040ADV-26-R-0013 -- FM Modernization.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

040ADV-26-R-0013

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

1 4

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR-25-GPO-1467

6. PROJECT NUMBER

7. ISSUED BY CODE GPO 8. ADDRESS OFFER TO

GPO

732 North Capitol St NW Washington, DC, 20401, US

9. FOR

INFORMATION CALL:

a. NAME

BAPTISTE-JONES, LORNA ELIZABETH

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

FM Modernization

11. The contractor shall begin performance within 7 calendar days and complete it within 730 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

YES NO

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

AMOUNTS

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

See Schedule

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

10 U.S.C. 3204(a) (

27. PAYMENT WILL BE MADE BY

) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY

040ADV-26-R-0013

TABLE OF CONTENTS:

1. Section B - Supplies or Services and Prices/Costs

2. Section C - Description/Specifications/Work Statement

3. Section D - Packaging and Marking

4. Section E - Inspection and Acceptance Terms

5. Section F - Delivery or Performance

6. Section G - Contract Administration Data

7. Section H - Special Contract Requirements

8. Section I - Contract Clauses

9. Section J - List of Documents, Exhibits, and other Attachments

10. Section K - Representations, Certifications, and Other Statements of Offerors

11. Section L - Instructions, Conditions and Notices to Offerors

12. Section M - Evaluation Factors for Award

Section B: Supplies or Services and Price/Cost

B.1 CONTRACT TYPE

The Government Publishing Office intends to issue a firm fixed price contract for the Facilities Management (FM) Modernization project.

The successful offeror will develop a full, realized design based on the solicitation provided and accompanying attachments.

Period of Performance: All work shall be completed and delivered within 730 days from the Notice to Proceed (NTP).

The price breakdown shall justify the contractor’s firm fixed price quote for this requirement.

Section C: Description/Specifications/Work Statement

Construction Statement of Work

For

FM HVAC/OFFICE/RESTROOM

MODERNIZATION

Facilities Management / Engineering Division

Item Number Base Item Number

Supplies/Services Quantity Unit

0001 FM Modernization 1

Contract Type: Firm Fixed Price Unit Price Extended Price

Description:

Purchase Requisitions PR-25-GPO-1467

I. PROJECT OVERVIEW:

The U.S Government Publishing Office (USGPO) is located at 732 North Capital Street NW, Washington, DC 20401. USGPO provides publishing and dissemination services for the official and authentic government publications to Congress, Federal agencies, Federal depository libraries, and the American public. The Facility Management Office is located on the second floor of Building A at agency headquarters. This project involves the execution of construction activities necessary to meet the requirements outlined in the Architect-Engineer (AE) design specifications, ensuring compliance with industry standards, safety regulations, and project deadlines.

II. CONSTRUCTION SCOPE OF WORK:

The contractor shall perform the following tasks per the AE Design Specifications:

• Site Preparation: Perform necessary demolition and clearing work required for the renovation.

• Foundation & Structural Work: Conduct structural modifications, reinforcement installations, and framing as specified.

• Mechanical, Electrical & Plumbing (MEP): Install HVAC, electrical wiring, lighting, plumbing, and fire suppression systems.

• Fire Protection & Communication Systems: Ensure the installation, integration, and testing of fire alarm systems, fire suppression systems, and communication infrastructure.

• Architectural Finishes: Execute flooring, ceiling work, wall treatments, doors, windows, and other interior finishes.

• Compliance & Inspections: Ensure all work adheres to local building codes, environmental regulations, fire safety requirements, and industry standards.

1. Deliverables

• Site preparation report.

• Structural framework certification.

• MEP system installation and testing reports.

• Final architectural and interior finishing verification.

• All necessary permits, approvals, and compliance documentation.

2. Materials & Standards All materials shall meet the quality standards specified in the A&E

Design Specifications. Substitutions must be pre-approved by the project management team and comply with applicable codes and regulations.

3. Timeline & Milestones

• Contract Award (Projection) – May 1, 2026

• Kickoff Meeting – Jun 1, 2026

• Contractor Mobilization – September 1, 2026

• Build Phase – September 1, 2026 through March 1, 2028

• Commissioning – April 2028

• Project Delivery – May 1, 2028

4. Roles & Responsibilities

• General Contractor: Responsible for overall execution and compliance.

• Project Manager: Ensures adherence to schedule and quality control.

• Inspectors & Compliance Officers: Conduct necessary evaluations and approvals.

5. Safety & Compliance All construction activities shall adhere to OSHA safety standards, environmental regulations, and project-specific safety guidelines. The contractor shall implement risk mitigation plans and provide necessary Personal Protective equipment (PPE) for all workers.

6. Special Requirements

• Secure necessary permits before commencing work.

• Coordinate with local authorities and utility providers for necessary approvals.

• Conduct regular quality assurance and progress reporting.

• Bi-Weekly Construction Meetings: Ensure QA-QC reports are reviewed, and any discrepancies or corrective measures are discussed and documented.

III. COMPLIANCE WITH CODES AND STANDARDS

(a) All construction work shall comply with applicable standards and codes as outlined in the project specifications, including all relevant building, safety, and environmental regulations.

(b) The contractor shall adhere to all zoning laws and requirements related to:

• Site landscaping, open space, and property line restrictions.

• Maximum building height and historical preservation considerations.

• Aesthetic and environmental regulations applicable to the project site.

(c) The contractor shall coordinate with state and local officials, as necessary, for permit approvals and inspections. The contractor shall submit plans in a timely manner to the appropriate authorities for review and obtain all required approvals before commencing work.

(d) The contractor shall promptly notify the Contracting Officer in writing of any conflicts or deviations from codes, laws, regulations, or standards. No work altering the scope of this contract shall proceed without prior written approval from the Contracting Officer.

(e) No penalties or fines shall be imposed on the contractor for failing to implement recommendations from state or local authorities unless such recommendations are contractually required.

(f) The contractor shall ensure compliance with all applicable OSHA safety and labor standards, including workplace safety regulations and employee protections.

IV. WORK PERFORMANCE AND SCHEDULE:

The contractor shall submit the work schedule to COR for approval. The COR shall review and approve the contractor’s schedule. The COR may change the work schedule if necessary.

V. HOURS OF OPERATION & SECURITY/ SAFETY REQUIRENENTS:

GPO’s Operations:

• Normal working hours for GPO employees are from 6:00 AM to 3:00 PM.

• The contractor may be required to perform work outside normal business hours at their own expense.

Access to Premises:

• GPO will provide affiliated badges with security background checks of contractor personnel, allowing them to escort their workers onto the premises.

• If a contractor has not yet been granted an affiliated badge, they must exchange a valid federal or state-issued identification for a GPO Visitor’s Badge to access the government worksite.

• Contractors must be escorted at all times and remain within the line of sight of their designated escort while in the construction area.

Safety Requirements:

• Contractors shall comply with all applicable safety standards and ensure that all personnel are properly equipped with the required safety gear.

Parking:

• Parking is the contractor’s responsibility.

• GPO has a limited number of parking spaces and may provide parking at a cost to the contractor, subject to availability.

VI. KEY PERSONNEL REQUIREMENT:

The Government Publishing Office has designated the following positions as Key Personnel.

These roles are considered essential to the work performed under this contract. Each position shall be filled by one Full-Time Equivalent (FTE) for the total duration of the contract.

All proposed personnel must meet or exceed the following minimum education and experience requirements:

(End of SoW)

Section D - Packaging and Marking: None

Section E - Inspection and Acceptance Terms:

E.1 MATERIALS MANAGEMENT ACQUISITION REGULATION (MMAR) 46.503

PLACE OF ACCEPTANCE (APR 2010)

The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract. The place of acceptance will be: United States Government Publishing Office 732 North Capital Street NW Washington DC 20002.

E.2 RESPONSIBILITY FOR INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR), as appointed/designated by letter per the information listed in Section G of this document, is the Government's official responsible for inspection and acceptance of required services under the terms and conditions of this contract.

The Government may designate additional representative(s)to provide periodic inspections or observations during the performance of this contract. However, Government inspections are for the sole benefit of the Government and do not relieve the Contractor of its responsibilities to

Position Responsibilities Minimum Experience Minimum Education

Project Manager

Manages the planning, direction, and coordination of the overall project.

Monitors progress, deadlines, budget, and the project team.

Ten (10) Years

Bachelor's Degree in Construction, Electrical Engineering, Project Management, or a related field. (Waived for 15 years' experience in a similar role) .

Quality Control Lead

Works with COR and subcontractors to ensure all work conforms to contract requirements (workmanship, materials, equipment). Manages inspections and ensures appropriate team presence on-site.

Five (5)

Bachelor's Degree in Electrical Engineering or a related field. (Waived for 10 years' experience in a similar role) .

Safety Lead

Performs safety inspections of subcontractor construction activities.

Documents and reviews compliance with safety standards and ensures safe work practices.

Bachelor's Degree in Occupational Health or a related field. (Waived for 10 years' experience in the Construction Safety field) .

Master Electrician

Performs installation, maintenance, and repair of electrical wiring, equipment, and fixtures. Ensures all work meets National Electrical Codes.

Valid Master Electrician License and High School Degree or GED.

provide adequate quality control for the works described in Section J Attachments: Plans and Specifications. The Contractor is responsible for inspection of its own work to ensure that all work performed conforms to the terms and conditions of the contract.

E.3. NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following Contract clauses pertinent to this section are hereby incorporated by reference (by Citation, Number, Title, and Date) in accordance with the clause at MMAR 52.252 2 CLAUSES INCORPORATED BY REFERENCE in Section I of this Contract. Full text of the clauses is available at: https://www.gpo.gov

52.236-2 Differing Site Conditions 52.236-3 Site Investigation and Conditions Affecting the Work 52.236-5 Material and Workmanship 52.236-6 Superintendence by the Contractor 52.236-7 Permits and Responsibilities 52.236-8 Other Contracts 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities and

Improvements 52.236-10 Operations and Storage Areas 52.236-12 Cleaning Up 52.236-13 Accident Prevention 52.236-15 Schedules for Construction Contracts 52.236-17 Layout of Work 52.236-21 Specifications and Drawings for Construction 52.236-23 Responsibility of the Architect-Engineer Contractor 52.236-27 Site Visit (Construction)

CONTRACT CLAUSES INCORPORATED BY FULL TEXT:

52.246-12 Inspection of Construction.

INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. “Work" includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not-

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or http://www.gpo.gov/

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this- section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary.

The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may-

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction.

However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

(End of clause)

52.246-21 Warranty of Construction.

WARRANTY OF CONSTRUCTION (MAR 1994)

(a) In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (i) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession.

(c) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect.

In addition, the Contractor shall remedy at the Contractor’s expense any damage to Government-owned or controlled real or personal property, when that damage is the result of—

(1) The Contractor’s failure to conform to contract requirements; or

(1) Any defect of equipment, material, workmanship, or design furnished.

(d) The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor’s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement.

(e) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

(f) If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor’s expense.

(g) With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall—

(1) Obtain all warranties that would be given in normal commercial practice;

(2) Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

(3) Enforce all warranties for the benefit of the Government, if directed by the Contracting Officer.

(h) In the event the Contractor’s warranty under paragraph (b) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor’s, manufacturer’s, or supplier’s warranty.

(i) Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material or design furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design.

(j) This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud.

(End of clause)

In accordance with (MMAR) 36.204(e) the disclosure of magnitude is between $5,000,000 and $10,000,000.

[END OF SECTION E]

Section F - Delivery or Performance

F.1 - All work to be completed within 730 days of the Notice to Proceed (NTP). Submission of Design timeline, safety plans, quality control plan, schedules, pre‐construction submittals, etc.

shall be required to be submitted within 14 days of the Construction NTP.

F.2 - During the process of the work the Contracting Officer and Contracting Officer Representative will conduct periodic reviews with the contractor to review progress. The contractor shall perform the work required within the limits of the proposed schedule.

F.3. NOTIFICATION OF DELIVERIES

The driver of the truck shall call the respective loading dock the day of delivery to notify the Government of the estimated time of delivery.

Notifying the Washington, D.C. Office:

Deliveries shall be made between the hours of 8:00 am to 15:30 pm (EST) Monday through Friday, excluding Federal holidays. Loading dock phone number is: primary 202 297 2956;

secondary 202 512 1392.

Drivers must be U.S. citizens.

Loading dock phone numbers; primary 228 813 1685 and secondary 202 497 8282.

Deliveries shall be made between the hours of 7:30 am to 15:00 pm (CST) Monday through Friday, excluding Federal holidays.

F.4. NOTIFICATION OF DELIVERIES

The contractor shall notify the COR 14 business days before each carrier delivery via email. The email list will be provided to the Contractor after award. In addition, the driver of the truck shall call the respective loading dock the day of delivery to notify the Government of the estimated time of delivery.

The email notification of delivery shall include:

1. Delivery date and estimated arrival time

2. Delivery list

• Deliveries shall be made between the hours of 8:00 am to 15:30 pm (EST) Monday through Friday, excluding Federal holidays. Due to the traffic constraints the deliveries may need to be scheduled during off-hours or on the weekends.

• Loading dock phone number is (primary 202-297-2956; secondary 202-512-1392).

F.5. NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6. PRECONSTRUCTION CONFERENCE.

If the Contracting Officer decides to conduct a preconstruction conference, the successful offeror will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

F.7. OBSERVANCE OF LEGAL HOLIDAYS/FEDERAL NON-WORKDAYS

For work to be performed at the Government site(s), the Contractor must establish a standard holiday schedule that exactly coincides with the Government's schedule for employees working on a government site(s). Holidays observed are listed below. For Government site work, holidays and other non-workdays are not billable unless work is specifically requested by the Government and productive hours are performed on those days. For work to be performed at Contractor site(s), the Holiday schedule may differ if it is customary practice (For example, when the day after Thanksgiving is given in lieu of Columbus or Veterans’ Day).

The following is a list of the official Federal Government holidays:

Date Holiday Monday, January 01 New Year’s Day Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 * Washington’s Birthday

Monday, May 27 Memorial Day Wednesday, June 19 Juneteenth National

Thursday, July 04 Independence Day

Monday, September 02 Labor Day Monday, October 14 Columbus Day Monday, November 11 Veterans Day Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law. Detailed information regarding federal holidays can be found on the U.S. Office of Personnel Management’s website.

Retrieved from https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url%3D2024

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designed by Executive Order

• Any other day designed by the President’s Proclamation

F.8. SECURITY

ID Badges, Sign-In/Out, Parking and Smoking: All contractor personnel are required to sign-in at 732 North Capitol St. NW Washington, DC 22041. Contractor personnel shall wear identification badges during the entire time they are on GPO grounds. All contractor personnel are required to sign-out at the same location above. It is the responsibility of contractor personnel to purchase parking pass for the designated parking areas. Parking information is available from GPO Police service. The GPO will not validate nor make reimbursement for parking violations of the contractor’s personnel under any circumstances. Smoking, tobacco use, or e-cigarettes is not permitted in designated smoking section. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. The contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s Badge for entry to GPO. Expired Identification shall not be an acceptable form of ID. The Visitor’s Badge shall be visible at all times as safety allows. Contractors shall be escorted at all times and/or in line of sight of the escort.

F.9. On-Site Vendor Responsibility

The Contractor must be responsible for all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor must inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. The Contractor shall provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls. The Contractor shall also be responsible for adhering to the COVID-19 and other relevant policies as advised by the COR.

[END OF SECTION F]

Section G – Contract Administration Data:

CONTRACT MANAGEMENT

Notwithstanding the Contractor s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER

REPRESENTATIVE (COR)

Troy White Contracting Officer U.S. Government Publishing Office Acquisition Services Room: A530 Address: 732 North Capitol St NW Washington DC 20401 E mail: twhite@gpo.gov

Michael McKenzie Senior Contract Specialist Contractor Supporting, mailto:twhite@gpo.gov

U.S. Government Publishing Office Acquisition Services Address: 732 North Capitol St NW Washington DC 20401 E mail: mrmckenzie@gpo.gov

Contracting Officer s Representative (COR): Michael Harm Technical Point of Contact: TBD

GPO will designate one or more persons as the Contracting Officer's Technical Representative (COR). The COR may be changed at any time by GPO without prior notice to the Contractor, through a unilateral modification to the contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor.

CONTRACTING OFFICER S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer s. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

CONTRACTING OFFICER S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All requests for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

GPO INVOICE INSTRUCTIONS July 2024

I. Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR), registration is required for all vendors doing business with the federal government with some exceptions. If mailing invoices, use the following GPO s address:

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone (202) 512 0874

II. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference Materials Management Acquisition Regulation (MMAR) 52.232 34 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

III. To constitute a proper invoice, each invoice must include the following information and/or attached documentation.

(1) Name, address and telephone of the Contractor, and

(2) Date of invoice and invoice number

(3) Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered

(including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information.

a. Amount Invoiced the Total Amount of Invoice and this Invoice Period separated by each CLIN Number (if applicable)

b. Total contract Price and price for each CLIN

c. Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract

d. If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer’s Representative (COR) and

(9) Signature of authorized representative of the firm with the following invoice certification

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME

TITLE

DATE

IV. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

V. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov

MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name; or, executes novation agreements and change-of-name agreements, the contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party. However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

a. The company shall submit a novation agreement with all the required legal elements in accordance with MMAR 42.12.

b. The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

c. The novation agreement shall be determined by the CO to be in the best interest of the Government.

[END OF SECTION G]

Section H: Special Contract Requirements

H.1 KEY PERSONNEL

Certain experienced professionals and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the mailto:invoicegpo@gpo.gov proposal. The contractor agrees that such personnel shall not be removed from the contract or replaced without compliance with the following:

a) The personnel specified under this contract are essential to the work the contractor agrees to perform hereunder be essential to the work. The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the contracting officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications. Personnel must be replaced within 30 days of the contractor leaving the Agency. This substitution must be pre-vetted and able to pass through our background check by our Security Services unit. Incumbent must be able to obtain a public trust clearance.

c) Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution. The contracting officer and the project officer shall evaluate the contractor's request and the contracting officer shall promptly notify the contractor of his or her decision in writing.

d) If the contracting officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate. If the contracting officer finds the contractor at fault for the condition, the contract price or fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

The Key Personnel Positions under this contract are:

Key Personnel Positions Quantity Names

Project Manager 1 TBD Quality Control Lead 1 TBD

Safety Lead 1 TBD Master Electrician 1 TBD

H.2 CONTRACTOR’S EMPLOYEES IDENTIFICATION AND GOVERNMENT CONTRACTOR

RELATIONS

a. All contractor personnel, when attending meetings, sending emails, or participating on telephone calls shall identify themselves as contractor personnel. Identification in meetings and on Microsoft Teams shall be at the beginning of the call or meeting to allow government personnel to excuse contractors if appropriate.

b. Contractor personnel shall identify themselves with their company name in the signature block of emails.

c. Pursuant to MMAR 7.5, the contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent, or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. No Employer-employee relationship exists of will exist under this Contract. Contractor’s employees shall not:

-Be placed in a position where they are under the supervision, direction, or evaluation of a government employee.

-Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other contractors under other GPO’s contracts or become a part of the Government organization.

-Be used in administration or supervision of Government procurement activities.

d. The services to be performed under this contract do not require the contractor of his employees to exercise personal judgment and discretion on behalf of the Government. Rather, contractor personnel will act and exercise personal judgment and discretion on behalf of the contractor.

H.3 INSURANCE

Neither GPO nor the US Government shall in any event be liable or responsible for any damage or injury to any person or property occasioned by the actions of the Contractor or Contractor’s employees in performing under this contract. The Contractor must maintain adequate insurance with the proper coverage limits, including general liability and professional liability insurances, and others if needed, during the term of this contract, insuring the contractor against any claims for injury or damage.

H.4 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and Contracting Officer’s Representative(s). Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.5 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.6 CONSENT TO SUBCONTRACTS (if applicable)

In accordance with Contract MMAR clause 52.244 2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed: TBD

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244 2 requirements for a Contractor with an approved contracting system subsequent to providing evidence of their approved contracting system to the Contracting Officer.

Subcontract means any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contract, or a subcontract. It includes but is not limited to: awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts; orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

H.7 CONTRACTOR S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203 13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.8 CONFLICTS OF INTEREST

a. It is understood and agreed that some of the work required hereunder may place the Contractor, or its personnel or its subcontractors or their personnel (hereinafter referred to collectively as Contractor), in the position of having a potential personal or organizational conflict of interest (OCI), i.e., because of other activities or relationships with other persons, (1) the Contractor is unable or potentially unable to render impartial assistance or advice; or (2) the Contractor objectivity in performing the Contract is or might be impaired; or (3) the Contractor may receive an unfair competitive advantage; or (4) the Contractor may have a financial or other personal interest which would or potentially would impair his/her objectivity and/or from which he/she would improperly benefit. Further discussion of OCIs may be found in MMAR 9.5. The performance/actions of personnel under this Contract will be imputed to the Contractor (or subcontractor) by whom they are employed or retained, and the performance/actions of any subcontractor will be imputed to the Contractor, unless the Contractor, on a case-by-case basis, can demonstrate otherwise and satisfy the Contracting Officer that such imputation is unreasonable.

b. If it is discovered that the Contractor engaged in any activities which constitute a potential or actual conflict without having first obtained the Contracting Officer s approval to undertake such activities; or if it is subsequently discovered that, notwithstanding the Contracting Officer s authorization to undertake the activity based on his/her initial determination that no significant potential conflict existed or appeared to exist, a conflict did, in fact exist or arise, restrictions, as permitted by MMAR 9.5, on the Contractor future activities may be placed unilaterally by the Contracting Officer for this contract or the Contracting Officer for such other contract as may be involved in the conflict, and other remedies (including termination of this contract for default, debarment or suspension, and those permitted by the clauses of this contract entitled Cancellation, Rescission and Recovery of Funds for Illegal or Improper Activity (MMAR 52.203 8) and Price or Fee Adjustment for Illegal or Improper Activity [MMAR 52.203 10]), may be taken by

GPO.

H.9 RESTRICTIONS AGAINST DISCLOSURE

The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer s Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor’s possession, to those employees needing such information to perform the work described herein, i.e., on a need to know basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

All Contractor staff working on any of the described tasks may,…