04824 - 01 Exhibit C-1 Price Sheet Inst.docx

EXHIBIT C-1

PRICE SHEET INSTRUCTIONS

Navigating Sheets:

The price sheet is comprised of multiple worksheets detailing various pricing information relevant to the bid. Included in the pricing document are a base pricing sheet, options pricing sheets, and a warranty sheet as described below.

Base Price Sheet: Bidders complete the base pricing for the standard bus model in the respective category, along with other general cost information regarding the bid, including delivery costs, parts discounts, and volume discounts.

Options Price Sheet: The options pricing sheet is comprised of component category sections. Component category sections have individual options. The listed options in each component category section are not mandatory but are included as examples of the types of options that belong in that particular component section. Bidders may add additional options to any section, showing a range of options available on their transit buses.

Warranty Price Sheet: This is a pricing and information sheet listing all warranties in the purchase of the base model bus and other available warranties.

BASE PRICE SHEET

Heavy Duty Pricing by Category: The bid price of the standard bus. This bus pricing includes all standard options and is the total purchase price of the base model bus for each respective subcategory. The price of the standard bus should not include delivery cost, which must be listed separately in the delivery section. The standard pricing table has separate rows for each category of heavy-duty transit buses. Bidders shall provide the base price for all categories for which they are submitting bids. Bidders may leave any category in which they are not submitting bids blank.

Prompt Payment Discount and W/N X days: This section is for any prompt payment discount offered on the respective bus, and the amount of days in which payment must be received for Participants to receive the stated discount.

Delivery Cost: This section lists the Bidder’s total delivery cost for a bus. The delivery/freight charge and the one-way delivery cost determine the total delivery cost. Delivery/freight charge is a flat fee for any delivery. One Way Delivery Cost (per mile) is the additional cost per mile for delivery of a bus from the production facility to the destination point listed in the Purchase Order for acceptance. Bidder may provide a delivery/freight flat fee and/or one-way delivery cost based on their preferred method of delivery. If the bidder submits a one-way delivery cost, the bidder should complete the example cost to Olympia, WA, which is used for evaluation purposes. Bidder must note any changes in delivery method, for example, if there is a different one-way delivery cost for having the bus delivered via freight or driven to the delivery location.

Volume Discount: The volume discount table allows bidders to list any potential volume discounts available to purchasers under the Cooperative purchasing agreement. The volume discount table lists the number of buses in order and the discount available. Bidders may provide a flat fee discount per bus or a percentage discount on the entire order. The volume discounts in the table are based on individual purchase orders from Purchasers, not aggregate orders. Bidders may offer additional volume discounts to any Purchaser on their respective purchase orders other than those listed in the volume discount table. Bidders may indicate volume discounts as applicable for each category. It is assumed that any volume discount in the table applies to all sub-categories that the bidder submits bids for in this pricing sheet. Bidder shall clearly state which volume discounts apply to each sub-category and if there are different volume discounts available based on the sub-category.

Parts: The parts list table allows bidders to list rates for parts available to Participants under the Cooperative purchasing agreement. Bidders may submit a rate % (the total % discount and % markup) that covers all manufacturers/parts. Bidders may also separately list the general rate % of the list price for parts within general categories (for example, 5% discount on the engine parts list). Bidders may offer specific parts rates for particular manufacturers within the systems/subsystems. Bidders should clearly indicate each discount and what parts are included in the discount, along with any exceptions to the discount. Bidders may also indicate the rate % for the most frequently used manufacturers.

Enterprise Services does not expect to receive a complete list of all manufacturers for parts lists. The price sheet should contain indications of expected pricing. Bidders may submit a separate sheet with parts list pricing if the pricing sheet proves ineffective in listing all parts clearly.

It is assumed that any parts list rate % in the table applies to all categories that the bidder submits bids for in this pricing sheet. Bidder shall clearly state which parts list discounts apply to each category and if there are different parts list discounts available based on the category.

OPTIONS PRICE SHEET BY LENGTH AND PROPULSION

The options price sheet lists all standard components and potential options for modification of the standard bus model.

Column A: number for the components category. The component categories are evaluated for points.

Column B: Category: This column lists the general category for options to be added to the price list. The options provided in each category are indicators of options that belong in that category. Bidders may provide pricing for the options listed on the sheet or add options by the process described below.

Column C: Item #: This column is a sequential numbering to delineate options within each individual option category. These numbers are used for reference in the evaluation stage. Bidders should not modify the numbering of listed options, other than to make additions for options that the bidder inserts into the price list.

Column D: Description: This column details a short description of the option, including relevant characteristics to determine the value of the option.

Column(s) E, F (G, H, I): Designation and Propulsion: Each listing in the Options pricing sheet should have either Standard, Deduct, or Option Designations, or propulsion, if available. An entry indicated as STANDARD is included in the base model of the bus offered in the bid. An OPTION is a component that may be added to the standard bus model. DEDUCT is the removal of a standard component or a component with a lower cost than the standard component.

Columns G and J: Price: The entry in the price column is based on the designation of the option. For a Standard option, the price column should state “Included” as this price is included in the price of the standard bus model in the base pricing sheet. For any entry designated as an Option, the column should list the total cost of that option. For any entry designated as a Deduction, the price column should indicate a negative amount signifying the cost of not including that item in the standard bus model. Prices will be evaluated for reasonableness only.

Designations with Propulsion Systems The heavy-duty options price sheets each include separate columns for each propulsion system. Bidders should clearly indicate the designation of the applicable option in the respective propulsion system column. The designations for a Diesel transit bus should be listed in the Diesel column. In general, bidders do not need to indicate not applicable for every option; the bidder may leave the designation blank if the formatting remains clear. If pricing is different for the different propulsions, please use the highest-priced propulsion option.

Additional options: This is the place where bidders can add any other options not listed above. These options will not count toward points

WARRANTIES WORKSHEET

This sheet details the standard and extended warranties offered for transit buses in the bid.

Warranties: This column is a short description of the type and coverage of the applicable warranty. The type is assumed to be an offered warranty; it may also be an extended warranty, above that of the standard warranty offered. The warranties listed in the worksheet are the warranties noted in the warranty requirements section of the specification document.

Designation: This column lists the warranty designation type: Standard, Option, or Extended. A standard warranty is a warranty that is offered on the base model bus, the price of which is incorporated into the standard base price. An Option warranty is a warranty offered for transit buses on the cooperative purchasing agreement that is available to purchasers in addition to any standard warranty. Extended warranties are extensions of the offered standard warranties.

Description: This column details a short description of the warranty, including relevant characteristics to determine the value of the warranty. Bidders may detail the extent of the warranty coverage, any exceptions, and the covered systems in this column.

Years/Miles: Bidders will list the warranty coverage in terms of years and miles in these columns. It is presumed that warranty coverage is based on the earlier of the listed years/miles. Bidders should note in the description whether the warranty coverage is determined by another metric.

Source: Bidders list. The source of the warranty is in this column. The source of the warranty may be from the bidder or pass-through from the component manufacturer. Bidders should clearly list the origin of the listed warranty.

Price: The entry in the price column is based on the designation of the warranty. For a Standard Warranty, the price column should state “Included” as this price is included in the price of the standard bus model in the base pricing sheet. For any entry designated as an Option, the price column should list the total cost of that warranty. For any warranty listed as Extended, the price is the added cost of the extended warranty above the standard warranty.

Adding Additional Warranties: Bidders may add rows to the warranty worksheet to provide costs and information for additional warranties not listed in the warranties worksheet. Bidders should add sheet rows to the Excel sheet below, listing warranties where applicable. Bidders should list all similar warranties by coverage within the worksheet.

Example of additional warranty format:

Warranties are different for different categories.

If offered warranties are different for the various categories that the bidder is including in their bid, the bidder should create separate warranty worksheets for each category. Bidders must clearly mark each separate category warranty worksheet with which categories the worksheet applies.

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