J-9 - 030ADV26R0023 - Responses to Offeror Questions -03-20-26 (3 Pages).pdf

J-9 - 030ADV26R0023 – Responses to Offeror Questions – 03/20/2026 – (3 Pages)

# Question Answer 1 Is it possible to get a week’s extension on the RFQ due date?

The proposal due date has been extended. See the amendment to the solicitation.

2 Will this be a GSA contract? No.

3 Is any sort of bond required for the successful candidate?

The successful offeror must meet all requirements in the solicitation. Please see Section I.6 – Insurance Requirements – Work on Library Premises (page 50) of the solicitation.

4 Will the successful candidate be required to subscribe to contracting (Procore, Textura) or invoicing portals (IPP)?

Please see Section G.3 – Library of Congress Invoice Instructions of the solicitation.

5 Will there be any required training for exhibit fabricator’s staff before coming on site? Possibly relating to security, safety, and/or other?

The successful offeror must meet all requirements in the solicitation such as those in Sections H.5 (page 35), H.6 (pages 35-37), and H.10 (pages 39-40) of the solicitation.

6 Is there a target, range, or cap on the budget you can share?

The Library is not sharing any information regarding the budget at this time.

7 Q 7.1 - Please confirm that the Library will be providing any/all artifact display cases including Types 1, 2, + 3 – correct?

Q 7.2 - If yes, do these existing cases already have any/all require internal light fixtures including the “illuminated lightboxes”?

A 7.1 – Yes, the Library will provide all artifact casework.

A 7.2 - All cases are equipped with lighting.

8 Where are the existing Types 1, 2, + 3 located? If of site from the Library who will be responsible for transporting them to the “Alive in Many Hands” exhibition site in the Thomas Jefferson Building?

All cases are on site in an adjacent gallery to where they will be used.

9 Will all graphics be given to contractor “production ready” or will substantial graphic prep be required?

Graphic files will be production ready.

10 Q 10.1 - Can you confirm or correct that the Library already has an artifact mount maker, and the contractor has no responsibility for this other than collaborating with that vendor? Is this correct?

Q 10.2 - We understand that the contractor is responsible for the case risers + plinths shown in J-1 “Alive in Many Hands” Design Package. Is this correct?

A 10.1 – The Library has a Mount Maker and the Contractor has no responsibility for this other than collaborating with the Mount Maker.

A 10.2 – Yes. The Contractor is responsible for the case riser and plinths shown in Attachment J-1.

11 Please reconfirm that the Library will be providing any/all AV Media required for this exhibition – correct?

The Library will provide all AV Media hardware and programing. Please see Amendment Section C.3.4 (9)(a).

12 Q 12.1 - Attachment J-1 Alive in Many Hands Design Package page X.00.2: There is a note on this page that says, “SEE AV HARDWARE

PACKAGE BY AV VENDOR FOR SPECIFIC

DETAILS.” We do not believe this document was made available with the other bid documents. When will this document be provided?

Q 12.2 - Also, please identify the AV Vendor being referenced here.

A 12.1 – There is no actual AV Hardware package. The inclusion of this instruction in the J-1 Attachment is the result of designer error.

Please see the Revised J-1 Attachment. Please see Amendment Section C.3.6.2

A 12.2 – The Library will introduce the AV technician to the Contractor and Contractor’s staff at the Kickoff meeting.

13 For all AV, what are the resolution and aspect ratio of each video presentation?

1920 x 1080

14 For AV02 through AV05, please confirm that the intent is for these videos to be a continuous loop and that lifting the handsets just provides access to the already-in-progress audio.

Confirmed. It is a continuous loop.

15 For all AV stations, is on/off power scheduling beyond what can be provided by Brightsigns (or other media player) required?

Programming will be provided by the Library.

Timers will be provided by the Library.

16 Using the drawings please identify the locations where the contractor will need to provide “light track services for new exhibit components and ambient lighting” As per Page #5 of Solicitation 030ADV26R0023, Section C.3.1 (f).

Please see revised Section C.3.1(f) in Amendment.

17 Regarding the following from Page #15 of Solicitation 030ADV26R0023, Section C.3.6.1: Center Entry Title Wall, spec. (j) “The Contractor shall provide and install Luxam lighting brackets and light track and light fixtures where indicated in the drawing package. The track and light fixtures shall be Luxam brand or equivalent

3.8 fixture.” Please confirm the use of “3.8” here refers to 3.8 watts – correct?

Confirmed. The Contractor shall use the Luxam

3.8 watt rated fixture. In the Luxam catalog they are called the 3 W but they’re actually 3.8 watts.

18 Please confirm that the desired Light Fixture for the “Center Entry Title Wall” is Luxam’s L-MSPS-00 3W Standalone Head – correct?

Please see submitted Luxam Product sheet + reference drawings:

Attachment J-1 Alive in Many Hands Design Package pages A.01.1–A.01.3.

No, this is not accurate. The Contractor shall use fixture code L-MTSP-02-B-3K for black 3000K CCT. Please see revised Section C.3.6.1(k) in Amendment.

19 Please confirm that the desired Light Fixture for the “Spine” is also Luxam’s L-MSPS-00 3W Standalone Head – correct?

The Contractor is not required to purchase fixtures for the “Spine”. These already exist and are owned by Library.

20 Please provide the type + quantity of all accessories required for each Luxam light fixture that should be provided by the contractor for Solicitation 030ADV26R0023?

The Library does not require accessories such as barn doors.

21 Attachment J-1 Alive in Many Hands Design Package page X.01.4: Are the existing Power Points connected to a timer or other controller that will turn daily power on/off per the Library’s desired schedule?

Yes.