RFP 05GA0A25R0001 Amendment 0001 - QandA Food Service.pdf

Request For Proposal - 05GA0A25R0001 – Amendment 0001 Questions and Answers

Food Service

Question 1:

In order to provide a thorough proposal, would it be possible to visit the space?

Answer 1:

No site visit is required for this requirement. Please see attachment 3 - GAO HQ-1 Cafeteria Plan for your planning purposes.

Question 2:

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services? If not brand new, could you please provide the current / previous contract number?

Answer 2:

Currently, there is no incumbent contractor performing these services. The previous contract holder was I. L. Creation of Maryland, Inc. Contract number GAO-15-CO-0005.

Question3:

I see the financial data from 2018-2020 however it would help tremendously to view 2022 or 2023 if available. There is a big difference between 2019 & 2020 for obvious reasons however I've seen numbers increase in the industry in 22'/23'.

Lastly would you be able to advise on a timeframe for an RFP would come out?

Answer 3:

The cafeteria has remained closed since the pandemic started. Therefore, there would not be any financial data for the years of 2022 and 2023. The RFP is out and was posted on www.sam.gov under Notice ID 05GA0A25R0001 on November 20, 2024.

Question 4:

I would like more information about that contract, I'm a SDVBO (Small Disabled-Veteran Business Owner). So maybe I could send up a proposal and see what type of food I can provide.

Answer 4:

All details for the Solicitation has been posted on www.sam.gov under Notice ID 05GA0A25R0001. All amendments to the Solicitation will also be posted on www.sam.gov.

Question 5:

Can the Government provide any specify evaluation criteria that will be used for making an award decision?

Answer 5:

The evaluation criteria are in Section M of the Solicitation.

http://www.sam.gov/ http://www.sam.gov/

Question 6:

Do the PPQs need to be submitted by the offeror with the proposal submission or do the PPQs need to be submitted directly to the Government by the organization providing the PPQ?

Answer 6:

As described in L.1.11.2, Completed PPQs shall be submitted directly by the reference/organization not later than the due date for the proposal to the Contract Specialist, Alethea Moody at moodya@gao.gov, the Contracting Officer, Adrienne R. Washington at washingtona@gao.gov, and the Alternate Contracting Officer Ada Williams at williamsa2@gao.gov.

Question 7:

Is there a minimum or maximum number of PPQs requested?

Answer 7:

There is a maximum of 6 PPQs. Offerors must ensure that PPQs submitted are for the same contracts cited as references in the Past Performance Narratives. There is a maximum of 3 Past Performance Narratives demonstrating past performance in food services, and a maximum of 3 Past Performance Narratives demonstrating past performance in catering services. If a contract reference includes both food and catering services, that reference may count as a reference for both types of service. A completed PPQ is requested for each contract/order references in the Narratives, so there is a maximum of 3 PPQs for food services and 3 PPQs for catering services. PPQs are to be sent to each reference for completion.

Question 8:

Will the basis for this “Firm Fixed-Price” contract be based on the information provided in the pricing schedule file: “Pricing Schedule_112024.docx”

Answer 8:

The basis for award is within Section M of the Solicitation. The Pricing Schedule file Pricing Schedule_112024.docx” is the pricing schedule that will be used for the Firm-fixed Price (Catering Services) part of the contract.

Question 9:

The cafeteria layout that was provided in file “GAO HQ-1-Cafeteria112024.pdf” did not show the specific equipment available. Does the Government have a listing of exiting equipment in operation withing the cafeteria? (Perhaps with make, model, serial number, and date procured)

Answer 9:

Please see attachment 6 – GAO Kitchen equip.

Question 10:

Since 2020, has all of the equipment been maintained, in use and fully operational?

Answer 10:

The cafeteria has been non-operational since 2019. However, GAO believes that all the equipment should be in working order.

Question 11:

Does the Government know the date the facility was last inspected by the health department?

Answer 11:

No.

Question 12:

Is there an existing incumbent running the facility today? Or will this be a new food service offered since the return of staff after Covid-19?

Answer 12:

There is not an existing incumbent running the facility at this time. This will be a new food service since the return of staff after COVID-19.

Question 13:

The solicitation states that on average, there are currently approximately 600-700 occupants in the building on Tuesday, Wednesday, and Thursday. And on Mondays and Fridays there are currently 400-500 occupants. Does the Government anticipate that these number will remain roughly the same over the base and two option periods? Or, perhaps, are there any initiatives planned or in place to drive increased occupancy during the week?

Answer 13:

The Government cannot guarantee occupancy increases nor decreases in the near or far future.

Question 14:

For staffed catered events that range from 20-500 or people, how much advance notice is usually provided to the caterer?

Answer 14:

There is usually a minimum of 1-week advanced notice.

Question 15:

During 2019, the solicitation states on daily basis there were approximately 578 breakfast and 667 lunch patrons. During 2019, about how many staff members (of the 3,500) were occupying the building then?

Answer 15:

GAO did not start accurately tracking building occupancy until 2021.

Question 16:

During 2018 and 2019, in addition to the key personnel (Chef and Food Service Facility Manager), how may waitstaff and/or cashiers worked on a typical business day?

Answer 16:

GAO did not track the contractor staffing daily.

Question 17:

Will parking be readily available for any waitstaff, cashiers, food prep and/or cooks required?

Answer 17:

Parking in GAO is limited. Therefore, only a maximum of two (2) parking spaces will be available, subject to availability.

Question 18:

It is correct to assume the base contract will start upon completion of the transition as proposed by the awardee?

Answer 18:

Yes.

Question 19:

Is the cafeteria open to public?

Answer 19:

No, the cafeteria is not open to the public.