Attachment J.5 - Questions and Answers.pdf
PDF 103 KB Posted
- Attached to
- Live! At the Library Catering Services
- Solicitation number
- 030ADV24Q0203
- Issued by
-
Library of Congress
About this file
This document is a set of Questions and Answers related to the "Live! At the Library Catering Services" federal contract opportunity. The key details are:
The contract is for providing food and beverage concessions services every Thursday evening during "Live at the Library" events at the Library of Congress. The events feature special programming such as conversations, music, performances, films, and collection displays. The contractor shall provide food and beverage concessions for sale at these events, which occur approximately 50 weeks per year.
The Q&A clarifies that the contractor can arrive earlier than the 3:00 pm - 4:00 pm set-up window, potentially as early as 2:00 pm. It also provides historical attendance data, noting that while the average visitor count is 1,015, there are only 2-3 instances per year where attendance reaches 2,000 visitors. Offers in response to this solicitation are due by 08/07/2024 at 5:00 PM Eastern Time.
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Text version
Q&A – Live at the Library Catering (030ADV24Q0203) 07/30/2024
1. Does the time of being fully set-up between 3:00p and 4:00p (see C.3.2.a.ii) include time from arriving at the loading dock? For example, could loading and staging occur in the kitchen before the 3:00p time?
Answer: The Library can work with the awardee to arrive earlier, if necessary, but we would recommend no earlier than 2:00 pm.
2. RFQ states, “Since June 2023, the average visitor count has consistently reached 1000, with some nights topping 2000 visitors” (C.1.). Is there data on how many times the service provider can expect 2000 visitors? Or any more granular data on sales or attendance by week, or by month, to give the offeror perspective on sales week by week?
Answer: Historically, we can expect 2,000 guests only 2-3 times per year. For most weeks, the range is 800 – 1,300, with an average of 1,015.
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