09. DMS Lockbox Specifications.pdf
PDF 175 KB Posted
- Solicitation number
- ITN-11430
- Issued by
- Leon County, Florida
About this file
This document outlines Wells Fargo Lockbox Systems specifications for multiple Department of Management Services (DMS) lockboxes in Florida, including accounts for Telecommunications (865925), Real Estate and Development Management (865915), MFMP (865919), E911 (865923), and Bureau of Financial Management Services (865917). Each lockbox is configured as a virtual lockbox with specific processing instructions for mail handling, payment acceptance, and document imaging. The lockboxes are all managed through the same mailing address at 1801 Hermitage Blvd, 4th FL, Tallahassee, FL 32308.
The specifications detail operational requirements including deposit cut times (17:00), batch processing parameters (maximum size of 50), and automated clearing house (ACH) transmission protocols. Key processing features include acceptance of all payee types, true multi-processing capabilities, credit card return policies, and value-added keying (VAK) requirements for remitter names, invoice numbers, and payment amounts. The system is configured to reject foreign items at extraction, accept cash transactions, and handle post-dated checks. Each lockbox has specific AR transmission protocols using the SAFET system with unique application IDs for outbound processing.
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Text version
Exhibit 4 to Addendum 1
Account Specification for Lockbox ATL 865925
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
General Information
Lockbox Name DMS- Telecommunications Lockbox Status Active
Post Office Box 947925 Contact Information
Primary Mailing Address 1801 Hermitage Blvd 4th FL Tallahassee, FL 32308
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Deposit Information
Primary DDA Number for Deposits
Deposit Cut Cut - 17 Deadline - 17:00
Deposit Cut Cut - 47 Deadline - 17:00
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Processing Instructions
Mailroom
Pre-Processing Instructions **VIRTUAL LOCKBOX**
Payees
Payee Acceptance Criteria Accept All Payees
Acceptable Payee List
*VIRTUAL ACCOUNT
ACCEPT ALL TO BOX 865925
Accept mail addressed to PO Box 947925 DMS- Telecommunications
Envelope Processing
Extraction Operator Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 4FC- TRUN
BATCH SIZE: 25
COI
VAK
Manual Sort by Document Type No Color Code Green: Supplemental Imaging, No Paper Return
Check Set Processing (Multiple Checks sharing one or more images, and balancing as a set, Wholesale)
Balance and Image Display at the Check Set Level
Allow the extraction of Multis, i.e. more than one check in an envelope. No
Canadian Checks in U.S. Dollars Accept Verify that Check is for U.S. Dollars
Process Cash Transactions Accept
Checks With Missing Date Use Date Stamp - Current Deposit Date
Checks With Amounts Disagree Use Written (Legal) Amount
Restrictive Notation Checks Accept Foreign Items Reject at Extraction Time https://lbxweb.glb.wellsfargo.net/portal/
Post Dated Checks Accept Accept Two-party Checks Accept
Unsigned Checks Accept - Use Signature Stamp Process Cash Transactions Accept
Accept Check Payments Yes Accept Check Only's Accept
Accept Keyed Correspondence Yes Accept Correspondence No
Accept Returned Items Yes Accept Adjustment Payments No
Accept Credit-Card Payments No Accept Reject (Unbankable) Items No
Accept EDI Payments (Data only, no deposit) No Accept Wire Payments (data only, no deposit) No
Batching and Deposit Groups
Deposit Group ID Number
Deposit Group Name
Batch Range Start Number
Batch Range End Number
Batch Maximum Size
Reset Batch Start
Batching Program
Sorting Program
1 CHECKS 1 799 50 ROL batcher
2 COI 900 999 50 ROL batcher
3 Distributed Capture 800 899 50 ROL batcher
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Keying Instructions
Value Added Keying Instructions
REMITTER NAME
1.Key from face of check.
2.Do not key symbols, punctuation with the exception of &
INVOICE NUMBER
1.Up to 20 alpha/numeric 2.If missing leave blank
AMOUNT PAID
1.Key negatives 2.Balancing not required
Keyed Field Specifications (VAK)
Field Number
Reporting Name (label in
OLD,
WLI, etc)
Keying Prompt
VAK Field Label Field Length
Data Input Format
Which Document is Field Keyed From
Field Required
Key Verification Required
Balance This Field to Checks (applies to wholesale only)
Customer Correctable Field
This field is Remitter Name
Custom Edit to Validate Keyed Field
Remitter Name
Remitter Name
CHECKPAYORNAME 30
Accept All Characters
Transaction Level
Yes No No None
This is the Remitter Name
Invoice Number
Invoice Number
INVOICENUMBER 20 Alphanumeric Invoice Level
No No No None Not the Remitter Name
Invoice Amount
Amount Paid
AMOUNT 10
Positive or Negative Dollar
Invoice Level
Yes No Yes None Not the Remitter Name
LastCheck
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Distributed Capture AKA Virtual Lockbox
Accept Virtual Lockbox Transactions Accept High-Volume
ICING ID
Virtual Lockbox Deck Configuration
Deck Num Deck Name Deck Structure Workflow Deposit Group Mandatory Amount Keying Mandatory Image Review
1 Wholesale Payments Wholesale-Default Wholesale 3 N Y
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Outputs
Reassociation Instructions FIRST CLASS- TRUNCATED
Detail Report Output Enabled
Mailout Instructions FIRST CLASS- TRUNCATED
Courier Pickup Deadline 1940
Mail Code 1 - Mail Service used for Outputs First Class Mail
Mailing Address 1 for Output DMS- Telecommunications 1801 Hermitage Blvd, 4th FL Tallahassee, FL 32308
Mail Code 2 - used for End-of-Month Outputs First Class Mail
Mailing Address 2 for End-of-Month Outputs None
Number of Check Images to Include in Printed Output Don't Include Check Images
Contact Information
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
AR Transmissions
Transmission #1
AR File Event Name SAFET865925
Transmission Protocol SAFET
Application ID LBORL/outbound/STATE461_LBORL_4
Customer File Name [lockbox]_[ledgerMM][ledgerDD][ledgerCC][ledgerYY][filehh][filemm][filess].txt
Wells Fargo Lockbox Systems
Account Specification for Lockbox ATL 865915
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
General Information
Lockbox Name DMS- Real Estate and Development Mgmt Lockbox Status Active
Post Office Box 946915 Contact Information
Primary Mailing Address 1801 Hermitage Blvd 4th FL Tallahassee, FL 32308
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Deposit Information
Primary DDA Number for Deposits
Deposit Cut Cut - 17 Deadline - 17:00
Deposit Cut Cut - 47 Deadline - 17:00
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Processing Instructions
Mailroom
Pre-Processing Instructions **VIRTUAL LOCKBOX**
Payees
Payee Acceptance Criteria Accept All Payees
Acceptable Payee List
*VIRTUAL ACCOUNT
ACCEPT ALL TO BOX 865915
Accept mail addressed to PO Box 946915 DMS- Real Estate and Development Mgmt
Envelope Processing
Extraction Operator Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 4FC- TRUN
BATCH SIZE: 25
COI
VAK
Manual Sort by Document Type No Color Code Green: Supplemental Imaging, No Paper Return
Check Set Processing (Multiple Checks sharing one or more images, and balancing as a set, Wholesale)
Balance and Image Display at the Check Set Level
Allow the extraction of Multis, i.e. more than one check in an envelope. No
Canadian Checks in U.S. Dollars Accept Verify that Check is for U.S. Dollars
Process Cash Transactions Accept
Checks With Missing Date Use Date Stamp - Current Deposit Date
Checks With Amounts Disagree Use Written (Legal) Amount
Restrictive Notation Checks Accept Foreign Items Reject at Extraction Time
Post Dated Checks Accept Accept Two-party Checks Accept
Accept Check Payments Yes Accept Check Only's Accept
Accept Keyed Correspondence Yes Accept Correspondence No
Accept Returned Items Yes Accept Adjustment Payments No
Accept Credit-Card Payments No Accept Reject (Unbankable) Items No
Accept EDI Payments (Data only, no deposit) No Accept Wire Payments (data only, no deposit) No
Batching and Deposit Groups
Deposit Group ID Number
Deposit Group Name
Batch Range Start Number
Batch Range End Number
Batch Maximum Size
Reset Batch Start
Batching Program
Sorting Program
1 CHECKS 1 799 50 ROL batcher
2 COI 900 999 50 ROL batcher
3 Distributed Capture 800 899 50 ROL batcher
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Keying Instructions
Value Added Keying Instructions
REMITTER NAME
1.Key from face of check.
2.Do not key symbols, punctuation with the exception of &
INVOICE NUMBER
1.Up to 20 alpha/numeric 2.If missing leave blank
AMOUNT PAID
1.Key negatives 2.Balancing not required
Keyed Field Specifications (VAK)
Field Number
Reporting Name (label in
OLD,
WLI, etc)
Keying Prompt
VAK Field Label Field Length
Data Input Format
Which Document is Field Keyed From
Field Required
Key Verification Required
Balance This Field to Checks (applies to wholesale only)
Customer Correctable Field
This field is Remitter Name
Custom Edit to Validate Keyed Field
Remitter Name
Remitter Name
CHECKPAYORNAME 30
Accept All Characters
Transaction Level
Yes No No None
This is the Remitter Name
Invoice Number
Invoice Number
INVOICENUMBER 20 Alphanumeric Invoice Level
No No No None Not the Remitter Name
Invoice Amount
Amount Paid
AMOUNT 10
Positive or Negative Dollar
Invoice Level
Yes No Yes None Not the Remitter Name
LastCheck
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Distributed Capture AKA Virtual Lockbox
Accept Virtual Lockbox Transactions Accept High-Volume
ICING ID
Deck Num Deck Name Deck Structure Workflow Deposit Group Mandatory Amount Keying Mandatory Image Review
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Outputs
Reassociation Instructions FIRST CLASS- TRUNCATED
Detail Report Output Enabled
Mailout Instructions FIRST CLASS- TRUNCATED
Courier Pickup Deadline 1940
Mail Code 1 - Mail Service used for Outputs First Class Mail
Mailing Address 1 for Output DMS- Real Estate and Development Mgmt 1801 Hermitage Blvd, 4th FL Tallahassee, FL 32308
Mail Code 2 - used for End-of-Month Outputs First Class Mail
Mailing Address 2 for End-of-Month Outputs None
Number of Check Images to Include in Printed Output Don't Include Check Images
Contact Information
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
AR Transmissions
Transmission #1
AR File Event Name SAFET865915
Transmission Protocol SAFET
Application ID LBORL/outbound/STATE461_LBORL_3
Account Specification for Lockbox ATL 865919
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
General Information
Lockbox Name DMS- MFMP Lockbox Status Active
Post Office Box 946919 Contact Information
Primary Mailing Address 1801 Hermitage Blvd 4th FL Tallahassee, FL 32308
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Deposit Information
Primary DDA Number for Deposits
Cut Cut - 17 Deadline - 17:00
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Processing Instructions
Mailroom
Pre-Processing Instructions **VIRTUAL LOCKBOX**
Payees
Payee Acceptance Criteria Accept All Payees
Acceptable Payee List
*VIRTUAL ACCOUNT
ACCEPT ALL TO BOX 865919
Accept mail addressed to PO Box 946919
DMS - MFMP
Envelope Processing
Extraction Operator Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 4FC- TRUN
BATCH SIZE: 25
COI
VAK
Manual Sort by Document Type No Color Code Green: Supplemental Imaging, No Paper Return
Check Set Processing (Multiple Checks sharing one or more images, and balancing as a set, Wholesale)
Balance and Image Display at the Check Set Level
Allow the extraction of Multis, i.e. more than one check in an envelope. No
Canadian Checks in U.S. Dollars Accept Verify that Check is for U.S. Dollars
Process Cash Transactions Accept
Checks With Missing Date Use Date Stamp - Current Deposit Date
Checks With Amounts Disagree Use Written (Legal) Amount
Restrictive Notation Checks Accept Foreign Items Reject at Extraction Time
Post Dated Checks Accept Accept Two-party Checks Accept
Accept Check Payments Yes Accept Check Only's Accept
Accept Keyed Correspondence Yes Accept Correspondence No
Accept Returned Items Yes Accept Adjustment Payments No
Accept Credit-Card Payments No Accept Reject (Unbankable) Items No
Accept EDI Payments (Data only, no deposit) No Accept Wire Payments (data only, no deposit) No
Batching and Deposit Groups
Deposit Group ID Number
Deposit Group Name
Batch Range Start Number
Batch Range End Number
Batch Maximum Size
Reset Batch Start
Batching Program
Sorting Program
1 CHECKS 1 799 50 ROL batcher
2 COI 900 999 50 ROL batcher
3 Distributed Capture 800 899 50 ROL batcher
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Keying Instructions
Value Added Keying Instructions
REMITTER NAME
1.Key from face of check.
2.Do not key symbols, punctuation with the exception of &
INVOICE NUMBER
1.Up to 9 numeric 2.Could start with CBI, only key numeric portion 3.If missing leave blank
FEIN NUMBER
1.Up to 10 numeric 2.Starts with F, S or N only key numeric portion 3.If missing leave blank
Keyed Field Specifications (VAK)
Field Number
Reporting Name (label in OLD, WLI, etc)
Keying Prompt
VAK Field Label Field Length
Data Input Format
Which Document is Field Keyed From
Field Required
Key Verification Required
Balance This Field to Checks (applies to wholesale only)
Customer Correctable Field
This field is Remitter Name
Custom Edit to Validate Keyed Field
Remitter Name
Remitter Name
CHECKPAYORNAME 30
Accept All Characters
Transaction Level
Yes No No None This is the Remitter Name
Invoice Number
Invoice Number
INVOICENUMBER 9
Positive Integer
Invoice Level No No No None Not the Remitter Name
FEIN
Number
FEIN
Number
CUSTNUM 10
Positive Integer
Invoice Level No No No None Not the Remitter Name
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Distributed Capture AKA Virtual Lockbox
Accept Virtual Lockbox Transactions Accept High-Volume
ICING ID
Deck Num Deck Name Deck Structure Workflow Deposit Group Mandatory Amount Keying Mandatory Image Review
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Outputs
Reassociation Instructions FIRST CLASS- TRUNCATED
Detail Report Output Enabled
Mailout Instructions FIRST CLASS- TRUNCATED
Courier Pickup Deadline 1940
Mail Code 1 - Mail Service used for Outputs First Class Mail
Mailing Address 1 for Output
DMS- MFMP
1801 Hermitage Blvd, 4th FL Tallahassee, FL 32308
Mail Code 2 - used for End-of-Month Outputs First Class Mail
Mailing Address 2 for End-of-Month Outputs None
Number of Check Images to Include in Printed Output Don't Include Check Images
Contact Information
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
AR Transmissions
Transmission #1
AR File Event Name SAFET865919
Transmission Protocol SAFET
Application ID LBORL/outbound/STATE461_LBORL_7
Account Specification for Lockbox ATL 865923
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
General Information
Lockbox Name DMS- E911 Lockbox Status Active
Post Office Box 947923 Contact Information
Primary Mailing Address 1801 Hermitage Blvd 4th FL Tallahassee, FL 32308
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Deposit Information
Primary DDA Number for Deposits
Deposit Cut Cut - 17 Deadline - 17:00
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Processing Instructions
Mailroom
Pre-Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
**DO NOT ACCEPT 1656 Anesthesia LLC**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 5pm
BATCH SIZE: 25
COI
VAK
Payees
Payee Acceptance Criteria Accept All Payees
Acceptable Payee List
*VIRTUAL ACCOUNT
ACCEPT ALL TO BOX 865923
Accept mail addressed to PO Box 947923
DMS- E911
Envelope Processing
Extraction Operator Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
**DO NOT ACCEPT 1656 Anesthesia LLC**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 5pm
BATCH SIZE: 25
COI
VAK
Manual Sort by Document Type No Color Code Green: Supplemental Imaging, No Paper Return
Check Set Processing (Multiple Checks sharing one or more images, and balancing as a set, Wholesale)
Balance and Image Display at the Check Set Level
Allow the extraction of Multis, i.e. more than one check in an envelope. No
Canadian Checks in U.S. Dollars Accept Verify that Check is for U.S. Dollars
Process Cash Transactions Accept
Checks With Missing Date Use Date Stamp - Current Deposit Date
Checks With Amounts Disagree Use Written (Legal) Amount
Restrictive Notation Checks Accept Foreign Items Reject at Extraction Time
Post Dated Checks Accept Accept Two-party Checks Accept
Unsigned Checks Accept - Use Signature Stamp Process Cash Transactions Accept
Accept Check Payments Yes Accept Check Only's Accept
Accept Keyed Correspondence Yes Accept Correspondence No
Accept Returned Items Yes Accept Adjustment Payments No
Accept Credit-Card Payments No Accept Reject (Unbankable) Items No
Accept EDI Payments (Data only, no deposit) No Accept Wire Payments (data only, no deposit) No
Batching and Deposit Groups
Deposit Group ID Number
Deposit Group Name
Batch Range Start Number
Batch Range End Number
Batch Maximum Size
Reset Batch Start
Batching Program
Sorting Program
1 CHECKS 1 799 50 ROL batcher
2 COI 900 999 50 ROL batcher
3 Distributed Capture 800 899 50 ROL batcher
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Keying Instructions
Value Added Keying Instructions
REMITTER NAME
1.Key from face of check.
2.Do not key symbols, punctuation with the exception of &
INVOICE TYPE
1.Key W for Wireless or N for Non Wireless 2.Located on top of customer invoice 3.If invoice missing leave blank
INVOICE COMPANY NAME
1.Provider Name on invoice 2.If missing leave blank
AMOUNT PAID
1.Key negatives 2.AKA Total Net Fee, usually at the bottom right of the customer's invoice 3.Balancing not required
Keyed Field Specifications (VAK)
Field Number
Reporting Name (label in
OLD,
WLI, etc)
Keying Prompt
VAK Field Label Field Length
Data Input Format
Which Document is Field Keyed From
Field Required
Key Verification Required
Balance This Field to Checks (applies to wholesale only)
Customer Correctable Field
This field is Remitter Name
Custom Edit to Validate Keyed Field
Remitter Name
Remitter Name
CHECKPAYORNAME 30
Accept All Characters
Transaction Level
Yes No No None
This is the Remitter Name
7 Check Type Invoice Type
CHECKTYPE 1 Alpha Transaction Level
No No No None Not the Remitter Name regex "(W!
N!^\z)" "Only acceptable values are W,N or leave blank"
Company Name
Invoice Company Name
REMITTERNAME 30 Alphanumeric Invoice Level
No No No None Not the Remitter Name
Invoice Amount
Amount Paid
AMOUNT 10
Positive or Negative Dollar
Invoice Level
Yes No Yes None Not the Remitter Name
LastCheck
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Distributed Capture AKA Virtual Lockbox
Accept Virtual Lockbox Transactions Accept High-Volume
ICING ID
Virtual Lockbox Deck Configuration
Deck Num Deck Name Deck Structure Workflow Deposit Group Mandatory Amount Keying Mandatory Image Review
1 Wholesale Payments Wholesale-Default Wholesale 3 N Y
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Outputs
Reassociation Instructions FIRST CLASS- TRUNCATED
Detail Report Output Enabled
Mailout Instructions FIRST CLASS- TRUNCATED
Courier Pickup Deadline 1940
Mail Code 1 - Mail Service used for Outputs First Class Mail
Mailing Address 1 for Output
DMS- E911
1801 Hermitage Blvd, 4th FL Tallahassee, FL 32308
Mail Code 2 - used for End-of-Month Outputs First Class Mail
Mailing Address 2 for End-of-Month Outputs None
Number of Check Images to Include in Printed Output Don't Include Check Images
Contact Information
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
AR Transmissions
Transmission #1
AR File Event Name SAFET865923
Transmission Protocol SAFET
Application ID LBORL/outbound/STATE461_LBORL_2
Account Specification for Lockbox ATL 865917
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
General Information
Lockbox Name DMS- Bureau of Financial Mgmt Services Lockbox Status Active
Post Office Box 946917 Contact Information
Primary Mailing Address 1801 Hermitage Blvd 4th FL Tallahassee, FL 32308
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Deposit Information
Primary DDA Number for Deposits
Deposit Cut Cut - 17 Deadline - 17:00
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Processing Instructions
Mailroom
Pre-Processing Instructions **VIRTUAL LOCKBOX**
Payees
Payee Acceptance Criteria Accept All Payees
Acceptable Payee List
**VIRTUAL ACCOUNT**
ACCEPT ALL PAYEES TO 865917
ACCEPT ALL PAYEES TO 946917
DMS- Bureau of Financial Mgmt Services
Envelope Processing
Extraction Operator Processing Instructions
***TRUE MULTI PROCESSING***
**VIRTUAL LOCKBOX**
CREDIT CARD - RETURN TO CUSTOMER
DEADLINE: 4FC- TRUN
BATCH SIZE: 25
COI
VAK
Manual Sort by Document Type No Color Code Green: Supplemental Imaging, No Paper Return
Check Set Processing (Multiple Checks sharing one or more images, and balancing as a set, Wholesale)
Balance and Image Display at the Check Set Level
Allow the extraction of Multis, i.e. more than one check in an envelope. No
Canadian Checks in U.S. Dollars Accept Verify that Check is for U.S. Dollars
Process Cash Transactions Accept
Checks With Missing Date Use Date Stamp - Current Deposit Date
Checks With Amounts Disagree Use Written (Legal) Amount
Restrictive Notation Checks Accept Foreign Items Reject at Extraction Time
Post Dated Checks Accept Accept Two-party Checks Accept
Accept Check Payments Yes Accept Check Only's Accept
Accept Keyed Correspondence Yes Accept Correspondence No
Accept Returned Items Yes Accept Adjustment Payments No
Accept Credit-Card Payments No Accept Reject (Unbankable) Items No
Accept EDI Payments (Data only, no deposit) No Accept Wire Payments (data only, no deposit) No
Batching and Deposit Groups
Deposit Group ID Number
Deposit Group Name
Batch Range Start Number
Batch Range End Number
Batch Maximum Size
Reset Batch Start
Batching Program
Sorting Program
1 CHECKS 1 799 50 ROL batcher
2 COI 900 999 50 ROL batcher
3 Distributed Capture 800 899 50 ROL batcher
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Keying Instructions
Value Added Keying Instructions
REMITTER NAME
1.Key from face of check.
2.Do not key symbols, punctuation with the exception of &
INVOICE NUMBER
1.Up to 20 alpha/numeric 2.If missing leave blank
AMOUNT PAID
1.Key negatives 2.Balancing not required
Keyed Field Specifications (VAK)
Field Number
Reporting Name (label in
OLD,
WLI, etc)
Keying Prompt
VAK Field Label Field Length
Data Input Format
Which Document is Field Keyed From
Field Required
Key Verification Required
Balance This Field to Checks (applies to wholesale only)
Customer Correctable Field
This field is Remitter Name
Custom Edit to Validate Keyed Field
Remitter Name
Remitter Name
CHECKPAYORNAME 30
Accept All Characters
Transaction Level
Yes No No None
This is the Remitter Name
Invoice Number
Invoice Number
INVOICENUMBER 20 Alphanumeric Invoice Level
No No No None Not the Remitter Name
Invoice Amount
Amount Paid
AMOUNT 10
Positive or Negative Dollar
Invoice Level
Yes No Yes None Not the Remitter Name
LastCheck
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Distributed Capture AKA Virtual Lockbox
Accept Virtual Lockbox Transactions Accept High-Volume
ICING ID
Virtual Lockbox Deck Configuration
Deck Num Deck Name Deck Structure Workflow Deposit Group Mandatory Amount Keying Mandatory Image Review
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
Outputs
Reassociation Instructions FIRST CLASS- TRUNCATED
Detail Report Output Enabled
Mailout Instructions FIRST CLASS- TRUNCATED
Courier Pickup Deadline 1940
Mail Code 1 - Mail Service used for Outputs First Class Mail
Mailing Address 1 for Output DMS- Bureau of Financial Mgmt Services 1801 Hermitage Blvd, 4th FL Tallahassee, FL 32308
Mail Code 2 - used for End-of-Month Outputs First Class Mail
Mailing Address 2 for End-of-Month Outputs None
Number of Check Images to Include in Printed Output Don't Include Check Images
Contact Information
General Information | Deposit Information | Processing Instructions | Keying Instructions | Distributed Capture | Document Imaging | Outputs | AR Transmissions
AR Transmissions
Transmission #1
AR File Event Name SAFET865917
Transmission Protocol SAFET
Application ID LBORL/outbound/STATE461_LBORL_5
| ex4.pdf |
| Exhibit 4 - DMS Lockbox Specifications.pdf |
| General Information |
| Deposit Information |
| Processing Instructions |
| Mailroom |
| Payees |
| Envelope Processing |
| Batching and Deposit Groups |
| Keying Instructions |
| Keyed Field Specifications (VAK) |
| Distributed Capture AKA Virtual Lockbox |
| Virtual Lockbox Deck Configuration |
| Outputs |
| AR Transmissions |
| Transmission #1 |
File details come from the government source that posted it. Updated .