04a. ATTCH 4a- Addendum_to_RFO FAR_52.212-1.pdf

***Addendum to RFO FAR 52.212-1***

1.0 PROPOSAL SUBMISSION INSTRUCTIONS

1.1 Submission Due Date. The contractor shall ensure their proposal, in its entirety, reaches the required destination before the date and time set for closing of the solicitation. The submission due date for this solicitation is 29 September 2026 at 10:00 a.m. local (central time).

1.2 Late Proposals. The lateness rules for submitted proposals are outlined in RFO FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation.

1.3 Proposal Submission. The proposal submitted in response to this solicitation shall be formatted as stated below and delivered via email to hunter.d.maeder.civ@army.mil and kelsey.l.letcher.civ@army.mil. The proposal shall only be submitted as described.

1.4 Proposal Compliance. The Government must have received from the contractor a fully compliant proposal. The proposal is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Meal Requirements Statement.

1.5 Proposal Acceptance. The contractor shall make a clear statement in the proposal as to the expiration date of the proposal and the stated expiration date shall be valid for all proposed subcontractors who may perform the contract.

1.5.1 RFO FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a proposal acceptance period in the Proposal Summary of not less than 60 days from the date of the solicitation closing date. This date may be extended by mutual agreement.

1.6 Proposal Retention. In accordance with RFO FAR Subpart 4.7, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

1.7 Single Proposal Submission.

1.7.1 Contractors are limited to submitting one proposal with one approach to meeting all the requirements of this solicitation.

1.7.2 Proposals that contain alternative terms and conditions will be considered as taking exception to the requirements of the solicitation.

1.8 Reserved

2.0 PROPOSAL SUBMISSION INSTRUCTIONS

2.1 Submission Due Date. The offeror must ensure its proposal, in its entirety, reaches the required destination before the date and time set for the closing of the solicitation. The submission due date for this solicitation is 29 Sep 2026 at 10:00 a.m. local (central time)

2.2 Late Proposals. The lateness rules for submitted proposals are outlined in RFO FAR 52.212-1 “Instructions to Offerors-Commercial Products and Commercial Services,” and are incorporated into this solicitation.

2.3 Submission. The proposal submitted in response to this solicitation shall be formatted as stated below and furnished via email to hunter.d.maeder.civ@army.mil and Kelsey.l.letcher.civ@army.mil.

2.4 Proposal Compliance. The Government must have received a fully compliant proposal from the offeror. The proposal is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including attachments. This also includes receiving 3-5 Past Performance Questionnaires in accordance with the instructions provided in Attachment 05.

2.5 Reserved.

2.6 Proposal Retention. In accordance with RFO FAR Subpart 4.7, the Government will retain one copy of all unsuccessful proposals.

2.7 Reserved.

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2.8 Reserved.

3.0 PROPOSAL FORMAT AND DOCUMENTS

3.1 This section provides guidance to the offeror for preparing a proposal in response to the solicitation.

The offeror’s proposal shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

4.0 PAST PERFORMANCE

4.1 The offeror shall submit information for a total of up to 3-5 (no more than five) of recent contract past performance references that were performed by the offeror or proposed subcontractor, which the offeror considers to have relevance. These may include foreign, federal, state, local and private industry contracts.

4.1.1 While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden of providing thorough and complete past performance information remains with the offeror. It is the offeror’s responsibility to submit detailed and complete information so the Government may evaluate its Past Performance.

4.2 The Government does not assume the duty to search for data to cure problems it finds in proposals.

4.3 The below instructions are provided to advise offerors as to the information required by the Government to assess the contractors’s Recent and Relevant past performance. Since this information constitutes a basis of the Government’s review, it is imperative that the offeror present its past performance in a clear and concise manner.

4.3.1 Failure to provide the information requested below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

4.3.2 Recent contracts are those performed within three years of the date of issuance of this solicitation.

4.3.3 Relevant contracts are those comparable in scope and magnitude of effort and complexity to the Meals Requirement Statement (MRS) & Menus & Headcounts (M&H).

4.3.4 At least one of the past performance references that the offeror submits shall include recent and relevant performance of the same or similar requirements as those described in the MRS and M&H.

4.4 Contract Information: The offeror’s proposal shall substantiate what distinct effort was required and actually performed under each of the contract(s) included in the proposal.

4.4.1 For each Contract Submitted, provide the following information:

• Prime Contractor name and address;

• Contract number (and delivery/contract number if applicable)

• Contract type;

• Total value of the contract (beginning and ending value)

• Delivery or performance schedule;

• Contract period of performance

• Government or private industry contracting activity address, telephone number and email address;

• Procuring Contracting Officer’s (PCO) and/or Contract Specialist’s name, or point of contact for private industry entity responsible for signing or administering the contract, telephone number and email address;

• Specify the Government POC for which the questionnaire was sent, and provide the date it was sent.

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4.4.2 Provide a description of work performed by the offeror, which shall include a narrative describing the similarities between (1) the relevant work performed under the MRS requirements of the offeror’s cited contract(s) and (2) the MRS requirements identified within.

4.4.3 Provide a brief self-assessment of contract performance.

4.4.4 If the proposed Contract was issued under or in connection with a related written instrument (e.g. IDIQ, BOA, BPA, FSS) and the details of the distinct effort actually performed needed to establish relevancy on the proposed contract are further defined within the terms and conditions (e.g.

statement of work) of that related instrument, provide that information and any other information necessary to establish this instrument’s relationship to the proposed contract. (These documents can be submitted as stand-alone attachments with the proposal).

4.4.5 The offeror may also be evaluated on other internal Government or private source information.

The Government may utilize Contract Performance and Rating System (CPARS) to search for recent and relevant offeror performance and ratings.

4.5 The Government will conduct an in-depth evaluation of all recent past performance information to determine how closely the products provided in those contracts relate to the management and technical requirement(s). Consideration will be given to similar complexity of the effort, breadth and depth of skills, similar contract scope and type, and schedule.

4.6 The offeror may provide a copy of its most recent CPARS evaluation, if applicable, showing the overall rating(s) for each of the past performance references provided in the proposal.

4.7 Past Performance Questionnaire. A Questionnaire is included as Attachment 05. For each contract submitted by the offeror, the offeror shall submit a copy of the questionnaire directly to the appropriate technical representative responsible for past/current contracts. The offeror shall request that these individuals complete the questionnaire and submit it directly to Contract Specialist Hunter Maeder, hunter.d.maeder.civ@army.mil and Contracting Officer Kelsey Letcher, kelsey.l.letcher.civ@army.mil by 29 Sep 2026 at 10:00 a.m. local (central time).

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5.0 PRICE PROPOSAL FORMAT

5.1 Offerors shall complete Attachment 01 Contractor Information and Pricing Table and provide with their proposal. If the contractor submits additional proposal documents, Attachment 01 shall still be completed and submitted with their other documents. The proposal shall contain:

5.1.1 Company/Organization’s Name

5.1.2 Company/Organization’s POC Name, telephone number with area code, email address, CAGE Code, UEI number, TAX ID number, prompt payment discount terms, and business size and socioeconomic category, if applicable.

5.1.3 Unit price and extended amount (price) for each CLIN.

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