030ADV23R0029 FINAL.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

RQISS20230018

See SCHEDULE

030ADV23R0029

6. SOLICITATION ISSUE DATE

3-09-2023

Schuman, Michael (202) 707-1088 04-12-2023

4PM EST EDT

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Section F for delivery instructions.

Contracts & Grants Directorate Library of Congress 101 Independence Ave 101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Schuman, Michael

030ADV23R0029

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

SECTION E - INSPECTION AND ACCEPTANCE

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE SCHEDULE

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.3 52.242-15 STOP-WORK ORDER (AUG 1989)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND AUTHORITY (JAN 2016)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (SEP 2018)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (JAN 2022)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

H.8 LC52.237-1 KEY PERSONNEL (AUG 2014)

H.9 LC52.237-2 CONDUCT OF WORK (MAY 2015)

H.10 LC52.239-1 INFORMATION SECURITY (APR 2021)

H.11 LC52.239-3A ASSESSMENT AND AUTHORIZATION (ALT I) (JAN 2016)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

030ADV23R0029

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

I.3 52.216-18 ORDERING (AUG 2020)

I.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.6 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.7 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.8 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.9 LC52.216-1A ORDER PLACEMENT - ALTERNATIVE ORDERING PROCEDURES (FEB 2015)

I.10 LC52.217-1 ORDERING BY LEGISLATIVE BRANCH AGENCIES (FEB 2017)

I.11 LC52.228-70 INSURANCE REQUIREMENTS - WORK ON LIBRARY PREMISES (DEC 2014)

I.12 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.13 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEC 2022)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.2 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV23R0029 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3.1. Contract Type

This is a single award Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract. Orders issued under this contract shall be Firm-Fixed-Price (FFP).

B.3.2. Orders

Orders shall be placed for defined requirements that are fulfilled utilizing the labor categories and rates, considering any applicable discounts under this IDIQ. This IDIQ shall include escalation rates during the stated period of performance in accordance with the stated period of performance. In the event that a task order period of performance crosses escalation rate periods, task order labor rates must comply with the price that is current at the time the order period of performance begins. No blended rates will be authorized at the order level.

B.3.3. Minimum and Maximum Amounts

a) The Library of Congress will order a minimum amount of $50,000.00. Specific requirements will be identified in individual orders issued under this contract. During the life of this contract, the Government may order items in any quantity up to the maximum specified in paragraph b.

b) The cumulative value of all task orders issued under the IDIQ, including unexercised options, shall not exceed the maximum of$5,000,000.00 for the life of the IDIQ contract.

B.3.4. Itemized Pricing

Pricing shall include all services required by the Statement of Work and shall be inclusive of all Contractor’s direct cost, other direct cost (ODC's), indirect cost, and profit. Pricing shall be as outlined in Attachment J1- Pricing.

030ADV23R0029 Section B

(End of Clause)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JOB __________________ __________________

5-year ordering Period for CAD CAFM Software and Services Contract Period: Base POP Begin: 09-01-2023 POP End: 08-31-2028 In accordance with Section C. Orders must be issued pursuant to the ordering clauses in Section I.

GRAND TOTAL __________________

030ADV23R0029 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section C - Statement of Work for Legislative Branch CAD-CAFM Software/Services IDIQ

C.1 OVERVIEW / BACKGROUND

The Library of Congress’ (LOC or Library) Space Utilization, Planning and Design (SUPD) provides space planning, interior design procurement and construction management services (in conjunction with the Architect of the Capitol (AOC)) for all Library facilities. SUPD also monitors, plans, designs space requirements, and maintains an efficient and cohesive facility aesthetic on and off the Library Capitol Hill Campus including the James Madison Memorial Building (2, 034,443 Sq. Ft), the John Adams Building (1,043,193 SQ. FT), the Thomas Jefferson Building (1,064,859 SQ. FT), the Taylor Street Annex (88,000 SQ. FT), St Ce- Celia’s Special Facility (44,000 SQ. FT), Ft. Meade Book Storage Modules (208,535 SQ. FT), the Cabin Branch Facility (146,121 SQ. FT), and the National Audio-Visual Conservation Center (NAVCC) in Culpepper VA (346,500 SQ. FT). SUPD develops and implements Library policy governing the use of space, and furniture and finish standards. Library furniture and finishes include systems furniture, wood case goods, custom wood furniture, meeting and conference furniture, filing and storage, lounge furniture, and furniture accessories and ergonomic devices. Projects managed by SUPD range in scope from designing secured collections storage and processing facilities, to renovating and updating training centers and commercial office environments.

C.2 SCOPE

This contract shall provide the full range of Computer Aided (CAD), Building Information modeling (BIM) and Computer Aided Facility Management (CAFM) software and technical support services along with facility site surveying and auditing services. The IDIQ will issue task orders for the following principal task areas:

1) Task Area 1: Server Based Enterprise Licenses for Autodesk’s AutoCAD and Revit, or equivalent design, drafting, and building information modeling (BIM) software products.

2) Task Area 2: CAD, BIM, and Computer Aided Facility Management (CAFM) drafting and technical services.

3) Task Area 3: Facility site surveying and auditing services.

4) Task Area 4: Training for users and administrators on basic and advanced features of Task Area 1 CAD software including development and training of standard operating procedure documents.

5) Task Area 5: Access to help desk support services for the Task Area 1 CAD software.

C.3 REQUIREMENTS

C.3.1 Principal Task Areas

The support required in the principal task areas are listed below, Legislative Branch agencies (listed in section C.1) may order the full range of software, support, training and facility site solutions and services necessary in the following task areas indicated below as they fit to fulfill requirements.

C.3.1.1 Task Area 1: Server Based Enterprise Licenses for Autodesk’s AutoCAD and Revit or equivalent design, drafting, and building information modeling (BIM) software solution

C.3.1.1-1 The suite of Software provided must include:

A. Capabilities for 2D Design, 3D Design, and Building Information Modeling (BIM)

• 2D Design Features must include:

o Sketching tools o Customizable tool palettes, color pallets, and command log o Industry-specific toolsets o Generate 2D drawings from 3D models o Controls for the transparency of objects or layers o Controls to find and select objects based on properties o Create scalable text in multiple formats and automatically update text via fields o Create dimensions automatically and provide tools for area, volume, and distance calculations o Have easily format able leader lines o Be able to create centerlines and center marks o Ability to create tables combining data and symbols o Ability to draw revision clouds o Save views by name and to quickly navigate between views o Create and specify different sized layouts and title blocks o Enable simultaneous updates by providing live links between files and Excel spreadsheets o The ability to extract data from drawing information, objects, and attributes o Include dynamic block functions o Create or modify objects in circular or rectangular patterns and along a path o Apply geometric and dimensional constrains to maintain relationships between geometry

• 3D Design Features must include:

o Parametric Modeling Tools o Industry-specific toolsets o Ability to view real time texture and material changes as they occur o Extrude 3D models from 2D Drawings o Create photorealistic models o Have basic animation features o Solid, surface, and mesh modeling tools o Orbit, swivel, walk, and fly over 3D navigation tools o Visual styles that control edges, lighting, and shading o Ability to section planes and create cross-section views o Apply lighting and materials to 3D renderings o Ability to attach point clouds

• BIM Features must include:

o Provide Geo Location o Industry-specific toolsets o Ability to use third-party tools to make changes to material finishes o Sketch and create freeform models and create massing studies o Store performance data o Connect laser scans directly to the BIM model o Ability to derive construction insight from design models

B. Interoperability Features o Must support the following formats: 3DS, DWF, DWG, PDF, RVT, DGN o Must have Google Mapping integration o Must work with readily available model libraries from major furniture manufacturers o Must fully integrate with Tririga facility management software including the space management and project modules.

o Software updates must synchronize with Tririga software.

C. Autodesk/AutoCAD licenses o The licenses must last no less than one year and be installed on an enterprise license server so that they may checked out by multiple users.

o The contractor shall install the software on the Library’s servers and configure it for use based on Library specifications. The contractor shall assure compliance with the requirements of Federal Information Security Management Act (FISMA).

Additional Autodesk/AutoCAD Licensing Features required:

o The software must be available via a check-out system that allows different users (greater than the number of software licenses purchased) to access and use the software non-concurrently.

o The software must have a function that allows access to the software when not connected to the inter/intranet.

C.3.1.2 Task Area 2: CAD, BIM, and Computer Aided Facility Management (CAFM) drafting and technical services

C.3.1.2-1 The contractor shall provide technical services including:

A. Creation and updates to design standards and standard operating procedures (SOP) documents to include guidance and standards for internal Library staff use as well as vendor use for Block insertion and development, Layer Management, and CAFM integration.

B. Master CAD File Cleanup and Updates.

i. Incorporating design files into master files

Revise and/or replace all blocks using Library standard blocks Remove all text related to Staff and Organization Names, Space Type (e.g. Office, Pantry, Reading Room, etc.)

Remaining text should be Door Numbers, Column Numbers, Stair Numbers, Core Designation (Core A, B, C, etc.), Fixed Equipment Designation (e.g. Thermostat, Fire Extinguisher, etc.), Restroom Designation (e.g. Women, Men, Family), Location Designation (e.g. South Curtain, North-West Court, Roof, Crawl Space, etc.)

Update Layers to Match Library Standard All files to be saved with the current layer “0” All files to have the same color for layer “0” Delete all unused layers All line weights to be 0.00

ii. XREF Management Remove circular references within master files Remove items that are not associated with the master drawing type

IN drawings to have furniture items only AR drawings to have FTC walls / doors only BAS drawings to have all walls except FTC, all doors except FTC, stairs, elevators, columns, fixed items such as colonnades, planters, exhibits, decorative items C. CAFM Support o Provide troubleshooting support for AutoCAD and Revit (BIM) CAFM connectors, assist with creating and correcting configuration parameters in CAD files and Revit models, provide best practices to ensure the correct steps are taken when creating files and integrating them into the CAFM database Produce and/or maintain CAFM line or architecture files incorporating updates from the master CAD files in a format compatible with the Facility Management Database, currently Tririga.

C.3.1.3 Task Area 3: Facility site surveying and auditing services

C.3.1.3-1 The contractor shall provide Site Surveying services

The Contractor shall provide site surveys to assist in space audits and master drawing updates. The Contractor will be required to conduct walkthroughs of entire floors or designated sub-areas and conduct field-measurements. The purpose of the walk-throughs is to ensure the Architectural and Interior drawings and information are accurate. Space Audits are used for the correction of architectural and interior elements in tenant/occupied or unoccupied areas throughout the entire floor or designated area. Surveys may require validating or correcting drawing layouts of furniture, equipment, shelving, demountable or Floor-to-Ceiling (FTC) walls, shell and core building elements. The Contractor may also be required to certify occupants and occupant types as defined by Building Owner’s and Manager’s Association (BOMA) standards, and incorporate the data from the surveys into a CAFM database system.

o When field measurements are completed, the Contractor shall submit original marked up copies, or color copies of the marked up drawings of their fieldwork to the Contracting Officer’s Representative (COR).

C.3.1.4 Task Area 4: Training for users and administrators on basic and advanced features of the software including development and training of standard operating procedure documents.

C.3.1.4-1 The contractor shall provide onsite, virtual, or offsite classroom training to all licensed users to acquire skills for accomplishing the following tasks using the software:

• Project Drawing Setup;

• Network Mapping;

• Printing/Plotting;

• Layering;

• Blocks and Symbols;

• Documentation of Conversion Processes;

• Project Management

• CAFM updates

C.3.1.4-2 The contractor shall deliver training classes for the basic and advanced user so they will know how to convert data files on their own. Training shall be offered virtually, or at a location within a 60 miles radius of the Library’s physical location (James Madison Building, 100 Independence Ave SE, Washington DC 20450) where the versions and configurations match the software purchased by the Library. The contractor shall provide training material at these locations. Training shall be provided by an instructor who is an Autodesk Certified Professional or equivalent expertise for another brand proposed for that module.

C.3.1.5 Task Area 5: Access to helpdesk support services

C.3.1.5-1 The contractor shall provide annual software support services for the software ordered under Task Area 1 virtually via a live helpdesk chat, email and phone number with ability to remote access the Library systems for troubleshooting. The contractor’s helpdesk shall provide responses to the Library within one business day of submission.

C.4. CONTRACT PERFORMANCE

C.4.1 SCHEDULE OF EVENTS/DELIVERABLES

Paragraph reference

Description of Event/Deliverable Due date/ Payment schedule

IDIQ Kickoff Meeting Within five business days of IDIQ period of performance start date.

C.3.1.1 Software Licenses - Server Based Enterprise Licenses for Autodesk/AutoCAD and Revit or equivalent design, drafting, and building information modeling (BIM) software products.

Within 30 days of task order start date.

Payment upon acceptance

C.3.1.2 CAD, BIM, and Computer Aided Facility Management (CAFM) drafting and technical services.

Within 30 days of task order start date.

Payment upon acceptance.

C.3.1.3 Facility site surveying and auditing services. Delivery/Schedule to be outlined in Task Orders.

Payment upon acceptance

C.3.1.4 Training for users and administrators on basic and advanced features of the software including development and training of standard operating procedure documents.

Within 30 days of task order start date.

Payment upon acceptance

C.3.1.5 Access to helpdesk support services. Within 30 days of task order start date.

Payment upon acceptance

C.4.2 Finalized Quality Control Plan (QCP) Draft submitted with proposal; final 10 days after kick off meeting

C.5.4.1 Monthly Summary Report on active task orders for services identified under Task Areas 2 through 4.

Monthly reports are due on the 5th business day of the month following the task order start date.

C.6.2 Implementation File Transfer Protocol (FTP) Accessible site through users passwords and ID

10 days after kick off meeting to be accessible by licensed users/ COR

Additional schedule of deliverables will be provided at the task order level.

C.4.2 QUALITY CONTROL

The contractor shall develop and maintain an effective quality control program (QCP). Draft submitted within proposal; final due 10 days after kick off meeting. Services shall have performed in accordance with this contract. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which it assures its work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s representative acceptance in writing of any proposed change to its QC system. Task Orders (TO) may specify additional QCP requirements specific to that TO.

C.4.3 CONTROLLED UNCLASSIFIED INFORMATION (CUI)

If the contractors or sub-contractors are performing work on the Library’s master drawings, then the contractor will be required to attend a mandatory training provided by the AOC/LOC in security of controlled unclassified Information. In May 7, 2008 the Executive Branch adopted “CUI” as the single designator for all sensitive but unclassified information to facilitate the movement of sensitive information.

C.5 ADDITIONAL INFORMATION

C.5.1. PLACE OF PERFORMANCE. The work to be performed under the contract will be performed at contractor's offices, training facilities, or government facilities as indicated in each task order.

C.5.2. GOVERNMENT FURNISHED PROPERTY

A. Applicable Documents: The government will provide all relevant and available project information necessary for the work, including: drawing files; drawing standards; program assessments; facility construction standards;

electronic copies of existing floor plans; and Library of Congress regulations as indicated on individual orders.

B. Services/ Computer Hardware: The government may provide workspace and/ or a workstation/Laptop on an as needed basis to the selected contractor and based on the requirements of the individual orders. All contractor personnel performing site surveys on a recurring basis will need to apply and be issued a LOC security badge in accordance with Library security requirements currently in effect. Contractors accessing the Library’s computer systems will be required to take mandatory Library security training and refresher courses.

C.5.4 INFORMATION AND REPORTING

The Contractor shall provide information identified below. This information shall be intended to provide the COR and end user maximum visibility of the status of their requested actions, and the COR and Contracting Officer visibility of funding requirements and prices experienced, both to date, and anticipated. Monthly reports are due on the 5th business day of the month and are required to have the following information:

C.5.4.1 A Monthly Summary Report on active task orders for services identified under Task Areas 2 through 4. The Report should include:

a. Progress made towards deliverables and if deliverables will be completed per contract requirements.

b. Number of hours spent on Firm Fixed price (FFP) work and deliverables.

c. Action items and assignments needed to complete deliverables.

C.5.4.2 The contractor may be required to produce weekly reports and meeting minutes as outlined at the task order level.

C.5.5 Travel Travel costs may be included in specific task orders at the discretion of the LOC contracting officer. Any authorized travel expenses shall not exceed the amounts expressed in the Federal Travel Regulation (https://www.ecfr.gov/current/title- 41/subtitle-F).

C.5.6 Project Management Costs Any contractor Project Management costs shall be included as a direct labor cost in the price of each task order, if required. Project Management (PM) costs shall not be authorized as an indirect cost under any order.

C.6 SPECIAL QUALIFICATIONS.

C.6.1 KEY PERSONNEL:

Contractor will assign a contract manager who will participate and maintain oversight of production, deliverables, provide quality control, attend progress review meetings, and be responsible for the overall performance of the work under the IDIQ. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

C.6.2 FILE SHARING CAPABILITIES AND HANDLING CUI:

Contractor will create an FTP (File Transfer Protocol) site to transfer drawing files and electronic deliverables to the Library. The site must be accessible to the Library through a user ID and password to be maintained as per Architect of the Capitol Security Standards (which will be provided upon contractor request.

Contractors handling drawing files will be required to take government led CUI training and refresher courses.

-END STATEMENT OF WORK-

030ADV23R0029 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

(End of Clause)

D.2 LC52.231-1 PAYMENT OF POSTAGE FEES (MAY 2015)

All postage and fees related to submission of information, including forms, and reports, etc., to the Contracting Officer or Contracting Officer’s Representative (COR) or other persons designated to receive, shall be paid by the Contractor.

(End of Clause)

030ADV23R0029 Section E

SECTION E - INSPECTION AND ACCEPTANCE

E.1. General Acceptance Criteria

Inspection and acceptance shall be in accordance with paragraph (a) of FAR 52.212-4, unless otherwise specified in a task order.

030ADV23R0029 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE SCHEDULE

ITEM

NUMBER DESCRIPTION

PERIOD OF

PERFORMANCE START

DATE

PERIOD OF

PERFORMANCE

END DATE

5-year ordering Period for CAD CAFM Software and Services 09/01/2023 08/31/2028

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

F.2.1 Period of Performance

The overall period of performance shall be as stated in section B.

F.2.2. Place of Performance

The work to be performed under the contract may be performed at the contractor's facility or at Library of Congress facilities as indicated on individual task orders. Remote telework, work during non-standard days/hours, or other offsite work arrangements may be approved by the COR for specific orders.

F.2.3. COVID-19 Pandemic Information

The contractor shall comply with the Library's COVID-19 protocols for any contract requiring on-site performance. The Library COVID-19 protocols and related guidance are published by the Library and available at the following address:https://www.loc.gov/about/pandemic-information/for-contractors/

F.2.4 Hours of Operation

The contractor is responsible for conducting business (e.g., being available for onsite meetings, interviews and presentations) during core Library hours and communicating with the COR on any contractor planned closures/holidays and unexpected delays etc. The Library's standard operating hours are from 8:30 AM through 5:00 PM excluding federal holidays, closures and unexpected delays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

(End of Clause)

F.3 52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and

030ADV23R0029 Section F for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either—

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if—

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon a proposal submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

030ADV23R0029 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: Schuman, Michael

Address: Contracts & Grants Directorate

Library of Congress

101 Independence Ave

Washington DC 20540-9411

Phone: (202) 707-1088

Email: mschuman@loc.gov

Library Contract Specialist: Leonhardt, Riley

Address: Contracts & Grants Directorate

Library of Congress

101 Independence Ave

Washington DC 20540-9411

Phone: (202) 707-0714

Email: rleonhardt@loc.gov

Library Contracting Officer Representative:

Address: Announced at time of Award

Announced at time of Award

Announced at time of Award

Announced at time of Award

Announced at time of Award

Phone:

Email:

Contractor Contract Administrator: Provided at time of award

Address: Provided at time of award

Provided at time of award

Provided at time of award

Provided at time of award

Phone:

Email:

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (DEC 2014)

(a) The Contractor shall schedule with the COR time for contractor staff to be available to receive Library-issued photo identification badges prior to starting work.

(b) The Contractor shall provide instruction and ensure that each employee performing work under this contract displays their photo-identification badges at all times they are present on-duty in the building. Refusal or repeated neglect to display the photo-identification may result in an unsuitability determination.

(c) Upon termination, resignation or other event leading to a contract employee leaving duty under this contract, the Contractor is responsible for returning all Government identification, building passes, keys, and other Government property issued to that employee. Failure on the part of the Contractor may result in the Contractor’s liability for all costs associated with correcting the resultant breach in building security.

(d) The requirements of this clause are applicable to and shall be observed by all subcontractors who perform work at all Library of Congress facilities.

(e) The Contractor shall ensure that all employees, both directly employed and subcontracted, contractor’s and sub-contractors, obtain Library ID badges. Badges shall be visibly displayed at all times while in Library premises. The Library will issue badges without charge. Contractor shall accurately maintain a list of employee badge number on the Employee Roster and provide updates to the COR upon request. An employee’s badge shall be returned within 5 days from the termination of that employee’s employment. All badges shall be returned at the completion/termination of the contract.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified in the orders under this contract pursuant to the standards and acceptance criteria defined in each order.

030ADV23R0029 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.201-1 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (JAN 2016)

(a) Performance of work under this contract is subject to the technical direction of the COR. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the contract are accomplished satisfactorily.

(b) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the “Changes” clause of this contract;

(3) Causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the contractor's employees.

(c) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR.

If, in the opinion of the contractor, any direction of the COR or the designated representative falls within the limitations of (b) above, the contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(e) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the “Disputes” clause of this contract.

(End of Clause)

H.2 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.3 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.4 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.5 LC52.204-3 INFORMATION SYSTEMS SECURITY (SEP 2018)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this Contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor personnel must successfully complete mandatory information systems security training prior to use of or access to any of the Library’s digital assets. The required training is available online at http://www.loc.gov/extranet/cld/. Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at: http://www.loc.gov/staff/cld/.

(End of Clause)

H.6 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (JAN 2022)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress has a contractor employee fitness program, which includes background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public including information determined to be Controlled Unclassified Information (CUI) to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations.

(1) Any access to non-public Library facilities and information technology systems will require completion and successful vetting of a security application request (release forms, fingerprints, and, if applicable, E-QIP background investigation). Contracts should anticipate a minimum of two weeks for the process, provided no adverse or incomplete information is received.

(2) The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems and/or non-public Library information.

(3) To facilitate the fitness determination, contractors shall submit complete and accurate information as identified on the e-qip site at: www.opm.gov/e-qip. Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received.

(4) The contractor will ensure the Library’s Personnel Security Division is notified of all changes to personnel performing work on this contract. The Personnel Security Division can be notified at the following email address:

PSD@loc.gov and contacted via phone at: (202) 707-5618.

(5) The fact that the Library may conduct background investigations on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct.

(6) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness. In such cases, the Contracting Officer or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from the premises.

(End of Clause)

H.7 LC52.204-27 HANDLING OF FEDERAL RECORDS (JUL 2021)

(a) Definitions “Records,” as defined in 36 C.F.R. § 703.4(a), includes all books, papers, maps, photographs, reports, and other documentary materials, exclusive of materials in the Library’s collections, regardless of physical form or characteristics, made or received and under the control of the Library in pursuance of law or in connection with the transaction of public business, and retained, or appropriate for retention, by the Library as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the government or because of the informational value of data contained therein. The term refers only to such items in being and under the control of the Library. It does not include the compiling or procuring of a record, nor does the term include objects or articles, such as furniture, paintings, sculpture, three-dimensional models, structures, vehicles, and equipment. All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and Library of Congress regulations at 36 CFR Part 703.

(b) Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, Library of Congress regulations at 36 CFR Part 703 and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, Contractor shall manage and schedule records for disposition only as permitted by statute or regulation.

3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or which is exempted from public disclosure by 36 C.F.R. 703.5.

4. The Library of Congress shall own the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Library of Congress shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227- 20.

5. In accordance with 36 CFR 1222.32, Contractor shall maintain and manage all records in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6. The Contractor shall only remove records from the legal custody of the Library of Congress or destroy them in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report the event to the Contracting Officer.

7. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.