08DOA-S2982 Scope of Work.docx

ATTACHMENT AA

INCORPORATED TERMS – SCOPE OF WORK

Nevada Camera/Card Access System

Overview

The Governor’s Office of the Chief Information Officer (“OCIO,”) is seeking a qualified vendor to perform installation and maintenance work pertaining to the Nevada Camera/Card Access System (NCAS) in State-owned and State-occupied buildings in the State of Nevada.

See NRS Chapter 333 – Purchasing – State, and Senate Bill 431 (2023).

Vendors may submit a proposal for one, two, or all locations listed but may not submit for less than one location. Vendors must clearly identify in their proposal the location, or locations, and the section number(s) for which they are proposing.

Contractor Requirements

Vendor shall ensure services are conducted by a State Certified/Licensed Technician at time of award and throughout the duration of the contract. Certification must be provided upon award of contract.

At the time of award of the contract and its duration, Vendor shall have and maintain a valid state of Nevada contractor's license.

All vendors’ employees providing on-site services to this contract must be required to submit to and pass background checks. Upon request from Purchasing Entities, vendors must provide copies of background checks or submit to additional security requirements.

All costs associated with background checks will be at vendor's expense.

Vendors must not begin work on the contract until clearance has been issued by the Purchasing Entity

Vendor services are conducted in accordance with any certification requirements within Participating Entities.

All equipment shall be compatible to best industrial standards and must function as designed after installation.

Vendor shall not apply surcharges for transportation, fuel, energy, insurance, or any other reason.

Vendor shall ensure permits must be current and remain current.

When providing services, vendor must discuss findings with the OCIO point of contact prior to leaving site and submit a report to the OCIO including the findings no later than 24 hours after inspection.

At the time of award of the contract and during its duration, Contractor must have a minimum of five (5) technicians, each certified in both Software House and American Dynamics and must be able to respond to a service call anywhere within the awarded region within 24 hours of being notified.

Services technicians in the Las Vegas metro area that can respond to service call within the Southern Nevada service area within 24 hours of being notified Service technicians in the Reno/Carson metro area that can respond to service call within the Northern Nevada service area within 24 hours of being notified Service technicians in rural Nevada that can respond to service call within the Northern Nevada service area within 24 hours of being notified.

Rural is defined as any location outside a 50-mile radius of either the Las Vegas metro area or Reno/Carson metro area.

Services

Access Control System is a physical access control system utilizing proximity badges or similar tokens that emit a unique radio signal that is detected by card readers strategically placed at entry points such as doors or gates. When an individual approaches a secured area, they present their badge to the card reader. The reader then captures the badge's signal and verifies its authenticity by cross-referencing it with a database of authorized users. If the badge is recognized and authorized, the access control system grants entry by unlocking the door or gate, allowing the individual to pass through.

The Access Control Systems service must include, but is not limited to the following services:

New building installation of the C-CURE 9000 system including:

Consultation on system design for specific buildings reflecting the needs of the Agencies occupying the space Purchase of door readers, controllers, hardware and locking mechanisms as specified in the approved design.

Removal of existing systems Installation of door readers at designated locations Installation of door hardware and locking mechanisms on designated doors Installation of door controller hardware is designated locations Application of system encryption keys as necessary Pulling low voltage wire to connect door readers and hardware to controllers Testing of installation to verify proper operation

Repair and maintenance, including emergency repairs, for existing installations throughout the State, including:

Troubleshooting of controller, door reader, and door hardware problems Repair and/or replace defective hardware Assist in programing hardware Respond on site to trouble calls within 24 hours, including weekends and holidays Repair personnel must carry adequate hardware inventory to replace, repair, and/or maintain each system at the time dispatched Repair personnel must be prepared to provide an immediate replacement for defective equipment and shall not remove a defective unit without an immediate replacement Replacement and repair of equipment must be provided to a specific location, or within an assigned geographical area inside a location Provide programming and work individually with OCIO technology staff when installing new or maintaining previously installed systems.

Cameras are part of a video surveillance system, comprised of cameras, displays and recording devices. It is used to monitor and capture footage of specific areas for security purposes. These systems help deter criminal activity, monitor sensitive areas, and provide evidence in case of incidents.

The camera service must include, but is not limited to the following services:

New building installation of cameras including:

Consultation on system design for specific buildings reflecting the needs of the Agencies occupying the space Purchase of cameras, video storage/management system and security network equipment, as specified in the approved design Removal of existing systems Installation of cameras at designated locations Installation of video management system and network hardware in designated locations Pulling CAT6 or higher cable to connect cameras, network switches and video management system Testing of installation to verify proper operation

Repair and maintenance, including emergency repairs, for existing installations throughout the State, including:

Troubleshooting of camera and video management system problems Repair and/or replace defective hardware Assist in programing and configuring hardware Respond on site to trouble calls within 24 hours, including weekends and holidays Repair personnel must carry adequate hardware inventory to replace, repair, and/or maintain each system at the time dispatched Repair personnel must be prepared to provide an immediate replacement for defective equipment and shall not remove a defective unit without an immediate replacement Replacement and repair of equipment must be provided to a specific location, or within an assigned geographical area inside a location Provide programming and work individually with OCIO technology staff when installing new or maintaining previously installed systems.

General Requirements

Vendors must guarantee workmanship at vendors’ expense for a period of twelve (12) months from date of installation.

Work shall be performed in accordance with manufactures’ recommendations and with all current local codes, regulations, and installation guidelines.

The awarded vendor(s) may be required to do some work after normal business hours (8am-5pm, unless otherwise specified by the Purchasing Entity); however, it is anticipated that most work will be completed during normal business hours.

Vendor staff is responsible for performing a standard site walk-through and providing competent personnel to perform the specific scope(s) required. Due to the nature of these scopes of work and the liability involved, each Purchasing Entity will have the final determination of competency in all matters regarding personnel provided by the vendor.

Once the awarded vendor(s) has possession of the equipment to be installed, the responsibility for all equipment, including storage during installation work, shall be at the awarded vendor’s expense when storage space is unavailable at the jobsite.

Contractor Responsibilities

The following provisions are in addition to such terms contained in the State Contract to which this attachment is incorporated.

Coordination and Communication with OCIO – Contractor shall communicate and coordinate with OCIO through such contact individuals as may be designated in addition to those specified in the State Contract to receive and confirm orders, plan security design, schedule building walkthroughs and installation activities, and engage in timely and accurate invoicing related to the same consistent with the pricing schedule herein (Section 2.5). Scheduled services and/or orders quoted shall be confirmed by OCIO in writing with descriptions consistent with allowed activities specified in section 2.4.

Allowable Services and/or Goods – Services and goods allowed in these Incorporated Terms include labor (time of assigned Contractor or subcontractor staff) and goods related to NCAS Installation.

Any written ordering/quoting framework shall adequately describe any warranties, promises, or deliverables with such particularity as to allow OCIO to subsequently accept appropriate performance of the same.

Vendor services are conducted in accordance with any certification requirements within Participating Entities.

All equipment shall be compatible to best industrial standards and must function as designed after installation.

Vendor shall not apply surcharges for transportation, fuel, energy, insurance, or any other reason.

Vendor shall ensure permits and state of Nevada contractor’s license must be current and remain current.

When providing services, vendor must discuss findings with the Purchasing Entity point of contact prior to leaving site and submit a report to the Purchasing Entity including the findings no later than 24 hours after inspection.

Inspections performed shall include the cost of the initial inspection, any required maintenance, and any needed follow-up inspections (at no additional cost for the follow up inspection).

Vendor must be an authorized reseller of any manufacturer brand offered. Certification must be made available to the Lead State and Participating Entities upon request Vendor must not allow any part of the resulting contract from this solicitation be performed offshore of the United States by persons located offshore of the United State or by means, methods, or communications that, in whole or in part, take place offshore of the United States.

Vendor may offer additional services as related to awarded categories.

Prices will align with state pricing schedule provided by Contractor and be paid upon timely and accurate invoicing after acceptance of services and or goods by OCIO consistent with the State Contract and expressed in Pacific Time (times and related named activities related to rates to be accurately reflected in any scheduling order) as well as increments of quarter of an hour time.

Subcontractors must be disclosed and approved by OCIO in writing and comply with all terms of the State Contract. Unauthorized use of subcontractors is a for cause grounds for contract termination.

Quality of Goods and Services – Contractor represents and warrants that its goods and services as furnished shall be suitable for quoted purposes and free from defect.

OCIO Responsibilities

Coordination and Communication with Contractor – OCIO shall communicate and coordinate with Contractor in the ordering of and scheduling of (as applicable) goods and services for NCAS.

OCIO shall make written (which may include e-mail) requests of contractor which are allowable under the State Contract and provide written confirmation of the same to obligate OCIO to pay such timely invoicing subsequent to accurate quotes by Contractor.

OCIO shall accurately identify such scheduling and ordering points of contact for ongoing communication with Contractor.

Coordination and Communication with Agencies – OCIO shall communicate and coordinate with Agencies in the identification and location of door reader and cameras, approval of costs associated with the agreed-upon system design, ordering and scheduling of work in the Agencies buildings.

Agencies Responsibilities

Coordination and Communication with OCIO – Agencies shall communicate and coordinate with OCIO regarding any projects involving the NCAS system.

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