05-FY27-SOW-Uniforms-Contract_Redacted.pdf

STATEMENT OF WORK (SOW)

REPLACEMENT AND INITIAL ISSUANCE OF FOOD SERVICE CHEF UNIFORMS

1. Background

Commander, Navy Region Southwest (CNRSW) Food Service Code (N925) requires a continuous supply of customized Culinary Specialist (CS) chef uniforms. The required uniform suite consists of long-sleeve chef coats, short-sleeve chef coats, chef pants, polo shirts, windbreakers, and embroidered long-sleeve inspection team coats. CNRSW Food Service Officers are responsible for replenishing unserviceable inventory and provisioning newly reporting Culinary Specialists.

This contract supports Food Service establishments across five (5) Navy installations:

• Naval Base San Diego (NBSD)

• Naval Base Point Loma (NBPL)

• Naval Base Coronado (NBC)

• Naval Base Ventura County (NBVC)

• Naval Air Station Lemoore (NASL)

2. Scope

CNRSW Food Service Galley Program (N925) expects to receive uniform supply and customization support for a one (1) year Base Period, with four (4) subsequent one-year Option Periods, to replenish chef uniforms as specified herein.

3. Objectives

To establish a Firm-Fixed-Price (FFP) Requirements Contract to supply and replenish customized chef uniforms in support of CNRSW Food Service Operations Galley Program. All unit pricing shall remain firm-fixed for the duration of each respective ordering period.

4. Deliverables & Requirements

The Contractor shall deliver customized culinary uniforms tailored to individual Culinary Specialist requirements. Customization parameters include specific type, design, color, embroidered logos, sizing, and quantity.

The Government has established annual requirements for each item. Quantities and deliveries shall be distributed across the five (5) designated installations listed in exhibit A (Uniform Order Log) and exhibit B

(Delivery Addresses and POC Information)

4.1. Ordering Authority: The Contractor shall provide customized culinary uniforms in the specific types, sizes, and quantities authorized via delivery orders issued by designated Ordering Officers (OO).

4.2. Pricing Baseline: All orders, deliveries, and subsequent invoices shall conform strictly to the firm-fixed unit prices established in Table 1 (Item Schedule). No additional fees for customization, embroidery, setup, or delivery shall be billed.

5. Item Schedule

Schedule is shown on Table 1 below. All invoices will be based on this schedule.

Table 1 –Turnout Summary

Remarks: Fabric type requirement is readily available from multiple vendors. The vendor quote provided is for cost estimate only.

BASIC YEAR

ITEM

NO.

ITEM DESCRIPTION UNIT EST. QTY* PRICE UNIT EXTD PRICE

1 Specifications- Short Sleeve Chef Coats EA 576

Closure Systems:

1. Short Sleeve Chef Coats: 6 heavy duty black plastic buttons and corresponding buttonholes on the center

Standard Coat Features

Colored Contrast Styling

Color contrast 6.4 oz. cool mesh on side panels and top back

Body Fabric

65/35 Poly Cotton Blend Triumph Aolida 5.5 oz.

Contrast Fabric

100 % Poly Mesh

Embroidery

Includes full color Unit logo embroidery on left chest, above pocket (at least 23,112 stitches)

LOGO DIMENTIONS: 2.5 inches in diameter for round logos on long sleeve and short sleeve Chef's coats for Naval Station San Diego, Naval Base

Point Loma, Naval Base

Coronado, and Lemoore. For Naval Base Ventura County logo shall be triangular with dimensions: 4 inches across top and 3.5-inch sides to bottom point (Attachment 1, Figure 6)

Left chest pocket

Mandarin collar

Left arm pocket with thermometer divider

Color Options

1. Royal blue/White

2. White/White

3. Red/White

4. Navy Blue/White

Sizes are industry standard:

SMALL

MEDIUM

LARGE

X-LARGE

XX-LARGE

2 Specifications – Long Sleeve Chef Coats EA 116

Closure Systems:

2. Long Sleeve Chef Coat: Cloth covered sew through button 6 on each side (12 buttons total) with corresponding button holes, closure on either left or right side of the coat

Color contrast on collar and cuffs Triumph Aolida 5.5 oz.

Body fabric

65/35 Poly Cotton blend

Embroidery

Includes full color Unit logo embroidery on left chest above pocket (at least 23,112 stiches)

LOGO DIMENTIONS: 2.5 inches in diameter for round logos on long sleeve and short sleeve Chef's coats for Naval Station San Diego, Naval Base

Point Loma, Naval Base Coronado, and Lemoore. For Naval Base Ventura County logo shall be triangular with dimensions: 4 inches across top and 3.5-inch sides to bottom point (Attachment 1, Figure 6)

Double breasted

Arm pocket with thermometer divider

Color Options

1. White Coat with black collar and cuffs

2. White Coat with blue collar and cuffs

3. Black Coat with blue collar and cuffs

4. Rustic Black Coat with black collar and cuffs.

Sizes are industry standard:

SMALL

MEDIUM

LARGE

X-LARGE

XX-LARGE

3 Specifications – Pants EA 576

3. Chef Pants: Elastic waist band with brass zipper

Standard Pant Features

Functional Design

2-sided pockets for easy reach, 2 rear pockets

Body fabric

65/35 Poly Cotton blend Twill 7 oz.

Reinforcement

All pressure points, baggy but not balloon legs

Unbreakable drawstring

Belt loops

Color Options

1. Checkered

2. Black

3. Navy Blue

Sizes are industry standard:

SMALL

MEDIUM

LARGE

XX-LARGE

4 Specifications- Skull Caps EA 432

6. Elastic Band on Back

None-Solid Colors

Body fabric

65/35 Poly Cotton blend Twill 7 oz.

Includes full color Unit logo embroidery on center head band (at least 23,112 stitches)

LOGO DIMENTIONS: 1.75 inches in diameter: round for

Naval Station San Diego, Naval Base Point Loma, Naval Base Coronado, and

Lemoore. For Naval Base Ventura

County logo shall be triangular with dimensions: 2 inches across top and 1.75-inch sides to bottom point. Logo placement shall be centered on the front head band.

Color Options

1. Black

2. White

Sizes are industry standard:

ONE SIZE FITS MOST

5 Specifications – Black BIB Apron EA 150

Cotton Material

4” long x 23” wide

Front divided pocket

Adjustable neck slider

Includes full color Unit Logo embroidery centered on top front

6 Specifications- Classic Jacket EA 30

Full Zipper Classic Jacket 96/4 poly spandex

Woven shell chrome/microfleece lining

Zippered chest pocket and front pockets

Water resistant

Embroidery

Includes full color Unit logo (Region) embroidery on left chest above pocket (at least 23,112 stiches)

Color Options

1. Navy Blue

2. Black

Sizes are industry standard:

MEDIUM

LARGE

TOTAL QUANTITIES 1,880

* QUANTITY AND BINDING OBLIGATION: The quantities specified in the Schedule are firm, fixed quantities. The Contractor shall deliver, and the Government shall purchase, the exact quantities specified herein. This is a definite-quantity contract. The quantities listed are not estimates; they represent the absolute delivery obligation of the Contractor and the absolute purchasing obligation of the Government.

FIRM-FIXED UNIT PRICING: All unit prices are Firm-Fixed-Price (FFP) and inclusive of all shipping, packaging, and handling charges. Deliveries shall be made F.O.B. Destination.

5.1. Specifications. See Tables 2 and 3 below:

Table 2 –Structural Turnout Specifications

STRUCTURAL TURNOUT

Specifications – Long Sleeve Chef Coats

Closure Systems:

• Long Sleeve Chef Coat: Cloth covered sew through button 6 on each side (12 buttons total) with corresponding buttonholes, closure on either left or right side of the coat

Standard Coat Features

• Colored Contrast Styling

Color contrast on collar and cuffs Triumph Aolida 5.5 oz.

• Body fabric

65/35 Poly Cotton blend

• Embroidery

Includes full color Unit logo embroidery on left chest above pocket (at least

23,112 stiches)

• Double breasted

• Arm pocket with thermometer divider

• Color Options

1. White Coat with black collar and cuffs

2. White Coat with blue collar and cuffs

3. Black Coat with blue collar and cuffs

4. Rustic Black Coat with black collar and cuffs.

Specifications –Short Sleeve Chef Coats

• Short Sleeve Chef Coats: 6 heavy duty black plastic buttons and corresponding buttonholes on the center

Standard Coat Features

• Colored Contrast Styling

Color contrast 6.4 oz. cool mesh on side panels and top back

• Body Fabric

65/35 Poly Cotton Blend Triumph Aolida 5.5 oz.

• Contrast Fabric

100 % Poly Mesh

• Embroidery

Includes full color Unit logo embroidery on left chest, above pocket (at least

23,112 stitches)

• Left chest pocket

• Mandarin collar

• Left arm pocket with thermometer divider

• Color Options

1. Royal blue/White 2. White/White 3. Red/White 4. Navy Blue/White

Specifications – Pants

Closure Systems:

• Chef Pants: Elastic waist band with brass zipper

Standard Pant Features

• Functional Design

2-sided pockets for easy reach, 2 rear pockets

• Body fabric

65/35 Poly Cotton blend Twill 7 oz.

• Reinforcement

All pressure points, baggy but not balloon legs

• Unbreakable drawstring

• Belt loops

• Color Options

1. Checkered 2. Black 3. Navy Blue

Specifications – Skull Caps

Closure Systems:

• Elastic Band on Back

Standard Coat Features

• Colored Contrast Styling

None-Solid Colors

• Body fabric

65/35 Poly Cotton blend Twill 7 oz.

• Embroidery

Includes full color Unit logo embroidery on center head band (at least 23,112 stitches)

• Color Options

1. Black 2. White

STRUCTURAL TURNOUT

Specifications – Black BIB Apron

Closure System: Straps on back to tie at waist

Cotton Material

4” long x 23” wide

Front divided pocket

Adjustable neck slider

Embroidery

Includes full color Unit Logo embroidery centered on top front

STRUCTURAL TURNOUT

Specifications – Soft Shell Jacket

Closure System: Full zipper Jacket

Full Zipper Classic Jacket 96/4 poly spandex

Woven shell chrome/microfleece lining

Zippered chest pocket and front pockets

Water resistant

Embroidery

Includes full color Unit logo (Region) embroidery on left chest above pocket (at least 23,112 stiches)

Color Options

3. Navy Blue

4. Black

Sizes are industry standard:

MEDIUM

LARGE

5.2. Ordering (Government Responsibility)

5.2.1. Authorized Ordering Officers (OO)

Only personnel designated under the "Designation of Ordering Activity" clause are authorized place orders under this contract.”

5.2.2. Ordering Procedures

All orders shall be issued and processed in accordance with NAVSUPINST 4200.85D (Chapter

4, Section 5) and FAR 16.505(a)(6) utilizing the following workflow:

5.2.3. Requirement Identification

The Command Point of Contact (POC) shall identify uniform requirements and communicate them directly to an authorized OO.

5.2.4. Order Placement

The OO shall place orders by transmitting a formal email to the designated Contractor

Representative (as identified by the Contracting Officer). The OO shall carbon copy (CC) the

Contracting Officer’s Representative (COR) and the Government Commercial Purchase Card

(GCPC) holder. Each order email must contain the following information:

• Date of Order

• Contract Number & Unique Delivery Order Number (provided by the COR)

• Contract Line Item Number (CLIN) & Item Description

• Sizing and Customization details per individual

• Quantity, Unit of Issue, and Unit Price (matching Table 1)

• Extended Price (Quantity x Unit Price) and Grand Total

• Delivery Address (selected from Exhibit B)

• Required Delivery Date (in accordance with Section 1.2)

5.2.5. Uniform Order Log (Exhibit A)

The OO shall utilize a Uniform Order Log to track size and quantity distributions for each respective galley. The COR and the GCPC holder shall jointly maintain a dedicated, separate

Order Log (see Exhibit A for template) to track financial execution.

• Log Requirements: The log must capture the delivery order number, the exact dollar value of each order, and a running total of expended funds against the obligated total.

• Numbering Convention: Delivery order numbers shall begin at "0001" for the first order of the base period and shall reset to "0001" at the start of each exercised Option Period.

• Funding Boundaries: The COR and GCPC holder shall monitor the log to ensure no orders exceed the annual contract ceiling.

• Contract Authority: Neither the COR nor the GCPC holder has the authority to alter, amend, or modify the terms, conditions, pricing, or ordering limits of this contract. Any contract modifications must be submitted to the Contracting Officer (KO) for formal bilateral modification.

5.3. Delivery

The Contractor shall deliver all ordered items within sixty (60) calendar days After Receipt of Order

(ARO) to the delivery points designated in the order (selected from the authorized locations in Exhibit

B).

5.4. Invoicing

Invoicing and payment shall be processed in accordance with the Invoicing and Payment

Instructions clause of this contract. (SEE INVOICING AND PAYMENT INSTRUCTION)

6. Government-furnished property

There is no Government-Furnished Property (GFP) provided under this contract.

7. Security Requirement

UNCLASSIFIED

8. Place of performance/delivery

SEE EXHIBIT B.

9. Period of Performance (POP)

Basic (12 months) and four (4) one-year Option periods as follows:

Period of Performance From To

Basic 01 Oct 2026 30 Sep 2027

Option Year 1 01 Oct 2027 30 Sep 2028

Option Year 2 01 Oct 2028 30 Sep 2029

Option Year 3 01 Oct 2029 30 Sep 2030

Option Year 4 01 Oct 2030 30 Sep 2031

EXHIBIT A – Uniform Order Log

Please see excel tracker

EXHIBIT B – Delivery Addresses and POC Information

Naval Base San Diego UIC 00245 Naval Base Point Loma UIC 63406

Mercer Hall Galley CZ Hall Galley Harbor Drive Annex Complex

3210 McCandles Blvd 3244 Echo Ln Bldg. 55

San Diego, Ca 92136 San Diego, Ca 92147

Naval Base Coronado UIC 00246 Naval Base Ventura County UIC 69232

NAB Galley Bldg. 300 Port Hueneme Galley Gold Coast Bistro

3420 Guadalcanal Rd 32nd Street Bldg. 61

San Diego, Ca 92155 Port Hueneme, Ca 93043

LEMOORE UIC 63042

860 Franklin Blvd

OPS Galley Bldg. 10

Lemoore, Ca 93246

The following Naval activity is hereby authorized to place delivery orders:

COMMANDER NAVY REGION SOUTHWEST

750 PACIFIC HIGHWAY 14TH FLOOR

SAN DIEGO, CA 92132-0058

Designated Ordering Officers information:

Name Email

Area of

Responsibil ity

Phone number

The authorized ordering officer is responsible for issuing and administering any orders placed hereunder.

Ordering officers have no authority to modify any provisions of the basic contract. Any deviations from the terms of the basic contract must be submitted to the Procuring Contracting Officer (PCO) for contractual action.

Terminations of delivery orders for convenience or for default shall be issued only by the PCO.

End of clause.

COR Appointment

Appointment of Contracting Officer’s Representative (COR)

(a) The Contracting Officer hereby designates the following individual as the Contracting Officer's

Representative (COR) for this contract:

• Code: N925 Galley Program

• Mailing Address: Navy Region Southwest, 750 Pacific Highway, 14th Floor (Dining Services), San

Diego, CA 92132

(b) Authority and Limitations: The COR is authorized to act as the Contracting Officer's representative solely on technical matters. The COR's role is to provide technical direction, facilitate discussions regarding specifications and the Statement of Work (SOW), and monitor the progress and quality of the Contractor's performance. The COR is not an Administrative Contracting Officer (ACO) and possesses no authority, express or implied, to modify the terms, conditions, pricing, quantities, quality standards, place of performance, or delivery schedule of this contract or any associated delivery orders. The COR is strictly prohibited from directing any effort that exceeds the scope of the contract SOW.

(c) Contractual Modifications: Only the Contracting Officer (KO) possesses the authority to modify the terms of this contract. No informal understanding, agreement, order, or deviation from the contract terms between the

Contractor and any Government representative other than the KO shall be legally binding upon the

Government. If the Contractor receives direction that it considers to be outside the existing scope of this contract, the Contractor shall immediately suspend associated actions and notify the Procuring Contracting

Officer (PCO) in writing. The Contractor shall not proceed with any out-of-scope work until the PCO or ACO has issued a formal, written contract modification or otherwise resolved the dispute.

(d) Subcontracting Plan

Subcontracting Plan- Waived (OCT 1992)

The Contracting Officer has determined that there are no subcontracting opportunities under this acquisition.

Consequently, the submission of a Small Business and Small Disadvantaged Business Subcontracting Plan is waived.

(e) Invoicing and payment instructions

1. Contract Type

This is a Firm-Fixed-Price (FFP) contract.

2. Equipment and Supply Condition

The Contractor shall supply only new, unused, and original equipment manufacturer (OEM) items.

Remanufactured, refurbished, rebuilt, or "gray market" items are strictly prohibited. All delivered items must be covered under the standard manufacturer's warranty.

3. Contractor Point of Contact (POC)

[To be determined/inserted by the Contracting Officer at the time of award]

4. Contract Administration

The NAVSUP Fleet Logistics Center San Diego Point of Contact for Contract Administration is:

• Name: [TBD at Award]

• Phone: [TBD at Award]

• Fax: [TBD at Award]

• E-Mail: [TBD at Award]

5. Invoicing Requirements

5.1. Invoice Content

To be considered proper and payment-ready, all invoices must contain the following information:

• Contractor Name, Address, and Contact Details.

• Invoice Date and Unique Invoice Number.

• Contract Number and associated Delivery Order Number.

• Contract Line Item Number (CLIN) and Description of Supplies delivered.

• Carrier Tracking/Shipment Information.

• Delivery and Payment Terms (e.g., prompt payment discounts).

• Designated Contractor Payment Address (matching the contract registration or formal assignment of claims).

• Name, Title, Phone Number, and Mailing Address of the Contractor official to be notified in the event of a defective invoice.

• Basis of Pricing: All invoiced unit prices must correspond exactly to the Firm-Fixed unit prices established in Table 1 (Price Schedule) of the SOW.

5.2. Invoice Submission (GCPC Path)

Invoices shall be submitted electronically via email to the designated CNIC Cardholders, with copy (CC) to the Ordering Officer (OO) and the COR.

Authorized CNIC GCPC Cardholder:

Name Email Area of Responsibility Phone Number

6. Payment Procedures

• 6.1. Primary Method of Payment (GCPC): Payment will be executed by an authorized Navy

Commercial Purchase Cardholder upon receipt and verification of acceptable proof of shipment or formal delivery acceptance.

• Acceptable Proof of Shipment: A valid tracking number from an established commercial carrier showing that the ordered units have been accepted into transit.

• Prohibition on Advance Payment: Under no circumstances shall the Government process payment before the ordered items have been shipped or delivered.

Command Specific GCPC Approving/Funding Authority:

• Cardholder Name: Marleen Crumpacker (CNIC Financial Management Analyst)