06. Detailed DOS Budget Template.xlsx

XLSX spreadsheet 86 KB Posted Mar 26, 2026

Attached to: Workforce Integration in Conflict Areas
Opportunity number: SCAISB-26-CA-002-02242026
Issued by: Department of State US Embassy Islamabad

About this file

Written by GovTribe AI · Mar 27, 2026

This is a detailed budget template and guidelines document for the Department of State's "Workforce Integration in Conflict Areas" cooperative agreement funding opportunity under the Public Diplomacy Programs for Afghanistan and Pakistan (CFDA 19.501). The template requires applicants to submit three budget components: a summary budget using OMB cost categories (SF-425A), a detailed line item budget in Microsoft Excel format, and a comprehensive budget narrative explaining each cost element and calculation methodology.

The detailed budget must itemize all direct costs across nine categories: personnel (with specific salary, percentage effort, and months devoted), fringe benefits (with rates supported by organizational policies), travel (including domestic and international per diem not exceeding GSA published rates and compliant with the Fly America Act), equipment purchases over $5,000, supplies under $5,000, contractual costs and sub-awards (each with separate UEI-numbered organization budgets), construction, and other direct costs. All indirect costs must be supported by either an established Negotiated Indirect Cost Rate Agreement (NICRA) or claimed at the de minimis rate of 10 percent. Cost-sharing (cash or in-kind) should be listed in a separate column and may strengthen competitiveness. The budget must cover the entire project period, use 10-point font minimum on 8.5x11-inch paper, and all sub-awardee budgets must follow the same OMB format. The Bureau reserves the right to reduce, revise, or increase budgets based on program needs and fund availability, and successful applicants may be required to provide year-by-year budget breakdowns after award execution.

From the source

Attachment 06. Detailed Narrative Budget

View the file

Other files

File	Type	Posted
18. Notional Disbursement Schedule.xlsx	XLSX spreadsheet	Mar 26, 2026
Workforce Integration in Conflict Areas NOFO-1.pdf	PDF	Mar 26, 2026
14. Monitoring Plan Template.docx	DOCX document	Mar 26, 2026
13RISK~1.XLS	XLS spreadsheet	Mar 26, 2026
Attachment 05 - M&E PMP Template.docx	DOCX document	Mar 26, 2026
04. Applicant Organizational Information Sheet.docx	DOCX document	Mar 26, 2026

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

1. Budget Guidelines

BUDGET GUIDELINES
In addition to the budget information required on the SF-424A, applicants must provide the following three elements as part of the budget submission:
A.	Summary Budget (using the OMB cost categories, see SF-425A)
B.	Detailed Line Item Budget (Direct and Indirect Costs)
C.	Budget Narrative

Summary Budget (TEMPLATE ON TAB 2, autofills from Tab 3 "Detailed Budget")

Detailed Line Item Budget (TEMPLATE ON TAB 3)
Applicants must provide a detailed line item budget (in Microsoft Excel or similar spreadsheet format) outlining specific cost requirements within each of the summary budget categories. Please note that all items detailed in the template are examples.
ü	10 font or larger; must fit on 8x11 letter sized paper, not legal size.
ü	Any cost-sharing should be included in a separate column. See section on cost-sharing for more details.
ü	The budget should be for the entire project period. Successful applicants may be asked to provide a year-by-year budget after the award is signed.
ü	All sub-award costs should be listed under Contractual, and should also be broken out and organized according to the subcategories. All sub-awardees must be organizations with UEI numbers. Sub-award budgets, if available, should be included in separate budget tabs and should be in the same format as the approved budget according to the OMB budget categories.
ü	All line items must be described in the budget narrative. The budget narrative should justify each cost outlined in the budget as well as explain the unit cost calculation and methodology.

The budget template on Tab 3 is an example of the required format, but is not exhaustive: your budget might have additional items not listed. Please edit it to reflect all planned expenditures.

Budget Narrative

Include a budget narrative (preferably in Microsoft Word format) to explain each line item and how the amounts were derived, as well as the source and description of all cost-share offered.

Personnel: Identify staffing requirements by each position title and brief description of duties. List annual salary of each position, percentage of time and number of months devoted to project (e.g., Administrative Director: $30,000/year x 25% level of effort x 8.5 months; calculation: $30,000/12 = $2,500 x 25% x 8.5 months = $5,312).

Fringe Benefits: Indicate benefit costs separately from salary costs and explain how benefits are computed for each category of employee - specify type and rate. Fringe rate should be supported by organization's policies and procedures.

Travel: Staff and participant travel, including in-country, domestic U.S., and international travel, if any, and per diem (broken out by lodging and M&IE (meals and incidentals) for both participant and staff travel). Per diem rates may not exceed the published U.S. government allowance rates (available from the www.gsa.gov website) without comprehensive justification; however, applicants may use per diem rates lower than official government rates.

http://www.gsa.gov/portal/category/100000

Explain differences in fares among travelers on the same routes: e.g., project staff member traveling for three weeks whose fare is higher than that of staff member traveling for four months. All travel must be in compliance with the Fly America Act.

Equipment: Provide justification for any equipment purchase/rental, defined as tangible personal property having a useful life of more than one year and an acquisition cost of $5000 or more.

Supplies: Detail items separately using unit costs (and the percentage of each unit cost being charged to the grant) for photocopying, postage, telephone/fax, printing, and office supplies (e.g., Telephone: $50/month x 50% = $25/month x 12 months).

Contractual: Provide a detailed line item breakdown for each sub-grant/contractual explaining specific services.

Other Direct Costs: These will vary depending on the nature of the project. Justify each in the budget narrative.

Indirect Charges: See 2 CFR 200.56 and 2 CFR 200.414
ü	If your organization has an indirect cost-rate agreement (NICRA) with the U.S. Government, a copy must be included with the application.
ü	If your organization does not have a NICRA, you may claim indirect charges in this field at a deminimus rate of 10%.
ü	If Sub-Grantees are claiming indirect costs contained within a NICRA, they should have an established NICRA that is also submitted with the proposal package.
ü	Do not account for indirect costs against participant expenses in the budget.

Before grants are awarded, the Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the Bureau’s program needs and availability of funds.

Cost-Share

Cost-sharing is the portion of program costs not borne by the USG. Refer to the Notice of Funding Opportunity (NOFO) to determine whether cost-sharing is required or encouraged. In general, applications that include in-kind and/or cash contributions from non-U.S. Government sources will be more competitive, as cost-sharing demonstrates a commitment to the activities and greater cost effectiveness.

If cost-share is included, it should be listed as a separate column in the budgets. Cost-share can be either cash or in-kind (in which case a U.S. dollar monetary value to each in-kind contribution needs to be assigned). If the proposed project is a component of a larger program, identify other funding sources for the proposal and indicate the specific funding amount to be provided by those sources.

Applicants should consider all types of cost-sharing. Examples include the use of office space owned by other entities; donated or borrowed supplies and equipment; (non-federal) sponsored travel costs; waived indirect costs; and program activities, translations, or consultations. The values of offered cost-share should be reported in accordance with 2 CFR 200. Other federal funding does not constitute cost-sharing.

The recipient of an assistance award must maintain written records to support all allowable costs which are claimed as its contribution to cost-share, as well as costs to be paid by the Federal government. Such records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with 2 CFR 200. In the event the recipient does not meet the amount of cost-sharing stipulated in their application, the Bureau’s contribution may be reduced in proportion to the recipient’s stated contribution.

Office of Management and Budget (OMB) 2 CFR 200 and 2 CFR 600

http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

http://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=11bc02f059d60b385c07b4c3f6bb602a&ty=HTML&h=L&r=PART&n=pt2.1.600

http://www.gsa.gov/portal/category/100000http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tplhttp://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=11bc02f059d60b385c07b4c3f6bb602a&ty=HTML&h=L&r=PART&n=pt2.1.600 Budget Summary

BUDGET SUMMARY

FEDERAL

Budget Categories	Approved Budget	Total Federal Request
1. Personnel	$0	$0
2. Fringe Benefits	$0	$0
3. Travel	$0	$0
4. Equipment	$0	$0
5. Supplies	$0	$0
6. Contractual	$0	$0
7. Construction	$0	$0
8. Other Direct Costs	$0	$0
9. Total Direct Costs (lines 1-8)	$0	$0
10. Indirect Costs (reflect provisional, pre-determined rate and allocation base)	$0	$0
11. Total Costs (lines 9-10)	$0	$0

NON-FEDERAL

Budget Categories	Approved Budget	Total Non-Federal Request
1. Personnel	$0	$0
2. Fringe Benefits	$0	$0
3. Travel	$0	$0
4. Equipment	$0	$0
5. Supplies	$0	$0
6. Contractual	$0	$0
7. Construction	$0	$0
8. Other Direct Costs	$0	$0
9. Total Direct Costs (lines 1-8)	$0	$0
10. Indirect Costs (reflect provisional, pre-determined rate and allocation base)	$0	$0
11. Total Costs (lines 9-10)	$0	$0

Sheet3

Sheet4

Detailed Budget

SAMPLE LINE-ITEM BUDGET

Organization's Name

Project Title

Project Duration

		Federal Costs
		Unit Cost				Total Federal Cost	Cost-Share Budget
		Unit	Number	Amount	Rate
A	Personnel				% effort
A.1
A.1.1
A.1.2
A.2
A.2.1
A.2.2
Subtotal Personnel
B	Fringe Benefits
B.1
B.2
Subtotal Fringe Benefits
C	Travel
C.1
C.1.1
C.2

C.2.1
Subtotal Travel
D	Equipment (> $5,000 per unit )
D.1
D.2
Subtotal Equipment	Sub Total Equipment
E	Supplies (< $5,000 per unit)
E.1	(description)
Subtotal Supplies	Sub Total Supplies
F	Contractual (Consultant fees)
F.1	Sub grantee (NAME)
F.2	Contractual (Consultant fees)

Subtotal Contractual
G	Contruction
G.1	(description)
H	Other Direct Costs
H.1	Specify, itemize

H.2
I	Total Direct Costs
J	Total Indirect Cost Base (MTDC or NICRA Base)
K	Total Indirect Costs (Indicate: NICRA Provisional, Final, Pre determined or 10% deminimus Rate based on MTDC)
L	Total Project Cost

File details come from the government source that posted it. Updated Mar 27, 2026.