09225-02-CompetitiveSolicitation.docx

Summary Page for Competitive Solicitation No. 09225-02 Lubricants, Greases & Gear Oil, and Diesel Exhaust Fluid (DEF) Contracts awarded by Category

Background Competitive Solicitation 09225 was issued on March 19, 2026. During the evaluation phase, DES identified that the solicitation’s proposed evaluation structure was insufficient to fairly evaluate the bids. As such, the solicitation has been modified to better outline a fair evaluation process. This solicitation, 09225-02, is the revised version, and is open for bidding by all Bidders.

This revised solicitation will be posted for a limited time; the deadline for submitting bids will be Thursday, July 30, 2026.

What has been revised All Bidders must fully read all of the revised solicitation documents in order to fully understand the changes. Below is a summary of the changes for overview purposes only:

· Eco-Friendly lubricants have been moved to a separate, individual category, to meet Purchaser requests and State priorities.

· Scoring, and award criteria have been revised:

· Enterprise Services will award contracts to all responsive & responsible Bidders by category. In each category, all Bidders who achieve a score within 55% of the highest scoring Bidder (including the EO 18-03 points) will receive a contract award in that category.

· This means that the Market Basket evaluation for each Category will be converted to points, as described by the Solicitation Section 4.3, and all Bidders who achieve the 55% point threshold will receive a Contract award for that Category.

· Changes were made to Exhibit C – Bid Price Worksheet:

· Bidders are required to submit pricing for all Market Basket items in the category they are bidding on. If any items within a category are left blank, marked 'n/a', or indicate zero cost ($0.00), we WILL reject the bid for that entire category.

· All prices provided must be in gallons. If the submitted Published Price List does not contain prices in gallons, please supply the conversion formula as an addendum.

· If the submitted price for any one or more Market Basket items does not match the price list provided, the higher price will prevail and be used for evaluation.

· Language clarifications were made to more clearly describe the following:

· The primary intent for these contracts is for bulk purchasing (bulk, totes, drums). Individual pack sizes should be made available, but are seldom purchased through this contract.

· Full product catalogs must be available to purchasers, for all available items within the contracted Categories, throughout the life of the contract. The Market Basket in Exhibit C contains commonly purchased items but is not representative of all of the items that will be purchased. The Market Basket items are used for solicitation scoring purposes only.

· No minimum orders are allowable under this contract. Not for any items, or for any delivery locations.

A prebid conference will be held on Thursday, July 16 at 1pm to discuss the changes made to this solicitation, and response expectations. The details and link to attend the prebid conference are provided in Sections 2.4 and 2.5 of the Competitive Solicitation. Attendance is not mandatory in order to submit a bid, but it is encouraged.

Response Expectations If your business submitted a bid in response to the original solicitation, you will need to resubmit ALL of the required documents in order to be deemed responsive. The following Exhibits have not changed, so you may resubmit the same versions you submitted previously:

· Exhibit A1 – Bidders Certification

· Exhibit A2 – FTA Clauses Certification However, Exhibit C – Bid Price Worksheet, has been revised:

· You will need to complete the updated Exhibit C, and include current price lists to support your bid, in order to be deemed responsive and move into evaluation. Previously received versions of Exhibit C, or price lists, will NOT be accepted as responses for this revised solicitation.

If your business did not submit a bid in response to the original solicitation, you may respond to this revised solicitation. You will need to fully read all of the solicitation documents and submit all required Exhibits as described by this solicitation.

Competitive Solicitation No. 09225-02 For Lubricants, Greases & Gear Oil, and Diesel Exhaust Fluid (DEF) Contracts awarded by Category

Interested Bidders: On behalf of the Washington State Department of Enterprise Services (“Enterprise Services”), thank you for your interest in contracting with the State of Washington to provide goods/services. To ensure a fair and transparent procurement process that is open to all qualified vendors, Washington’s Procurement Code for Goods/Services (RCW 39.26) requires that this procurement be conducted through a competitive solicitation process.

This Competitive Solicitation is designed to result in contracts (“Contract(s)” or “Enterprise Procurement Solution Contract(s)”) that can be used by any Washington State agency as well as other specified eligible purchasers (collectively, “Purchasers”) to purchase the specified goods/services from awarded Bidders (“Contractor” for purposes of the resulting contract). Accordingly, this Competitive Solicitation and the resulting Enterprise Procurement Solution Contracts have unique features, requirements, and terminology, which are explained further in the Bidder Contracting Guide for Enterprise Procurement Solution Contracts for Goods and Services (“Contracting Guide”).

This Competitive Solicitation consists of this document and the exhibits identified in the summary table attached as Appendix A – Summary Table of All Exhibits & the Required Bid Submittals.

This Competitive Solicitation is organized into the following four sections and one appendix:

· Section 1 – Opportunity: Describes the opportunity for Bidders - i.e., what goods/services are being solicited; award type; number of awards; historical sales information; and historical purchasers.

· Section 2 – Competitive Solicitation Process: Describes the procurement process for this Competitive Solicitation.

· Section 3 –Submitting A Bid: Details how Bidders prepare and submit a bid.

· Section 4 – Bid Evaluation: Details how Enterprise Services will review and evaluate bids to determine Contract awards.

· Appendix A: Summary Table of All Exhibits & the Required Bid Submittals.

SECTION 1 – OPPORTUNITY

This section describes the goods/services that are included in the Competitive Solicitation. Bidders, if awarded a Contract, would provide such goods/services to Purchasers who utilize the Contract. This section also includes available historical data about prior purchases that may help Bidders evaluate the potential opportunity including, when available, prior purchasing data.

1.1. SCOPE OF INCLUDED GOODS/SERVICES. Enterprise Services is using this Competitive Solicitation to solicit competitive bids from qualified Bidders to provide a full selection of bulk engine lubricants, greases, gear oils and similar lubricating products, and diesel exhaust fluid (DEF) (“Lubricants, Greases & Gear Oil, and DEF” or “Goods/Services”). All products must be licensed and certified by the American Petroleum Institute (API) and meet or exceed the technical specifications and performance requirements detailed in Exhibit B - Contract, in the section titled ‘Included Goods/Services’.

State Agencies and Eligible Purchasers operate a variety of equipment, ranging from light vehicles to heavy construction machinery, marine vessels, and specialized equipment. These operations require lubricating oils, a variety of greases & gear oils, and diesel exhaust fluid (DEF) that meet industry performance standards. Products are primarily purchased in bulk, totes, or drums, with occasional smaller pack sizes needed. Purchasers facilitate projects which use Federal Transportation Agency (FTA) funds, therefore successful Bidders must comply with all FTA requirements provided in Exhibit A2 - FTA Clauses Certification.

The goals of contract are to:

· supply a full range of products, in bulk quantities, which meet applicable specifications, to be delivered statewide. The resultant contract will allow purchasers access to the full published price list of the awarded Contractor(s), for each category for which they are awarded.

· supply environmentally friendly product options, in all categories, which also meet applicable specifications, to be delivered statewide.

· Support optimal equipment performance and extended service life.

Details and additional product requirements can be found in Exhibit B-Contract, in the section titled "Included Goods/Services."

1.2. CONTRACT AWARD(S). Enterprise Services intends to award Contracts as set forth below:

Contract Category. Enterprise Services intends to award Contracts for each of the following three (3) Contract Categories:

· Contract Category 1 – Lubricants – including: mineral, synthetic, blend of mineral & synthetic, and specialty lubricants (marine, rail, drilling rig, etc.).

· All products in this category must be licensed and certified by American Petroleum Institute (API), i.e.: products must carry the API ‘starburst’ and ‘donut.’

· Products that also meet Environmental Protection Agency (EPA) standards for Environmentally Acceptable Lubricants (EAL) must be clearly identified as such.

· Contract Category 2 – Eco-Friendly Lubricants (including EAL’s and re-refined).

· All products in this category must be licensed and certified by American Petroleum Institute (API), i.e.: products must carry the API ‘starburst’ and ‘donut.’

· All products in this category must meet Environmental Protection Agency (EPA) standards for Environmentally Acceptable Lubricants (EAL).

· Contract Category 3 – Greases & Gear Oils, and similar lubricating products.

· All products in this category must be licensed and certified by American Petroleum Institute (API), i.e.: products must carry the API ‘starburst’ and ‘donut.’

· Products that also meet Environmental Protection Agency (EPA) standards for Environmentally Acceptable Lubricants (EAL) must be clearly identified as such.

· Contract Category 4 – Diesel Exhaust Fluid (DEF).

· DEF must be licensed and certified by American Petroleum Institute (API), i.e.: products must carry the API ‘starburst’ and ‘donut.’

· Products must meet ISO 22241 DEF requirements.

· Products that also meet Environmental Protection Agency (EPA) standards for Environmentally Acceptable Lubricants (EAL) must be clearly identified as such.

Bidders may bid on one, multiple, or all specified Contract Categories.

Contract Awards. Enterprise Services will award contracts to all responsive & responsible Bidders by category. In each category, all Bidders who achieve a point score within 55% of the highest scoring Bidder (including the EO 18-03 points) will receive a contract award for that category.

1.3. PRIOR SALES. Historically, in the prior contract, annual total sales were approximately $5,100,000 for the Goods/Services among all eligible Purchasers. Total potential or estimated contract sales for this Competitive Solicitation are not known. The resulting Contract(s) will be available for use by all eligible Purchasers. Such Purchasers will decide whether the Contract meets their needs and whether they use the Contract to purchase included Goods/Services. Enterprise Services does not represent or guarantee any potential purchases from the resulting Contract(s). Below is an estimate of the top selling items historically, represented as a percentage of average annual sales.

All other products: less than 1%

1.4. PURCHASERS. Historically, for prior contracts, the following chart(s) identify entities who used the contracts:

SECTION 2 – COMPETITIVE SOLICITATION PROCESS

This section describes the procurement process for this Competitive Solicitation, including:

· Information about the purpose of the Competitive Solicitation;

· The Competitive Solicitation process;

· The form and term of the intended Contract(s);

· Important deadlines for this Competitive Solicitation;

· Information about the Pre-Bid Conference;

· Where to direct questions or concerns regarding the Competitive Solicitation;

· Limits on Bidder communications during the Competitive Solicitation process;

· Information about the complaint, debrief and protest process; and

· The process for potential amendments or modifications to the Competitive Solicitation.

2.1. PURPOSE OF THE COMPETITIVE SOLICITATION. This Competitive Solicitation is a required formal process for Enterprise Services to receive competitive bids from interested Bidders. Enterprise Services:

· Will review and evaluate such bids using the process and criteria stated herein; and

· Intends to award Enterprise Procurement Solution Contract(s) for the specified Goods/Services.

2.2. COMPETITIVE SOLICITATION PROCESS. Enterprise Services, on behalf of the State of Washington, is issuing this Competitive Solicitation to establish and award Enterprise Procurement Solution Contract(s) that eligible Purchasers can choose to utilize to purchase specified Goods/Services from Bidders who are awarded a Contract. Such Enterprise Procurement Solution Contract(s) enable eligible Purchasers to purchase included Goods/Services without incurring the cost or delay of conducting multiple separate procurements. Bidders who are awarded a Contract have more efficient and cost-effective access to multiple Purchasers through established, commercially reasonable, contractual terms and conditions to provide the Goods/Services.

Note: For purposes of this Competitive Solicitation and the resulting Contract, eligible Purchasers include:

· WASHINGTON STATE AGENCIES. All Washington state agencies, departments, offices, divisions, boards, and commissions.

· WASHINGTON STATE INSTITUTIONS OF HIGHER EDUCATION. Any the following institutions of higher education (colleges) in Washington:

· State universities – i.e., University of Washington & Washington State University;

· Regional universities – i.e., Central Washington University, Eastern Washington University, & Western Washington University

· Evergreen State College;

· Community colleges; and

· Technical colleges.

· CONTRACT USAGE AGREEMENT PARTIES. Any of the following types of entities that have executed a Contract Usage Agreement with Enterprise Services:

· Political subdivisions (e.g., counties, cities, school districts, public utility districts) in the State of Washington;

· Federal governmental agencies or entities;

· Public-benefit nonprofit corporations (i.e., public benefit nonprofit corporations as defined in RCW 24.03A.245) who receive federal, state, or local funding); and

· Federally recognized Indian Tribes located in the State of Washington.

2.3. CONTRACT FORM & TERM. As stated in Exhibit B – Contract, the Contract term is up to ninety-six (96) months. The Contract is subject to earlier termination as stated therein. Although Contract use is optional for eligible Purchasers other than Washington State agencies, all eligible Purchasers are subject to the same contract terms, conditions, and pricing as Washington State agencies.

2.4. COMPETITIVE SOLICITATION DEADLINES. The following table identifies important dates for this Competitive Solicitation:

at 1pm (Pacific Time) Attend via Microsoft Teams Join: Pre-Bid Conference Teams Meeting Meeting ID: 233 514 229 614 236 Passcode: gm2GS7oJ

11:59 pm (Pacific Time)

11:59 pm (Pacific Time)

Note: As required by Washington law, this Competitive Solicitation is posted to Washington’s Electronic Business Solution (“WEBS”). See RCW 39.26.150. As set for in the Contracting Guide, interested Bidders must register in WEBS. In the event there are amendments to this Competitive Solicitation, Enterprise Services will post such amendments to WEBS. Similarly, in the event of any timely Bidder questions (i.e., questions raised during the Pre-Bid Conference or the Question & Answer Period), Enterprise Services will post written responses to such questions to WEBS.

2.5. PRE-BID CONFERENCE. Enterprise Services will host a virtual Pre-Bid Conference at the date and time stated in Section 2.4, above. Bidders are encouraged to attend and participate, but attendance is not mandatory.

The Pre-Bid Conference for this revised solicitation will focus on:

· Explaining the revisions to the Competitive Solicitation and the requirements for submitting a revised or new bid.

· Allow Bidders to raise questions or concerns regarding the Competitive Solicitation.

As practicable, Enterprise Services will address Bidder questions or concerns that are raised during the Pre-Bid Conference at that time. To ensure a fair and transparent procurement process for all potential Bidders, however, Enterprise Services will identify Bidder questions or concerns raised during the Pre-Bid Conference and the Procurement Coordinator will provide and post to WEBS an official written response prior to the end of the Question & Answer Period.

Bidders who wish to attend the Pre-Bid Conference may request reasonable accommodations by contacting the Procurement Coordinator before the Pre-Bid Conference.

2.6. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation must be directed to the following Procurement Coordinator:

· NAME: Susan Jabal

· Email: DEScontractsstrategy@des.wa.gov The Procurement Coordinator will post written answers to Bidder questions or concerns WEBS. Bidders are encouraged to submit questions and concerns regarding the Competitive Solicitation as early in the process as possible to allow the Procurement Coordinator time to consider and respond.

Note: If Bidders have questions or concerns regarding the Contract (see Exhibit B – Contract), Bidders timely must submit such questions or concerns, in writing, to the Procurement Coordinator before the Deadline for Submitting Questions stated in Section 2.4, above. Enterprise Services does not intend to negotiate substantive terms and conditions pertaining to the resulting Contracts at Contract award.

2.7. BIDDER COMMUNICATION DURING THE COMPETITIVE SOLICITATION. During the Competitive Solicitation process, Bidders must direct all communications regarding this Competitive Solicitation to the Procurement Coordinator stated in Section 2.6, above. Bidders must rely ONLY on this Competitive Solicitation, written amendments to this Competitive Solicitation, and written answers to Bidder questions or concerns posted to WEBS. In no event will oral communications regarding this Competitive Solicitation be binding. Unauthorized Bidder contact regarding this Competitive Solicitation with other state employees or Purchasers involved with the Competitive Solicitation may result in Bidder disqualification.

2.8. COMPLAINTS, DEBRIEFS, & PROTESTS. This Competitive Solicitation and resulting Contract awards are subject, as applicable, to complaints, debriefs, and protests as explained in the Contracting Guide, which may impact the dates set forth above. As stated in the Contracting Guide:

· Bidder complaints and debrief requests must be emailed to the Procurement Coordinator stated in Section 2.6, above; and

· Bidder protests must be sent to the Protest Officer as stated in the Contracting Guide.

2.9. COMPETITIVE SOLICITATION – AMENDMENT & MODIFICATION. Enterprise Services reserves the right to amend and modify this Competitive Solicitation. Bidders will receive notifications, amendments, modifications, or updates regarding this Competitive Solicitation ONLY if they have registered and downloaded this Competitive Solicitation directly via WEBS. Bidders must be registered in WEBS to be awarded a Contract. Visit WEBS to register.

SECTION 3 – SUBMITTING A BID

This section identifies how to prepare and submit a bid to Enterprise Services for this Competitive Solicitation. Bidders must review and follow the Competitive Solicitation requirements including those set forth in the exhibits, which detail the information that Bidders must provide to Enterprise Services. By responding to this Competitive Solicitation and submitting a bid, Bidders acknowledge having read and understood the entire Competitive Solicitation, including the Contracting Guide, and accept all information contained within this Competitive Solicitation.

3.1. RESUBMITTING A BID TO THE REVISED SOLICITATION. If your business submitted a bid in response to the original solicitation, you MUST submit ALL solicitation documents again in order to be deemed responsive. The following Exhibits have not changed, so you may resubmit the same versions you submitted previously, or you may submit the new versions:

· Exhibit A1 – Bidders Certification

· Exhibit A2 – FTA Clauses Certification Exhibit C – Bid Price Worksheet, has been revised. Your business will need to carefully review the revised Solicitation documents and Exhibit C – Bid Price Worksheet. You will need to complete the updated Exhibit C, and include current price lists to support your bid, in order to be deemed responsive and move into the evaluation phase of the solicitation. Previously received versions of Exhibit C, or price lists, will not be accepted as responses for the revised solicitation.

3.2. SUBMITTING A NEW BID TO THE REVISED SOLICITATION. If your business did not submit a bid in response to the original solicitation, you may respond to this revised solicitation. To do so, follow the instructions below.

3.3. BID FORMAT. Required Bid Submittals must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by Enterprise Services, Bidders must submit Required Bid Submittals and permitted ancillary documents to Enterprise Services in MS Word, MS Excel, or Adobe PDF. Where required, Bidders may sign Required Bid Submittals using either a physical or electronic signature.

3.4. PRICING. Bidders must identify and include all cost elements in their pricing. In the event that Bidder is awarded a Contract, the total price for the Goods/Services shall be Bidder’s price as submitted. Except as provided in the Contract, there shall be no additional or other costs of any kind.

· Credit Cards (aka Purchase Cards or P-Cards): If Bidder is awarded a Contract, the total price for the Goods/Services shall be the same regardless of whether Purchasers make payment by cash, credit card, or electronic payment. Bidder shall bear, in full, any processing or surcharge fees associated with the use of credit cards or electronic payment.

· Vendor Management Fee: The resulting Contract from this Competitive Solicitation shall include a Vendor Management Fee (“VMF”) as stated in the Contract attached as Exhibit B – Contract. Bidder’s pricing shall reflect and include the VMF within Bidder’s pricing and Bidder, if awarded a Contract, shall not add a separate line item charge for such VMF to any Contractor invoices to Purchasers.

3.5. SUBMITTING BIDS. Bidders must email Required Bid Submittals to DEScontractsstrategy@des.wa.gov. Please note:

· Bidder’s email, including all attachments, must not exceed 30MB in size.

· Enterprise Services will not accept or open zipped files.

· Enterprise Services will acknowledge bid receipt by responsive email. If Bidder does not receive such acknowledgement within five (5) business days, Bidder must contact the Procurement Coordinator to confirm acknowledgement of bid receipt. Acknowledgement of bid receipt is not a determination on the bid’s responsiveness.

3.6. ADDITIONAL BID SUBMITTALS. Bidders may not provide unsolicited materials. If Enterprise Services expressly has stated, in writing, that supplemental materials may be provided, Bidders must identify such supplemental materials as stated by Enterprise Services.

3.7. PUBLIC RECORDS. Submitted bids and any supplemental Bidder materials pertaining to this Competitive Solicitation are subject to Washington’s Public Records Act (RCW 42.56) and, in the event of a public records request, will be disclosed as stated in the Contracting Guide.

SECTION 4 – BID EVALUATION

This section states how Enterprise Services will review and evaluate bids for this Competitive Solicitation.

4.1. OVERVIEW. Enterprise Services will review and evaluate bids for this Competitive Solicitation as follows:

· BID REVIEW: Enterprise Services will review bids to determine bid responsiveness as stated in Section 4.2, below.

· BID EVALUATION: Enterprise Services will evaluate responsive bids as stated in Sections 4.3 – 4.5, below.

· PROCUREMENT AUTHORITY DISCRETION. Enterprise Services reserves the right to:

· Request Bidder clarification regarding any bid;

· Waive any informality;

· Reject any or all bids, or portions thereof;

· Cancel the Competitive Solicitation and, if desired, re-solicit bids; and/or

· Negotiate with the lowest responsive and responsible Bidder(s) to determine whether such bids can be improved.

Enterprise Services will use the following process and evaluation criteria, for each category, to determine eligibility for a Contract award in that category:

See Section 4.2, below

Review Bidder’s Required Bid Submittals to determine whether Bidder’s bid is responsive to the Competitive Solicitation Pass/Fail

Review whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the mandatory minimum performance specifications for the Competitive Solicitation Pass/Fail

See Section 4.3, below

See Section 4.4, below

Review and determine Bidder responsibility See Section 4.5, below Pass/Fail

See Section 4.6, below

See Section 4.7, below

See Section 4.8, below

4.2. BID RESPONSIVENESS REVIEW (PASS/FAIL). Enterprise Services will review bids – on a pass/fail basis – to determine whether the bid complies with the Competitive Solicitation requirements and, therefore, is ‘responsive.’ If Enterprise Services determines that a bid is nonresponsive, Enterprise Services will reject the bid and notify the Bidder, in writing, that the bid is nonresponsive. Such written notification will include a brief explanation as to why the bid is nonresponsive.

Enterprise Services, in its discretion, may waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to Bidders.

Consistent with the Washington State Legislature’s policy goals to reduce barriers to competition and increasing opportunities for small businesses to contract with state agencies, Enterprise Services, in its discretion, may clarify a Bidder’s bid that is in substantial compliance with the instructions. Clarifications are intended to ensure that the bids are complete and can be evaluated fairly.

· REVIEW BIDDER’S REQUIRED BID SUBMITTALS (STEP 1A). Enterprise Services will review each bid to determine whether:

· The bid is complete – i.e., does Bidder’s bid include each of the Required Bid Submittals as stated in Appendix A – Summary Table of All Exhibits & the Required Bid Submittals;

· Bidder’s Required Bid Submittals are complete, consistent with the instructions, signed, and legible; and

· Bidder’s certifications, as provided by Bidder in Bidder’s submitted Exhibit A1 – Bidder’s Certification, constitute a responsive bid.

· REVIEW MINIMUM REQUIRED PERFORMANCE REQUIREMENTS (STEP 1B). Enterprise Services will review each bid to determine whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the minimum required specifications and/or performance requirements stated in Exhibit B – Contract. Note: Enterprise Services reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidders. If Bidder fails to provide such requested information to Enterprise Services within five (5) business days, Bidder may be disqualified.

4.3. BID EVALUATION – SCORED FACTORS. Enterprise Services will evaluate and score responsive bids as specified below and as set forth in the referenced exhibits. Note: It is imperative that Bidder’s Required Bid Submittals comply with the instructions set forth in the exhibits.

· COST FACTORS – BID PRICING (STEP 2). Enterprise Services will evaluate and score Bidder’s cost factors, as provided by Bidder in the Market Basket tab of Exhibit C – Bid Price Worksheet, as follows:

The bid with the lowest total evaluation price for each category in the market basket will receive 950 points. Bids with a higher evaluation price will receive proportionately fewer evaluation points based upon the bid with the lowest total evaluation price, using the following formula:

Lowest total bid evaluation price divided by a higher total bid evaluation price (i.e., the bid that is being evaluated) multiplied by the total number of available points equals the cost factor evaluation points. Points will be rounded to three places to the right of the decimal point using standard rounding method.

Example Calculation:

Using Bidder A = $100,000 (lowest total evaluation price) and Bidder B = $110,000 Bid B calculation: $100,000 (Bidder A, lowest total evaluation price) / $110,000 (Bidder B’s evaluation price) = 0.909 x 950 (maximum points available) = 863.55.

Bidder A is the bid with the lowest total bid evaluation price, so it would be assigned the maximum available points, 950 points. Bidder B would be assigned 863.55 points based on the formula above.

Enterprise Services will award contracts to all responsive & responsible Bidders by category. In each category, all Bidders who achieve a score within 55% of the highest scoring Bidder (including the EO 18-03 points) will receive a contract award for that category.

4.4. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES (STEP 3). This Competitive Solicitation is subject to the Washington state procurement priorities and/or preferences stated below (collectively, “Washington Procurement Priorities for Goods/Services Contracts”). Accordingly, Enterprise Services will evaluate Bidder’s bid to determine (a) whether Bidder is requesting to be considered for such Washington Procurement Priorities for Goods/Services Contracts; and (b) whether Bidder’s bid qualifies for such Washington Procurement Priorities for Goods/Services Contracts. Enterprise Services will score qualifying bids and adjust Bidder’s total evaluation score accordingly.

· PROCUREMENT PREFERENCE FOR BIDDER COMPLIANCE WITH EXECUTIVE ORDER 18-03. Enterprise Services will provide a bid preference in the amount of 50 points to Bidders who certify, pursuant to Exhibit A1 – Bidder’s Certification, that Bidder complies with Executive Order 18-03.

4.5. RESPONSIBLE BIDDER DETERMINATION (STEP 4). The Washington State Legislature requires that Washington state agencies award contracts for goods/services only to ‘responsible bidders.’ See RCW 39.26.160(2). Accordingly, to be eligible to be considered for a Contract award resulting from this Competitive Solicitation, Enterprise Services must determine that Bidder is a ‘responsible bidder.’ Accordingly, Enterprise Services will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. In determining bidder responsibility, Enterprise Services will consider the following:

· Bidder’s certifications as provided in Bidder’s Exhibit A1 – Bidder’s Certification;

· Bidder’s ability, capacity, and skill to perform the Contract or provide the Goods/Services;

· Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

· Bidder’s ability to perform the Contract within the time specified;

· Bidder’s performance quality pertaining to previous contracts or services;

· Bidder’s compliance with laws relating to the Contract or services;

· Whether, within the three-year period immediately preceding the date of the Competitive Solicitation, Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

· Such other information as may be secured having a bearing on the decision to award a Contract.

In addition, Enterprise Services may consider the following:

· Financial Information: Enterprise Services may request Bidder financial statements, credit ratings, or other financial information necessary to determine Bidder’s capacity to perform and the enforceability of Bidder’s contractual commitments.

· References: Enterprise Services reserves the right to request and/or use references regarding Bidder to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry, and timeliness.

Enterprise Services reserves the right to request bidder responsibility information from Bidder. If Bidder fails to provide such information to Enterprise Services within five (5) business days, Bidder may be disqualified.

4.6. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDERS (STEP 5). Enterprise Services will determine and announce the Apparent Successful Bidders (“ASBs”). The ASBs will be the responsive and responsible Bidders who best meet the Competitive Solicitation requirements and present the best total value based on the evaluation criteria stated above.

· ASB designation does not imply that Enterprise Services will issue a Contract award. Rather, ASB designation allows Enterprise Services to perform further analysis and request additional documentation. Bidders must not construe ASB designation as an award or impending award. If a Bidder acts or fails to act as a result of ASB designation, Bidder does so at its own risk and expense.

· Upon Enterprise Services’ announcement of ASBs, Bidders may request a debrief conference as stated in the Contracting Guide.

4.7. BID INFORMATION AVAILABILITY (STEP 6). Upon Enterprise Services’ announcement of ASBs:

· All bid submissions and all bid evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2).

· Enterprise Services will post all bid evaluations to Enterprise Services’ website. Note: Enterprise Services also intends to post winning bid submissions to its contract portal webpage after Contract awards.

4.8. CONTRACT AWARDS (STEP 7). Subject to protests, if any, Enterprise Services and the ASBs will enter into Contracts in the form provided in Exhibit B – Contract. A Contract award, in part or in full, is made, and a contract formed when an awarded Bidder and Enterprise Services sign the Contract. Following Contract awards, Enterprise Services will send a Notice of Award to all Bidders registered in WEBS using Bidder’s email address as provided in Bidder’s WEBS profile.

4.9. ADDITIONAL AWARDS. Enterprise Services reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible Bidders who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address an awarded Contractor vacancy (e.g., an awarded Contractor is terminated or goes out of business), respond to Purchaser needs, or be in the best interest of the State of Washington.

APPENDIX A – SUMMARY TABLE OF ALL EXHIBITS & THE REQUIRED BID SUBMITTALS

This Competitive Solicitation includes each of the exhibits identified below in the Summary Table of All Exhibits & the Required Bid Submittals. The Summary Table also identifies Required Bid Submittals and what actions, if any, Bidders timely must complete as part of a responsive bid submission.

Exhibit A1 – Bidder’s Certification Identifies required information that Bidder must provide and states required Bidder certifications.

Required

Exhibit A2– FTA Clauses Certification Identifies required information that Bidder must provide and states required Bidder FTA clauses certifications.

Bidder must complete Exhibit A2 – FTA Clauses Certification, as specified therein, and submit it as part of Bidder’s bid.

(two signature certifications are required) Yes Required

Exhibit B – Contract Provides the Contract form that awarded Bidders will execute with Enterprise Services.

Bidder must review Exhibit B – Contract and timely submit to the Procurement Coordinator, in writing, any issues pertaining to the Contract terms and conditions during the Question & Answer Period.

Note: Bids that are subject to Contract modifications that Enterprise Services has not agreed to and that Enterprise Services has not included in an amended/revised Exhibit B – Contract, posted to WEBS, will be rejected as nonresponsive.

No

Exhibit C – Bid Price Worksheet Provides the template and bid pricing information that Bidders must use to provide bid pricing.

Required

Bidder Contracting Guide for Enterprise Procurement Solution Contracts for Goods and Services Provides Bidder information regarding procurements for Enterprise Procurement Solution Contracts including how to submit a complaint, debrief conference request, and protest.

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