040ADV-25-R-0038 TWIC Pin Mailers Final RFP 12 22 25.pdf

U.S. GOVERNMENT

PUBLISHING OFFICE

AMERICA INFORMED

RFP No. 040ADV-25-R-0038

Solicitation Issuance Date: December 22, 2025

Closing Date/Time for Offeror Questions: January 8, 2026 10:00 am EST Closing

Date/Time for Receipt of Proposals: January 20, 2026, 05:00 pm EST

Subject: Request for Proposals RFP No. 040ADV-25-R-0038, TWIC Pin Mailers

The United States Government Publishing Office (GPO) is seeking proposals to purchase TWIC PIN Mailers, suitable for use in a high-volume secure credential issuance system. The supplies must be placed against the contract in accordance with the Materials Management Acquisition Regulation (MMAR).

GPO anticipates an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract with Firm-Fixed-Price (FFP) Delivery Orders consistent with MMAR 16.504.

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose proposal is in the best interest of the Government after evaluation in accordance with the factors as set forth in this solicitation in accordance with MMAR 13.106-2. The Government also reserves the right not to award a contract in response to this solicitation. The basis of award will be in accordance with MMAR Part 15.101-2, Lowest price technically acceptable source selection process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors and upon prices being determined fair and reasonable. Offerors must clearly review Sections L and M of this RFP.

Section L, Instructions to Offerors, of the RFP sets forth all instructions for the preparation and submission of required proposal contents. Prospective offerors must submit questions by the deadline identified above to Lainey Ash at email: lash@gpo.gov and cc: Nataliya Holl at email: nholl@gpo.gov. Prospective offerors must follow the instructions to submit the proposals specified in Section L. Section M states the criteria by which proposals will be evaluated.

This RFP can be viewed and downloaded from www.sam.gov. GPO bears no responsibility for data errors resulting from transmission or conversion processes. Further, be aware that amendments to the solicitation are occasionally issued and will be posted on www.sam.gov. GPO advises interested parties to regularly check www.sam.gov for amendments.

Failure to comply with submission dates will deem the submission unacceptable, and proposals will not be reviewed or evaluated.

mailto:lash@gpo.gov mailto:nholl@gpo.gov http://www.sam.gov/ http://www.sam.gov/

Offerors must be registered in the System for Award Management (SAM) database at www.sam.gov at the time of proposal submission.

Accurate and Complete Information: the Offeror must set forth full, accurate and complete information as required by this RFP. The penalty for making false statements to the Government is prescribed in 18 U.S.C.

1001.

Offer Validity: Proposal, including price, shall remain valid for 120 days.

This RFP in no way obligates GPO to award a contract, nor does it commit GPO to pay any costs incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to availability of funds and other internal GPO approvals.

Sincerely, Nataliya A. Holl Supervisory Contracting Officer, Agency Acquisitions

31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30. 1. REQUISITION NUMBER PAGE 1 OF 58

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

040ADV-25-R-0038

6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ASH, LAINEY M

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE GPO 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 0 % FOR:

GPO

732 North Capitol St NW Washington, DC, 20401, US

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

13b. RATING

14. METHOD OF SOLICITATION REQUEST

UNLESS BLOCK IS MARKED

SEE SCHEDULE

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

FOR

PROPOSAL

(RFP)

15. DELIVER TO

See Schedule

CODE 16. ADMINISTERED BY CODE

Same As Issuing Office

GPO

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE GPO INVOICES

GPO INVOICES

U.S. Government Publishing Office (GPO) Comptroller, North Capitol & H Streets, NW, Mail Stop: FMCS Washington, DC, 20401, US

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print)

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

PR-25-GPO-1753

12 22 25

01 20 2026, 5pm EST

Nataliya Holl

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

STOCK RECORD (S/R) 40. PAID BY

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

42a. RECEIVED BY (Print)

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

Contents

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

SECTION G - CONTRACT ADMINISTRATION DATA

SECTION H - SPECIAL CONTRACT REQUIREMENTS

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

PART III- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – LIST OF ALL ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV- REPRESENTATION AND INSTRUCTIONS

SECTION K - REPRESENTATION, CERTIFICATION, AND OTHER STATEMENT OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

Attachment J.1 Price Template

Attachment J.2 Past Performance Questionnaire

Attachment J.3 TWIC Proof with Card

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The GPO’s Government Secure and Intelligent Documents (GSID) business unit issues several million secure federal smart card credentials each year on behalf of numerous federal agencies. These credentials are used to gain access to the nation's borders, federal buildings and facilities, and highly sensitive IT networks and architectures. These secure credentials are made up of a unique set of security systems and features that have undergone rigorous testing and evaluation in government certified facilities as well as actual field validations.

GSID requires TWIC PIN Mailers, suitable for use in a high-volume secure credential issuance system. GSID is responsible for the issuance of NexGen TWIC Cards from Transportation Security Agency (TSA) Department of Homeland Security on behalf of the TSA. When a TWIC card is mailed to the applicant, the card is sent separately from a mailer containing a preset 6- to 8-digit PIN. This PIN is required to activate and use the card, particularly when accessing facilities with TWIC readers that require biometric verification or PIN entry for authentication.

The PIN is critical for facilities with TWIC readers, as it may be needed to access the card's chip for identity verification.

The PIN Mailers are used for the postal delivery of the Personal Identification Numbers (PIN) to cardholders and consists of a card that has the PIN number for the recipient’s TWIC. It indicates which fingers have the prints associated with the card and includes handling instructions. These PIN Mailers are critical to GPO’s issuance of the TWIC Cards. The supplies must be placed against the contract in accordance with the Material Management Acquisition Regulation (MMAR).

B.2 CONTRACT TYPE

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) type contract. The Government will issue Delivery Orders that are Firm-Fixed-Price (FFP) type consistent with the Materials Management Acquisition Regulation (MMAR)

16.504. The Contractor shall perform the supplies deliveries set forth in Delivery Orders and deliver materials set forth in the Delivery Orders at prices consistent with Section B of this contract. Prices must include all costs associated with providing all required supply deliveries. The supplies shall be provided in accordance with the terms and conditions set forth herein. The contractor shall provide the TWIC PIN Mailers as described in Section C, the deliverables as described in Section F, and Inspection and Acceptance as described in Section E in accordance with all terms and conditions stated herein.

B.3 MINIMUM ORDER GUARANTEE

The IDIQ minimum guarantee is $ [To Be Inserted at Time of Award] that will be met with the first Delivery Order.

GPO is required to order and the Contractor is required to furnish the minimum order amount of supplies.

Individual Delivery Orders will obligate funds to cover the work required under those orders. There is no guarantee on the number of Delivery Orders that the Contractor will receive or the amount of money beyond the minimum order guarantee set forth in the contract. Following this initial obligation, individual Delivery Orders will obligate funds to cover additional supplies.

B.4 MAXIMUM CONTRACT CEILING

This is a single award IDIQ contract with a total ceiling price of $ [To Be Inserted at Time of Award] for the TWIC PIN Mailers over the five-year ordering period. The maximum aggregate dollar value of Delivery Orders awarded to the Contractor must not exceed the contract total ceiling.

B.5 ORDER LIMITATIONS

The IDIQ annual maximum order quantity for both Location 1 and Location 2 combined is 600,000 TWIC PIN Mailers. The IDIQ maximum order quantity for both locations over the five-year ordering period is 3,000,000 TWIC PIN Mailers.

B.6 UNIFORM USE OF LINE ITEMS AND PRICES

The following contract line-item numbers (CLINs) apply to all supplies ordered by the Delivery Orders:

CLINS Description Total Max IDIQ Ceiling

0001 DC: 150409.SC NextGen TWIC Pin Mailer

$TBD

0002 Stennis: 150409.SC NextGen TWIC Pin Mailer

1001 DC: 150409.SC NextGen TWIC Pin Mailer

$TBD

1002 Stennis: 150409.SC NextGen TWIC Pin Mailer

2001 DC: 150409.SC NextGen TWIC Pin Mailer

$TBD

2002 Stennis: 150409.SC NextGen TWIC Pin Mailer

3001 DC: 150409.SC NextGen TWIC Pin Mailer

$TBD

3002 Stennis: 150409.SC NextGen TWIC Pin Mailer

4001 DC: 150409.SC NextGen TWIC Pin Mailer

$TBD

4002 Stennis: 150409.SC NextGen TWIC Pin Mailer

TOTAL $TBD

B.7 PRICES

The Contractor must provide all supplies needed to meet all requirements set forth in this solicitation and in accordance with the terms and conditions set forth herein. Prices must include all costs associated with providing all required supplies, including shipping. The Delivery Order unit prices for the TWIC PIN Mailers must not exceed the prices set forth in the table below:

[Prices to be inserted at the time of Award]

CLINS Description Unit of Issue Unit Price

0001 DC: 150409.SC NextGen TWIC Pin Mailer EA $TBD

Year

Stennis: 150409.SC NextGen TWIC Pin Mailer

EA $TBD

Year

1001 DC: 150409.SC NextGen TWIC Pin Mailer EA $TBD

1002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA $TBD

Year

2001 DC: 150409.SC NextGen TWIC Pin Mailer EA $TBD

2002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA $TBD

Year

3001 DC: 150409.SC NextGen TWIC Pin Mailer EA $TBD

3002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA $TBD

Year

4001 DC: 150409.SC NextGen TWIC Pin Mailer EA $TBD

4002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA $TBD

Year 1: February 1, 2026 through September 30, 2026 Year 2: October 1, 2026, through September 30, 2027 Year 3: October 1, 2027, through September 30, 2028 Year 4: October 1, 2028, through September 30, 2029 Year 5: October 1, 2029, through September 30, 2030

Price is inclusive of all Contractor Overhead, General and Administrative Costs, Profit, and Delivery.

Complete Section B in terms of U.S. dollars.

Offeror(s) is/are advised that GSID may potentially require additional quantities of materials based on new requirements directed by the USG Agencies that cannot be reasonably anticipated at the time of award. GPO may determine that it is in the best interest of the Government to add the additional quantities and/or new and related materials to Sections B and C. In such an event, the Contractor shall then, in good faith, negotiate the additional material quantities and/or new materials with the Contracting Officer.

[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

TWIC PIN Mailer

C.1 Introduction This Statement of Work (SOW) outlines the scope, objectives, deliverables, and terms for the Transportation Worker Identification Credential (TWIC) Card with Pin Mailer requirement between the U.S. Government Publishing Office (GPO) and the Contractor. The purpose is to define the technical specifications, responsibilities, and expectations to ensure successful contract execution.

C.2 Background The GPO’s Government Secure and Intelligent Documents (GSID) business unit issues several million secure federal smart card credentials each year on behalf of numerous federal agencies. These credentials are used to gain access to the nation's borders, federal buildings and facilities, and highly sensitive IT networks and architectures. These secure credentials are made up of a unique set of security systems and features that have undergone rigorous testing and evaluation in government certified facilities as well as actual field validations.

GSID requires TWIC PIN Mailers, suitable for use in a high-volume secure credential issuance system. GSID is responsible for the issuance of NexGen TWIC Cards from Transportation Security Agency (TSA) Department of Homeland Security on behalf of the TSA. When a TWIC card is mailed to the applicant, the card is sent separately from a mailer containing a preset 6- to 8-digit PIN. This PIN is required to activate and use the card, particularly when accessing facilities with TWIC readers that require biometric verification or PIN entry for authentication.

The PIN is critical for facilities with TWIC readers, as it may be needed to access the card's chip for identity verification.

The PIN Mailers are used for the postal delivery of the Personal Identification Numbers (PIN) to cardholders and consists of a card that has the PIN number for the recipient’s TWIC. It indicates which fingers have the prints associated with the card and includes handling instructions. These PIN Mailers are critical to GPO’s issuance of the TWIC Cards.

C.3 Objectives GPO GSID will purchase an amount necessary to meet the production needs as determined by orders from a federal agency customer. The approximate annual quantity is 600,000 forms and perforated duplex cards.

This procurement will be used in the issuance of NexGen TWIC Cards from Transportation Security Agency (TSA) Department of Homeland Security, issued by GPO on behalf of the TSA.

C.4 Scope The Contractor shall provide forms and perforated duplex cards as PIN Mailers that will be applied as part of an ID-1 sized secure credential. There will be print on both sides of the card and on the face of the paper, and the product must meet the necessary form factor for use with existing issuance equipment and timely delivery and service.

The TWIC Cards with PIN Mailers must meet the following specifications:

C.4.1 Description

TRIM

SIZE:

8-1/2 x 11" SHEET; CARD

(PERFORATED) 3-3/8 X 2-1/8"

FORM

NO: v2.0.03.20

PAGES: 2

Form prints text/rule matter and illustrations including an agency logo in Pantone 534 Blue on one side only. Form has an integrated 7 mil plastic card that is digitally printed via laser at time of personalization. The card is printed face and back, head to head in Pantone 534 Blue. The card is centered in a die-cut area 3-3/4 x 2-9/16" vertically along the 11" dimension and 3/4" from the right edge of the form. The form does not bleed. The face of the card does bleed.

The card MUST be integrated within the digital text stock (no backing sheet) and laser printable. The ink used to print the form must be laser safe.

NOTE: Contractor must ensure that PIN Mailers will be able to run through required equipment without auto feed problems. PIN Mailers will be printed on a HP M806 Laserjet printer, then run through an Entrust MXD folder, then run through a Quadient MXI 610 inserter. This is done all inline.

Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to the contract administrator.

The contractor shall create or change any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized.

Furnished files must be imaged as necessary to meet the assigned quality level.

C.4.2 Paper Must be in accordance with JCP Paper Specification Standards in effect on the date the order is placed; JCP Code* A61, No. 1 Smooth-Finish White Text, Basis Size 25 X 38", Basis Weight 80 lbs.

Card: White Polyester 7 mil.

C.4.3 Color of Ink

Pantone 534 Blue.

C.4.4 Margins

Adequate gripper. Follow electronic file.

C.4.5 Proofs E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs is required before printing. The

Contractor shall submit one "Press Quality PDF " Soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. E-Mail proofs directly to the attention of: TBD.

C.4.6 Printing and Production Must run through HP M806 Laserjet printer, Entrust MXD folder, and Quadient MXI 610 inserter inline without autofeed problems.

Contractor must perform a preflight check of furnished media and publishing files.

Proper trapping, screen angles, screen frequency, and file output selection must be set.

Furnished files must meet assigned quality level.

C.4.7 Binding

Trim four sides.

Card perforated 3/4" from the right edge along the 11" dimension.

Shrink film wrap in units of 250.

Packs must be marked with Property No. 150409.SC.

Packs must be rotated or made smaller to prevent curling.

Pack suitably in cartons and shipping containers to prevent damage.

C.4.8 Packing Shrink film wrap in units of 250 and mark all packs with Property No. 150409.SC. Rotate the stacks in a package or make the packs smaller. Pack suitably without curling the material and in cartons and shipping containers to ensure contents are not damaged during shipment.

NOTE: MARK ALL CARTONS WITH THE FOLLOWING INFORMATION:

JOB TITLE: TWIC Pin Mailer with Card

CONTRACT NO:

PROPERTY NO.: 150409.SC

QUANTITY: __________

NUMBER OF BOXES: (e.g. Box 1 of 4, Box 2 of 4.)

Mark all cartons with job title, requisition number, jacket number, property number, quantity, and number of boxes.

Notify ordering agency on the same day of shipment via email with tracking numbers and shipping method.

Deliver estimated up to 600,000 units per year, as ordered, via traceable means to the specified GPO addresses.

C.4.9 Quality QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified Standards-- The specified standards for the attributes requiring them shall be:

ATTRIBUTE SPECIFIED STANDARD

P-7. Type Quality and Uniformity

Ok Proof/Furnished Electronic Media

P-9. Solid or Screen Tints Color Match

Pantone Matching System

C.4.10 Delivery Location 1:

US Government Publishing Office Central Receiving, A170A 44 H Street, NW Washington DC 20401

Location 2:

John C. Stennis Space Center (GPO) Building 9101, at MS Army Ammunition Depot Stennis Space Center, MS 39529

[END OF SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 GENERAL

Unless otherwise specified, all items shall be preserved, packaged, and packed in accordance with specifications provided below. Packaging shall be adequate to ensure acceptance by common carrier and safe arrival at destination.

Preservation, packaging, and packing of all items to be delivered to GPO shall be in accordance with Section C and standard commercial practices. The product shall be packed suitably to prevent damage in transit to final delivery points. The material shall be packaged and packed for shipment in accordance with the manufacturer's standard commercial practice in a manner that will insure proper and safe delivery to destination.

The product shall be packed suitably to prevent damage in transit to final delivery points. Individual products will require specific packaging and marking.

D.2 PACKAGING AND MARKING

Shrink film wrap in units of 250 and mark all packs with Property No. 150409.SC. Rotate the stacks in a package or make the packs smaller. Pack suitably without curling the material and in cartons and shipping containers to ensure contents are not damaged during shipment.

The shipments shall be marked with the following information:

The Contractor shall mark all containers with indelible ink, paint or fluid, as follows:

JOB TITLE: TWIC Pin Mailer with Card

CONTRACT NO:

PROPERTY NO.: 150409.SC

QUANTITY: __________

NUMBER OF BOXES: (e.g. Box 1 of 4, Box 2 of 4.)

Mark all cartons with job title, contract number, property number, quantity, and number of boxes.

Notify ordering agency on the same day of shipment via email with tracking numbers and shipping method. An email list will be provided to the Contractor following award.

Deliver estimated up to 600,000 units per year, as ordered, via traceable means to the specified GPO addresses.

D.3 PRESERVATION AND PACKAGING

Preservation and packaging of all products shall afford adequate protection against deterioration and physical damage during shipment, handling, and storage. Products shall be packaged to keep them free of contamination by moisture, dirt, dust, and debris until the Government user opens the package.

D.4 PACKAGING SLIP

Each shipment shall contain a packaging slip that includes the following information: Name and address of receiving organization:

US Government Publishing Office Central Receiving, A170A 44 H Street, NW Washington DC 20401

Or

U.S. Government Publishing Office Building 9101, Leonard Kimble Road Stennis Space Center, MS 39529

D.5 PREPARATION FOR SHIPMENT

The material shall be shipped in accordance with manufacturer’s standard commercial practice in a manner that will insure proper and safe delivery to destination. The products shall be packaged in accordance with the best commercial practice to assure delivery in good condition.

[END OF SECTION D]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at MMAR 52.252-2, Clauses Incorporated by Reference, in Section I of this contract. Full text of the clauses is available at: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

52.246-2 Inspection of Supplies – Fixed-Price (AUG 1996)

52.246-16 Responsibility for Supplies (APR 1984)

E.2 RESPONSIBLE OFFICIAL

In accordance with the clause of this contract entitled MMAR 52.246-2 Inspection of Supplies—Fixed-Price;

Inspection of equipment or other deliverables required by the contract will be made by the cognizant COR.

Acceptance of supplies or other deliverables by the cognizant COR must form the basis for payments to the contractor and will form the basis of the contractor’s permanent performance record with regard to this contract.

E.3 INSPECTION AND ACCEPTANCE

Inspection and acceptance of supplies to be furnished hereunder shall be performed at place of performance or destination, by the COR or their designated representative, in accordance with Section E.2, and any other provisions specified in this contract.

The Government reserves the right to conduct any inspection and tests it deems reasonably necessary to assure that the supplies provided conform in all respects to the contract specifications. Supplies which upon inspection are found not to be in conformance with contractual specifications shall be promptly rejected and notice of such rejection, together with appropriate instructions will be provided to the Contractor by the Contracting Officer.

The inspection of TWIC PIN Mailers occurs when they are pulled from inventory (not upon receipt). The Contractor may review the work instructions and procedures upon request to the COR, onsite at GPO. This examination of the product is designed to ensure compliance with the requirements as cited in the statement of work, and specific program documentation.

Inspection will be completed at the time of the TWIC PIN Mailers usage.

1. In the event services or supplies are of a continuing nature and this contract prescribes periodic payments based upon increments of time rendered (e.g. hours or month of services) completion of supplies will be deemed to have occurred at the end of each whole or fractional month falling within the contract term.

2. In the Event supplies are not of a continuing nature, such that this contract prescribes payment based upon fixed units delivered (e.g., characters keyed), completion will be deemed to have occurred upon delivery.

(a) Payment will constitute notification of acceptance.

(b) Written notification of negative inspection results will be furnished to the Contractor within 48 hours after the Government inspects a product that is considered to be nonconforming.

Any result of FAIL acceptance of the TWIC PIN Mailers will require the contractor to:

1. Cure the Reject Reasons.

2. Provide written notice to the COR of the following:

a. The corrective action taken to cure the defect https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/mmar.pdf

b. Ship corrected replacement inventory quantity of the TWIC PIN Mailers

A result of PASS acceptance of the TWIC PIN Mailers will require the contractor to:

1. Issue notice to the COR in writing that will document the beginning of the 12 months materials Warranty Period.

2. A result of PASS will constitute the beginning of the Warranty Period.

The contractor has ninety (90) calendar days to resolve an Unapproved Deliverable. Resolution of unapproved product may include, but is not limited to; internal investigation of their processes and root cause analysis with written explanation of the issue, the scope of the problem, steps taken to mitigate future risk, and the recommended disposition of the effected products or materials. If it takes longer than 90 calendar days to resolve a problem, then the time must be mutually agreed upon.

All deliverables will be inspected for content, completeness and conformance to the requirements of the SOW (including any applicable standards). The supplies shall be packaged and packed in accordance with the best commercial practice to assure delivery in good condition.

E.4 QUALITY

Supplies shall adhere to the quality assurance levels and standards as stated in the Section C.4.9 Statement of Work.

Supplies inspected by the Government that do not adhere to these quality assurance levels and standards, or any other requirements as specified in the Section C Statement of Work, may be rejected by the Government.

E.5 INSPECTION AND APPROVAL OF WRITTEN DELIVERABLES

Delivery of Written Deliverables – Proofs shall be submitted in accordance with the delivery requirements in Section F of this solicitation. Contractor shall not print prior to receiving approval from the COR. One set of E- Mailed Electronic Page Proofs is required before printing. The Contractor shall submit one "Press Quality PDF " Soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match.

E-Mail proofs directly to the attention of: TBD.

Approval of Written Deliverables - Unless otherwise specified in the contract, or by mutual agreement in writing, the GPO will have ten (10) business days to determine if written deliverables are satisfactory. Any deficiencies shall be corrected by the Contractor and incorporated into the final deliverable for resubmission to the GPO within three (3) business days after notification.

[END OF SECTION E]

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at MMAR 52.252-2, Clauses Incorporated by Reference, in Section I of this contract. Full text of the clauses is available at:

52.211-17 Delivery of Excess Quantities (SEP 1989) 52.242-15 Stop-Work Order (AUG 1989) 52.242-17 Government Delay of Work (APR 1984) 52.247-34 F.o.b. Destination (NOV 1991)

F.2 ORDERING ACTIVITY

Supplies to be furnished under this contract shall be ordered by issuance of Delivery Orders issued by GPO – Agency Acquisitions. Orders may be placed only by the Contracting Officer.

F.3 PERIOD OF PERFORMANCE AND ORDERING PROCEDURES

Period of Performance/Ordering Period

1. The period of performance/ordering period for this IDIQ contract, CLINS 0001 – 4002, is four years and nine months from February 1, 2026 through September 30, 2030.

2. Individual Delivery Orders may be issued during the ordering period specified in 1) above and may contain a delivery date up to one year after the ordering period end date.

3. After the IDIQ’s ordering period expires, it will remain an active contract to govern the terms and conditions of all active Delivery Orders until the final Delivery Order is closed.

Ordering Procedures

1. To obtain the supplies that are within the scope of this contract, the Contracting Officer will issue Delivery Orders using the pricing and quantity specified in the contract.

2. The Contractor must not commence work until a signed Delivery Order is issued and the

Contractor is authorized by the Contracting Officer.

3. In no event must the aggregate total of all Delivery Orders exceed the Maximum

Ordering Limitation authorized in the IDIQ contract.

4. The Delivery Orders issued will include at a minimum:

a. Date of order

b. Delivery Order number and IDIQ contract number

c. Contract line-item number, quantity, unit price, and total price

d. Date and location of delivery

F.4 ORDER LIMITATIONS

Below is the minimum and maximum order when the GPO will require supplies covered by this contract:

CLINS Description Unit of Issue

Minimum Annual

Quantity

Maximum Annual

Quantity 0001 DC: 150409.SC NextGen TWIC Pin Mailer EA 100,000 600,000

Year 1 0002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA

Year

1001 DC: 150409.SC NextGen TWIC Pin Mailer EA 1 600,000 1002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA Year

2001 DC: 150409.SC NextGen TWIC Pin Mailer EA

1 600,000 2002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA Year

3001 DC: 150409.SC NextGen TWIC Pin Mailer EA 1 600,000 3002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA

Year

4001 DC: 150409.SC NextGen TWIC Pin Mailer EA 1 600,000 4002 Stennis: 150409.SC NextGen TWIC Pin Mailer EA

NOTE: The minimum annual order quantities will be met by Delivery Orders placed by both Location 1 and Location 2 combined.

The total IDIQ maximum order quantity for both locations combined over the five-year ordering period is 3,000,000 TWIC PIN Mailers.

F.5 PLACE OF DELIVERY

The place of performance is at the Contractor’s facility. The Contractor shall be fully responsible for delivering the supplies under this contract to the designated places of delivery. The Contractor shall deliver supplies under this contract FOB Destination to the following locations:

Location 1:

US Government Publishing Office Central Receiving, A170A 44 H Street NW Washington DC 20401

Location 2:

John C. Stennis Space Center (GPO) Building 9101, at MS Army Ammunition Depot Stennis Space Center, MS 39529

F.6 TRANSPORTATION OF TWIC PIN Mailers All information pertaining to shipments shall be held and used in strict confidence by the Contractor, its employees, and agents, except for necessary communications with the shipping and receiving offices, air and ground carriers, and properly identified Government personnel.

F.7 DELIVERY INSTRUCTIONS

The Contractor shall be fully responsible for delivering supplies to the designated place of delivery. Delivery shall include all necessary freight, unpacking, and removal of packing materials from GPO premises for the Contractor to safely deliver to the place of delivery in accordance with the terms and conditions specified herein.

The supplies shall be delivered, F.O.B. destination to Location 1 and Location 2. The COR shall be notified in writing 14 calendar days prior to the shipment of the TWIC PIN Mailers. The Contractor shall submit a Delivery Plan to the COR that includes the following: (i) delivery timeframe; (ii) delivery logistics and the plan is subject to GPO approval.

Delivery shall take place Monday through Friday, except Federal Holidays and shall be scheduled with the COR at least 2 weeks in advance. In the case of inclement weather, or other occasions when access to the work area is not available, please contact the COR for further instructions.

The COR shall be notified of delivery by email.

The email notification of delivery shall include:

1. Delivery date and estimated arrival time

2. GPO delivery order number

3. Deliveries to Stennis must also include the names of the vehicle drivers, who must also be U.S. citizens. This will permit them to be pre-cleared to enter the center.

When delivering to the Washington, D.C. Office:

• Deliveries shall be made between the hours of 8:00 am EST to 3:00 pm EST Monday through Friday, excluding Federal holidays.

• Loading dock phone number is 202-512-0969.

When delivering to the Secure Production Facility - Stennis, MS:

• Deliveries shall be made between the hours of 7:30 am CST to 3:00 pm CST Monday through Friday, excluding Federal holidays.

• Loading dock phone numbers; primary 228-813-1715; secondary 202-528-9240.

All information submitted to the Contracting Officer's Representative (COR) must clearly indicate the contract number and/or delivery order number. In the case of inclement weather, or other occasions when access to the delivery location is not available, please contact the COR for further instructions.

F.8 REPORTS, DELIVERABLES, AND OUTPUTS

Contractor will not use, release to others, reproduce, distribute, or publish any nonpublic data except as required for performance of the contract, or as approved in writing by the Contracting Officer.

All reports and other deliverables must be in the English language, unless otherwise specified by the COR.

Unless noted otherwise below, narrative reports must be submitted in Microsoft Word or PDF, Budgets in Excel and Presentations in the Power Point, Visio and Microsoft Project. The Contractor must promptly notify the Contracting Officer and COR of any problems, delays, or adverse conditions which materially impairs the Contractor’s ability to meet the reporting requirements of the contract. For the purposes of this section, all days are to be considered calendar days. In the event the due date is on a U.S. federal holiday, the due date will be the next working day.

N/N Reports and Deliverables Final Due Date Submission to

Requirements 1 One set of E-Mailed Electronic Page

Proofs is required before printing (See Section C.4.5)

COR approval required prior to printing (Frequency TBD)

COR

2 Delivery Schedule Timeline Within 5 business days upon receipt of awarded Delivery

Order

COR

3 Other reports, documentation and or additional information as required

Two weeks after receiving COR’s comments

COR

Note: #2. Delivery Schedule Timeline: The COR anticipates a requirement for delivery of approximately 100,000 TWIC Pin Mailers every two months, beginning in February 2026. One or more FFP Delivery Orders will be issued for the expected annual quantity. The delivery schedule shall be confirmed with the COR and the supplies shall be delivered throughout the year according to the agreed upon schedule.

The Contractor shall deliver the supplies and deliverables applicable in Section B.

F.9 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting delivery requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

[END OF SECTION F]

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT MANAGEMENT

Notwithstanding the Contractor’s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

G.2 CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING OFFICER’S

REPRESENTATIVE (COR)

Contracting Officer (CO) Nataliya A. Holl U.S. Government Publishing Office Agency Acquisitions 732 North Capitol St NW Washington, DC 20401 E-mail: nholl@gpo.gov

Contract Specialist (CS) Lainey M. Ash Contractor, Supporting the U.S. Government Publishing Office Agency Acquisitions 732 North Capitol St NW

E-mail: lash@gpo.gov

Contracting Officer’s Representative (COR) James S. Kim U.S. Government Publishing Office Government Secure and Intelligent Documents (GSID) 732 North Capitol St NW

E-mail: jskim@gpo.gov

The COR may be changed at any time by the GPO without prior notice to the Contractor by a unilateral modification to the Contract.

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor at the time of award.

G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officers. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor’s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

mailto:nholl@gpo.gov mailto:lash@gpo.gov mailto:jskim@gpo.gov

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract.

The COR is not authorized to make any commitments or otherwise obligate GPO or authorize any changes, which affect the contract price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the Contracting Officer, the Contractor does so at his/her own risk.

G.5 INVOICE SUBMISSION, ACCEPTANCE AND APPROVALS

Contracting Officer (CO) Nataliya A. Holl E-mail: nholl@gpo.gov

Contract Specialist (CS) Lainey M. Ash Contractor, Supporting the U.S. Government Publishing Office E-mail: lash@gpo.gov

Contracting Officer’s Representatives (COR)

James S. Kim E-mail: jskim@gpo.gov

Invoice email submission and mailing address:

US Government Publishing Office (GPO) Comptroller North Capitol & H Streets, NW Mail Stop: FMCS Washington, DC 20401 invoicegpo@gpo.gov

(202) 512-0874

In order to receive payment, deliverables must be accepted and approved by the Contracting Officer’s Representative (COR).

G.6 GPO INVOICE INSTRUCTIONS

I. Invoices shall be paid in accordance with the contracts terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions. For mailing in invoices, use the following GPO’s address:

mailto:nholl@gpo.gov mailto:lash@gpo.gov mailto:jskim@gpo.gov mailto:invoicegpo@gpo.gov mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW Washington, DC 20401 Phone (202) 512 0874

II. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

Materials Management Acquisition Regulation (MMAR) 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (May 1999)

III. To constitute a proper invoice, each invoice must include the following information and/or attached documentation:

(1) Name, address, and telephone of the Contractor

(2) Date of invoice and invoice number

(3) Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered (including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract contains must be reflected on the invoice.

(5) Name, title, phone number, email, and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information:

a. Amount Invoiced The Total Amount of Invoice and this Invoice Period separated by each CLIN Number (if applicable)

b. Total contract Price and price for each CLIN

c. Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract

d. If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer s Representative (COR) and

(9) Signature of authorized representative of the firm with the following invoice certification.

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME ________________________________

TITLE ___________________________________

DATE ___________________________________

IV. In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

V. Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov.

G.7 COMPLIANCE WITH REGULATIONS

The Contractor shall meet all applicable local and federal regulations associated with this requirement.

G.8 MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name;

or, executes novation agreements and change-of-name agreements, the contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party. However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

a. The company shall submit a novation agreement with all the required legal elements in accordance with

MMAR 42.12.

b. The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

c. The novation agreement shall be determined by the CO to be in the best interest of the Government.

[END OF SECTION G]

mailto:invoicegpo@gpo.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LOGISTIC SUPPORT

The Contractor shall be responsible for furnishing all logistic support.

H.2 POINT OF CONTACT

The Contractor’s main point of contact for this IDIQ is: [To be Determined at Time of Award]

H.3 CONTRACTOR’S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203-13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.4 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and COR. Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.5 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.6 WARRANTY

Notwithstanding inspection and acceptance by the Government of the supplies furnished…