Replace Electrical Panel Motor Center SOO Revised.pdf

Statement of Objectives Replace Electrical Panel Motor Center

PURPOSE

The Purpose of this project is to remove an existing electrical panel motor control center and install a new motor control center in the Federal Regional Center (FRC) located at the Region 6 Denton Campus. The renovations will modernize the electrical distribution capabilities with a focus on reliability and energy efficient solutions based on National Electrical Code (NEC) standards.

BACKGROUND

The Federal Regional Center (FRC) is an underground bunker built in the 1964. All major electrical components are located on the Upper Lever (middle floor) of the building. All components are original electrical components currently installed.

GENERAL REQUIREMENTS

The contractor shall provide all necessary labor, materials, equipment, and expertise to remove the existing Electrical Panel Motor Center and replace it with a modernized Electrical Panel Motor Center capable of supporting a power output of 6,000 Metric Million British Thermal Unit (MMBTU). This work is to be performed in an underground bunker constructed in 1964. The contractor must execute all phases of the project with precision and professionalism, ensuring the reliability and longevity of the new Electrical Panel Motor Center while adhering to strict safety and quality standards.

CONSTRUCTION WASTE DISPOSAL

All demolition/waste materials because of these projects are the sole responsibility/ownership of the selected contractor and must be removed from the job site upon completion. Final site conditions shall be left in as good or better condition as when work commences. All construction waste material/debris will be disposed of by the Contractor. The preferred method is to divert from landfill and recycle/reuse. The least preferred option is to dispose of materials in a landfill.

PROJECT DECRIPTION and OVERARCHING OBJECTIVES

The project consists of five main functional objectives: planning and preparation, demolition/removal of old equipment, installation, cleanup, and final review and inspection. The tasks below are some of the minimum tasks required to complete the project. The Contractor shall provide a Performance Work Statement to describe how they will approach the activities listed below. The Contractor shall provide a Quality Assurance Plan to describe how they will complete the activities listed below. The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives (SOO) – where completion dates extend beyond what is listed here, the contractor shall provide a brief explanation. The cumulative days mentioned below are business days, not calendar days. Any suggested revision to the below schedule must be submitted in writing in the Performance Work Statement.

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Planning and Preparation

• Conduct a thorough assessment of the existing Electrical Panel Motor Center, including its configuration, power capacity, and current state.

• Develop a comprehensive work plan that includes timelines, resource allocation, and risk mitigation strategies.

• Obtain all necessary permits and approvals for the demolition and installation.

• Coordinate with stakeholders to ensure minimal disruption to bunker operations during the project.

• Ensure all personnel are briefed on safety protocols and the unique structural considerations of the underground bunker.

• The Contractor will provide a written Quality Assurance Plan (QASP) to FEMA

• The Contractor will provide a written Performance Work Statement (PWS) to

FEMA.

• Identify vehicle and dumpster staging space requirements upon site visit.

Demolition/Replacement

• Safely de-energize and isolate the existing Electrical Panel Motor Center prior to commencing demolition.

• Dismantle and remove the existing panel and associated components, ensuring that no damage is caused to the surrounding infrastructure.

• Dispose of all removed materials in compliance with local, state, and federal regulations, including hazardous waste management if applicable.

• Conduct structural assessments during demolition to identify any unforeseen issues requiring remediation.

Installation/Connections

• Procure and install the modernized Electrical Panel Motor Center with the capacity to support 6,000 MMBTU power distribution.

• All installation work MUST be accomplished on a weekend schedule. The reason for this requirement is once the motor control center is powered down for replacement it will take the central plant offline.

• Ensure proper alignment, secure mounting, and integration with existing electrical systems.

• Perform all necessary wiring, conduit installation, and grounding in compliance with National Electrical Code (NEC) standards.

• Test the new system for operational functionality, reliability, and safety.

• The Contractor shall install new equipment following industry best practices.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

Cleanup

• Remove all debris, tools, and excess materials generated during the demolition and installation phases.

• Restore the worksite to its original condition, ensuring cleanliness and safety.

• Address any residual environmental concerns, such as dust or contaminants.

• The Contractor shall cover and protect floors to all areas of construction.

• The work areas, interior/exterior debris transport locations are free of dust

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final clean up.

• The Contractor shall recycle metal waste from project and give a report to the

Contracting Officer Representative (COR).

Final Review and Inspection

• The selected contractor is responsible for obtaining any and all necessary permits and inspections required by local, state, or federal offices.

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment

• The Contractor provides all required reports to FEMA

• Conduct a thorough inspection of the installed Electrical Panel Motor Center with stakeholders to confirm proper operation and compliance with project specifications.

• Provide detailed documentation, including as-built drawings, test results, and operation manuals.

• Address and resolve any deficiencies or issues identified during the final review.

• Deliver a project completion report summarizing all activities, timelines, and outcomes.

• Upon project completion, the FEMA Project Officer is responsible to certify completion of project.

DELIVERABLE SCHEDULE

The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

Task Deliverables Expected Completion Timeframe

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how Contractor will manage health and safety of crew on site.

10 days after award date

Roster Submission Upon award provide a list of employees that will need access to the facility during the Period of Performance of the contract.

3 days after award date

Demolition/Removal

Disconnect and removal of old parts and preparation for the install of the new parts.

10 days after planning and preparation

Installation

Installation and connection of new parts for repair.

30 days after demolition/removal

Cleanup

Old associated parts are removed and/or recycled from site. All connections are in place and area is free of hazards.

3 days after completion of installation

Review and Inspection Contractor provides associated reports:

Recycled product and reclaimed refrigerant report; construction debris disposition report; accident reporting (if applicable).

1 day after cleanup

CONSTRAINTS

Need to schedule work to keep the electrical systems running as this is a 24/7 365 operations site.

The work needs to be done during weekends.

PERIOD OF PERORMANCE

The period of performance for this task order will be 60 days from award for the base period.

The Contractor must begin on-site work within 14 calendar workdays (14) days from award.

*The availability of parts and materials may impact this timeline in a negative manner*

PLACE OF PERFORMANCE

The place of performance is:

Federal Regional Center (FRC) 800 N. Loop 288 Denton, TX 76209

GOVERNMENT FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL

Contractor will submit a name of key personnel and anyone who will work in the facility no later than two (2) days after the award date. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work. Note:

if a contractor employee is found unsuitable by our Security, this does not excuse delays in the service because of lack of personnel. The list of key personnel needs to be submitted at least two

(2) days after the award date to ensure all personnel are cleared to work in our facility.

SAFETY REQUIREMENTS

FEMA requires the submittal and “acceptance” by FEMA’s safety representative of a written Site Safety Plan for projects that involve activities covered under the OSHA Construction standard (29 CFR 1926) and OSHA General Industry standard (29 CFR 1910). The selected vendor(s) shall be responsible for identifying all reasonably anticipated job and activity hazards associated with the project and address the identified hazards with precautions, training, and PPE that would be considered at a minimum “industry standard”. The Site Safety Plan should address at a minimum:

Site Specific Safety Rules

• Smoking in designated areas on worksite

• Daily “toolbox” safety meetings (required)

• Pre-project safety meeting (required)

Job Hazard and Activity Hazard Analysis for the project. Examples of hazards that should be addressed include, but are not limited to:

• Chemical Hazards

• Physical Hazards

• Biological Hazards (ex. Mold) (if applicable)

• Radiological Hazards (if applicable)

Hazard Communication requirements including Safety Data Sheets (SDS) for materials brought onsite. All chemicals shall be accepted at least two (2) days in advance by FEMA’s safety representative.

Training

• Proof of current training for all equipment that requires operator certification under regulation or has recommended/required training from the manufacturer.

• Proof that personnel are trained in accordance with regulation for activities identified (ex. OSHA 30 Hour course)

• Respiratory Protection (if applicable)

• Hearing Conservation (if applicable)

Accident Reporting - The Contractor shall include a description of their accident reporting and prevention program to include:

• Reporting of injuries, near-misses, reports of unsafe/unhealthful acts.

• Policy of assistance with any accident investigations, either internal, FEMA requested, or 3rd party requested.

PPE – Describe the use of PPE as it relates to the Job Hazard and Activity Hazard

Analysis

• Emergency Contact Information

• Subcontractor Site Safety Plan (if applicable)

Note: The FEMA Safety & Occupational Health Specialist Safety Officer will write a strong justification to the COR for corrective action and/or suggest stopping work until issues have been resolved when life safety and health is at risk.

PROJECT OFFICER

The project officers for this work:

This information will be distributed to the company that wins the award.