030ADV24Q0118 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV24Q0118

06-14-2024

X

X X

See CONTINUATION Page

X 1

Schuman, Michael

BLOCK 14 ADDENDUM

The purpose of Amendment 0002 is as follows:

1. To amend Section C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK as indicated in the red text addition.

2. To amend and Section L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS as indicated in strikethrough deletion and red text addition.

3. To provide Attachment J-3 - 030ADV24Q0118 - Responses to Offeror Questions.

All other terms and conditions of Solicitation 030ADV24Q0118 remain unchanged.

030ADV24Q0118 0002 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

DIGITAL LIBRARY OF CONGRESS LCM MAGAZINE

C.1. OVERVIEW / BACKGROUND.

The Library of Congress requires a contractor that will provide a contemporary, mobile-friendly digital edition of its institutional magazine, Library of Congress Magazine (LCM).

LCM is the Library’s bimonthly magazine, produced by the Office of Communications. It is the premier vehicle for telling stories about the institution’s collections, programs and services. Through LCM, the Library seeks to expand awareness of the Library, leading more Americans to connect with it.

The print version of LCM is distributed for free to members of Congress, other libraries and cultural institutions, major donors and friends of the Library, select media and, on a limited basis, visitors to the Library campus on Capitol Hill in Washington, D.C.

The magazine also is made available to the public online in pdf format at loc.gov/lcm.

The Office of Communications is seeking a Contractor that will produce a digital edition of LCM that will offer readers a more contemporary, mobile-friendly experience, help the magazine reach a broader, more diverse audience and allow the Library to present more of its collections to the public.

The Office of Communications typically produces six issues of LCM each year: a January/February issue, followed by issues in March/April, May/June, July/August, September/October and November/December. The Contractor shall produce a digital version of each issue.

C.2. SCOPE

The Contractor shall provide digital publishing and online hosting services for the Library’s LCM.

C.3. REQUIREMENTS

C.3.1. The Contractor shall produce six issues of a digital LCM per year: a January/February issue, followed by issues in March/April, May/June, July/August, September/October and November/December.

For each issue, the COR will deliver the packaged Indesign files that includes any photos and graphics used in the production of the print version of LCM to the Contractor for use in creating a digital version of the LCM. The COR will provide any other material necessary for expanded digital content, such as videos and photo galleries.

C.3.2. The Contractor shall publish the digital LCM magazine in a format that works well across platforms, including desktop and laptop computers and mobile devices such as smart phones and tablets.

C.3.3. The Contractor shall publish the digital LCM magazine in a format other than a traditional PDF flipbook, utilizing continuous scrolling rather than page turning.

C.3.4. The Contractor shall provide full-service production of each digital LCM issue, with completed issues (derived from the print version of LCM) created for the Library and published by the Contactor on the Contractor’s website.

C.3.5. The Contractor shall use Library-provided materials — InDesign files, photos, videos and graphics — and best practices in graphic design to create digital adaptations of LCM print issues while maintaining the LCM look and branding.

C.3.6. The Contractor shall elevate the magazine’s content in search engines using search engine optimization.

C.3.7. For each digital issue of LCM, the Contractor shall incorporate additional content not included in the corresponding print edition (e.g., photo galleries and videos, posted to the Library’s YouTube channel, that are provided by the COR).

C.3.8. The Contractor shall provide easily accessible links that allow each story to be individually shared online and each digital LCM issue to be shared as a whole. If the Contractor is notified by Library staff that a link is not functioning properly, Contractor must correct the malfunction within 2 business days of receiving the notification.

C.3.9. The Contractor shall provide the Library with a comprehensive summary analyzing viewing metrics, including information on visits, pages viewed per visit and click-throughs to other Library content. This comprehensive summary shall be made available through a dashboard that can be filtered by edition.

C.3.10. The Contractor shall provide means for each issue and article to be downloaded and printed.

C.3.11. The Contractor shall upload and host digital magazines online.

C.3.12. The Contractor shall enable a user-friendly interface such as menus for accessing recurring columns.

C.3.13. The Contractor shall present a table of contents and individual page or section links that provide a fully indexed edition structure.

C.3.14. The Contractor shall incorporate fonts used in LCM, which will be provided by the Library.

C.3.15. The Contractor shall submit a draft edition of LCM to the COR 3 business days before publication of each edition. The Library will review the draft edition within 2 business days and provide comments and necessary revisions to the Contractor. Contractor shall revise the final published edition of the LCM in accord with the Library’s comments and revisions.

C.3.16 Meetings

C.3.16.1 Kickoff Meeting

The Contractor shall meet with the Library of Congress team to discuss the specific objectives and methods for the production of the Library’s digital LCM. This meeting will take place in person on-site at the Library of Congress facilities on Capitol Hill, Washington, D.C., or in a virtual meeting space compliant with Library meeting regulations.

C.3.16.2 Edition Planning Meeting

The Contractor shall meet with the Library of Congress team prior to the production and delivery of each LCM edition to discuss the specific objectives and requirements for the upcoming LCM edition. This meeting will take place in person on-site at the Library of Congress facilities on Capitol Hill, Washington, D.C., or in a virtual meeting space compliant with Library meeting regulations.

C.3.16.3 Additional Meetings Additional project meetings may be held as deemed necessary by the Contractor or Library. Meetings will be held virtually.

C.4. CONTRACT PERFORMANCE

C.4.1 QUALITY CONTROL The contractor shall develop and maintain an effective quality control program (QCP) to ensure services are performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program is the means by which it assures itself that its work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to its QC system.

030ADV24Q0118 0002 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Pages

1 J-3 - 030ADV24Q0118 - Responses to Offeror Questions

July 1, 2024 3

030ADV24Q0118 0002 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Section L - Instructions to Offerors

L.1 Clarifications and Questions Inquiries concerning any areas that require clarification or correction must be submitted in writing via email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Michael Schuman at mschuman@loc.gov no later than, 12:00:00 Noon EST on June 21st 2024. Answers to questions of a substantive nature will be posted as an amendment to the solicitation.

L.2 Submission of Proposals All proposals must be submitted electronically via email to Olexiy Levchuk at olevchuk@loc.gov with a copy to Michael Schuman at mschuman@loc.gov, no later than the response date specified in this solicitation. Offerors must comply with the submission instructions in this solicitation. If the proposal does not comply materially with the submission instructions, the Library reserves the right at its discretion to determine that the offeror is ineligible for award.

Email Submission Requirements: The email must include the solicitation number 030ADV24Q0118 in the subject line.

The maximum file size allowed through the Library’s email system is 20MB. In addition, certain files might need to undergo a conversion to be accepted by the Library’s servers. This conversion increases the file size by 30% to 40%, therefore, please take this into consideration, when determining file sizes. The Library’s email system cannot accept files greater than 20MB. If needed offeror may send the proposals in multiple emails but must ensure they are all clearly identified.

Offeror must not submit zipped or locked files.

L.3 Content of Proposals Offeror must submit a proposal package that includes two separate electronic files as described below. Each file must include the solicitation number and UEI number. The Technical Proposal must not refer to pricing.

Volume 1 - Technical Proposal Volume 2 - Price Proposal

Volume 1 Technical Proposal The Technical Proposal shall address all requirements of the solicitation and must not refer to or include price. Offeror shall provide the following information for this section:

A) Technical Approach

(i) Offeror shall submit a narrative describing how offeror will approach the requirements of this solicitation. The narrative must show offeror’s understanding of the Library’s requirement, and demonstrate offeror’s ability to provide the services under the contract.

(ii) Offeror must not simply restate the Statement of Work. Offeror must show a thorough understanding of the requirements of this solicitation. Offeror’s proposal may be determined to be non-responsive or unacceptable if offeror simply restates the Statement of Work.

(iii) Offeror must indicate the ability to comply with the accessibility requirements at paragraph H.8 in order to be

030ADV24Q0118 0002 Section L eligible for award.

(iv) Offeror shall submit a narrative that demonstrates offeror has the technical expertise and ability required to provide the digital publishing and online hosting services.

(v) The technical approach is limited to 4 pages utilizing a legible font.

C.) Demonstrated Experience B) Demonstrated Experience The offeror shall show examples of their experience that is relevant to the solicitation. This experience is to be demonstrated through three examples of relevant work. Work that is most closely related to the work as outlined in the Statement of Work is considered most relevant. The offeror may provide up to three such samples. One of the samples may consist of a short sample of the Digital LCM Magazine that can be used to create you’re an example of your work is available at: https://loc-dp.box.com/s/w9otijyqbpr997kvze8ukfpt9yyp4xlb. Creation of this example is not required however it will be considered most relevant when assessing demonstrated experience. For the Digital LCM Magazine and the other examples of past work the contractor shall provide an accessible web link at which the Library can review the work as part of its evaluation. The submission for this factor shall consist of three web links accessible to the Library.

The examples at these link may not be changed after the solicitation closing date and must remain accessible through the Library’s award of the contract.

C) Past Performance Blind Customer Feedback: Offeror shall send the blind Past Performance Questionnaire attached at section J-1 to the customers referenced above in the Demonstrated Experience section. It is the offeror’s responsibility to ensure that the form is completed and returned directly to Olexiy Levchuk at olevchuk@loc.gov with a copy to Michael Schuman at mschuman@loc.gov by the solicitation closing date and time. Forms submitted directly to the Library by the offeror will not satisfy the requirement for blind customer information and may not be accepted.

Volume 2 Price Proposal A) Price Schedule

(i) Offeror shall provide firm fixed prices for each CLIN in Section B.1.

(ii) Offeror shall provide a signed copy of the SF 1449 form and the first page of all amendments. Since this is a Request for Quote (Simplified Acquisition under FAR Part 13) offerors (quoters) not providing this information will be assumed to have submitted a quote that is in compliance with the solicitation terms (unless an exception to the terms is noted) and will be eligible for award consideration. Late quotes may be accepted if determined in the best interests of the Library.

The statements in this section take precedence over the requirements of FAR 52.212-1.

End of Document