Worksheet includes two worksheets that the Bidder must complete. Part 1 will identify the discount being proposed by the Bidder, for each category being bid upon, and provide the Published Price List, for prices effective as of July 24, 2026. Part 2 offers a market basket of commonly purchased items. Bidders must use the prices and discount provided in Part 1 to complete Part 2 for all items in the market basket. This will generate an evaluatable price for the items in the market basket. The market basket will be evaluated as described in the solicitation Section 4: Bid Evaluation. |
Notes:
~The market basket is for evaluation purposes only. If awarded a contract, the full Published Price List for each awarded category must be available to Purchasers.
~A Bidder WILL be deemed non-responsive if they fail to follow any of the instructions in this exhibit.
Part 1 - Discount (complete first) This worksheet will gather the Bidder's proposed percent discount, off of the Published List Price, that will be given to all products in each category throughout the contract term.
Bidders should identify their proposed discount for each category they are bidding on. If a category is left blank, is marked 'n/a', or is listed as a zero discount, that category will be considered to be not bid upon.
The percent discount submitted here must be used to complete Part 2.
Bidders must provide a link(s) to the Published Price List, or submit a pdf copy of the price list, for all items available in that category. The prices in the list provided must be used to complete Part 2.
Specific details of how to complete Part 1 are provided in that tab.
Part 2 - Market Basket (complete second) Bidders must provide pricing for all items listed in the category(ies) they are bidding on. If any items within a category are left blank, marked 'n/a', or indicate zero cost ($0.00), the bid WILL be rejected for that entire category.
Prices provided must match the submitted Published Price List provided in Part 1, and the discount must match what was provided in Part 1. If a Bidder uses a price that does not clearly and specifically match the price on the submitted Published Price List, the higher price will prevail and be used for evaluation.
The extended price, including the discount, must cover all costs, including but not limited to: delivery costs, credit card/e-payment fees, Vendor Management Fee (see Exhibit B - Contract, Section 11.2). No additional fees can be added as a separate line item to any invoice.
Specific details of how to complete Part 2 are provided in that tab.
Part 1 - Discount
| Part 1 - Discount |
| Instructions: Complete this worksheet first, before filling out Part 2 - Market Basket. |
~ Fill in the Bidder's Name.
~ Published Price List: Provide a link to the Published Price List(s) that will be available, or submit a pdf copy of the Published Price List. (see Exhibit B - Contract, Included Goods/Services for details). The Published Price List provided should be for prices that are effective on July 24, 2026. If the Published Price List includes Market Basket items that are not priced in gallons, please supply the conversion formula as an addendum.
~ % Discount: Provide the discount you will offer off of the Published Price List(s), for each Category.
Complete the above for every category being bid on. If not bidding on a category, leave that line blank, enter '0' or 'n/a'.
| Bidder Name: | ||
| Category | Published Price List(s) (link) | |
| Prices effective on July 24, 2026 | % Discount | |
| Category 1: Lubricants - |
including mineral, synthetic, blend of mineral & synthetic, and specialty lubricants (marine, rail, drilling rig, etc.)
Category 2: Eco-FriendlyLubricants (including EAL's and re-refined)
| Category 3: Greases & Gear Oils, and similar lubricating products. |
| Category 4: DEF (Diesel Exhaust Fluid) |
DiscountLists
| List | List 2 |
| Enter MFG in Part 1 first | Enter MFG in Part 1 First |
Part 2 - Market Basket
| Part 2 - Market Basket |
| Instructions: Complete this worksheet second, after filling out Part 1 - Discount. |
~ Fill in the Bidder's Name.
~ Manufacturer Product Description: Fill in the Manufacturer Product Description, from the Published Price list that was provided in Part 1. Ensure the product description matches the product description on the Published Price List.
~ Bid Price: Fill in the price, per gallon, from the Published Price List that was provided in Part 1. If a Bidder uses a price that does not clearly and specifically match the price on the submitted Published Price List, the higher price will prevail and be used for evaluation. All prices provided must be in gallons. If the submitted Published Price List does not contain prices in gallons, please supply the conversion formula as an addendum.
~ Bidders must bid all items in a category to be considered for award. If any items within a category are left blank, marked 'n/a', or indicate zero cost ($0.00), we WILL reject the bid for that entire category.
~ If not bidding on a category, leave those lines blank, enter '0', or enter 'n/a'.
The discount that was provided in Part 1 will autopopulate, as will the subtotal and extended prices.
| Bidder Name: | ||
| Category 1: Lubricants | ||
| Category/Product Type | Manufacturer Product Description | |
| (brand, description and product number) | Bid Price |
per gallon
| (from price list) | % Discount | |||||
| Subtotal | Qty in Market Basket | Extended Price | ||||
| Lubricants - Mineral | ||||||
| 15W40 - diesel engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| Lubricants - Synthetic | ||||||
| 15W40 - diesel engine - 55 gallon drum | 0% | $ - 0 | 110 | $ - 0 | ||
| 15W40 - diesel engine - 275 gallon tote | 0% | $ - 0 | 550 | $ - 0 | ||
| 15W40 - diesel engine - bulk price per gallon | 0% | $ - 0 | 1000 | $ - 0 | ||
| 10W30 - diesel engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 10W30 - diesel engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 10W30 - diesel engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| 5W30 gas engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 5W30 gas engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 5W30 gas engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| Lubricants - Blended (synthetic & mineral) | ||||||
| 15W40 - diesel engine - 55 gallon drum | 0% | $ - 0 | 110 | $ - 0 | ||
| 15W40 - diesel engine - 275 gallon tote | 0% | $ - 0 | 550 | $ - 0 | ||
| 15W40 - diesel engine - bulk price per gallon | 0% | $ - 0 | 1000 | $ - 0 | ||
| 10W30 - diesel engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 10W30 - diesel engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 10W30 - diesel engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| 5W30 gas engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 5W30 gas engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 5W30 gas engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| Lubricants - Specialty (marine, rail, drilling rig, etc.) | ||||||
| 20W40 LS - diesel engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 20W40 LS - diesel engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 20W40 LS - diesel engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| Premium Turbine Oil - ISO VG 68 - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| Total Evaluable Price for this Category: | $ - 0 |
| Category 2: Eco-Friendly Lubricants (including EAL's and re-refined) | |
| Product Type/Subcategory | |
| Manufacturer Product Description | |
| (brand, description and product number) | Bid Price |
per gallon
| (from price list) | % Discount | |||||
| Subtotal | Qty in Market Basket | Extended Price | ||||
| 15W40 - diesel engine - 55 gallon drum | 0% | $ - 0 | 110 | $ - 0 | ||
| 15W40 - diesel engine - 275 gallon tote | 0% | $ - 0 | 550 | $ - 0 | ||
| 15W40 - diesel engine - bulk price per gallon | 0% | $ - 0 | 1000 | $ - 0 | ||
| 10W30 - diesel engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 10W30 - diesel engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 10W30 - diesel engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| 5W30 gas engine - 55 gallon drum | 0% | $ - 0 | 55 | $ - 0 | ||
| 5W30 gas engine - 275 gallon tote | 0% | $ - 0 | 275 | $ - 0 | ||
| 5W30 gas engine - bulk price per gallon | 0% | $ - 0 | 500 | $ - 0 | ||
| Total Evaluable Price for this Category: | $ - 0 |
| Category 3: Greases, Gear Oil, Other | |
| Product Type/Subcategory | |
| Manufacturer Product Description | |
| (brand, description and product number) | Bid Price |
per gallon
| (from price list) | % Discount | ||||||
| Subtotal | Qty in Market Basket | Extended Price | |||||
| Red Lithium Complex Grease, NLGI #2 - drum | |||||||
| (Multiplex Red Grease #2 or similar) | 0% | $ - 0 | 55 | $ - 0 | |||
| Automatic Transmission Fluid - drum | |||||||
| (Super ATF or similar) | 0% | $ - 0 | 55 | $ - 0 | |||
| AW (Anti-Wear) Hydraulic Oil 32 - drum | 0% | $ - 0 | 55 | $ - 0 | |||
| AW (Anti-Wear) Hydraulic Fluid 46 - drum | 0% | $ - 0 | 55 | $ - 0 | |||
| Total Evaluable Price for this Category: | $ - 0 |
| Category 4: DEF (Diesel Exhaust Fluid) | ||||||
| Product Type/Subcategory | Manufacturer Product Description | |||||
| (brand, description and product number) | Bid Price per gallon | |||||
| (from price list) | % Discount | |||||
| Subtotal | Qty in Market Basket | Extended Price | ||||
| DEF (Diesel Exhaust Fluid) - 55 gallon drum | 0% | $ - 0 | 165 | $ - 0 | ||
| DEF (Diesel Exhaust Fluid) - 275 gallon tote | 0% | $ - 0 | 825 | $ - 0 | ||
| DEF (Diesel Exhaust Fluid) - bulk | 0% | $ - 0 | 2000 | $ - 0 | ||
| Total Evaluable Price for this Category: | $ - 0 |
File details come from the government source that posted it. Updated .