Attachment J2 - Questions and Answers AMENDMENT 0001.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- CAD SOFTWARE CAD AND CAFM SERVICES IDIQ
- Solicitation number
- 030ADV23Q0054
- Issued by
-
Library of Congress
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment J5- Labor Category Description AMENDMENT 0001.docx | DOCX document | |
| 030ADV23R0029 0001.pdf | ||
| 030ADV23R0029 FINAL.pdf | ||
| Attachment J3- Washington DC Area Services Wage Determination 2015-4281.pdf | ||
| Attachment J1- Pricing Template.xlsx | XLSX spreadsheet | |
| Attachment J4- Culpeper Area Services Wage Determination 2015-4283.pdf | ||
| Attachment J2 - Questions Template.xlsx | XLSX spreadsheet |
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Questions
| Questions and Clarifications for Solicitation 030ADV23Q0054- CAD SOFTWARE CAD AND CAFM SERVICES IDIQ | |||||
| Question # | Page # | Section Number | Reference Text | Questions or Other Observations | Library of Congress Response |
| 1 | 6 |
Attachment J1 C 1
C3.1.3
IDIQ Task Area 3 Library Capitol Hill Campus including the James Madison Memorial Building (2, 034,443 Sq. Ft), the John Adams Building (1,043,193 SQ. FT), the Thomas Jefferson Building (1,064,859 SQ. FT), the Taylor Street Annex (88,000 SQ. FT), St Ce- Celia’s Special Facility (44,000 SQ. FT), Ft. Meade Book Storage Modules (208,535 SQ. FT), the Cabin Branch Facility (146,121 SQ. FT), and the National Audio-Visual Conservation Center (NAVCC) in Culpepper VA (346,500 SQ. FT)
| 1 | 9/04/23-9/03/24 | C.3.1.3 | Survey/Polyline | 254,305 | |
| 2 | 9/04/24-9/03/25 | C.3.1.3 | Survey/Polyline | 254,305 | |
| 3 | 9/04/25-9/03/26 | C.3.1.3 | Survey/Polyline | 254,305 | |
| 4 | 9/04/26-9/03/27 | C.3.1.3 | Survey/Polyline | 254,305 | |
| 5 | 9/04/27-9/03/28 | C.3.1.3 | Survey/Polyline | 254,305 | Section C1 shows total of 4,629,151 SQ.FT within 7 numbers of buildings. In pricing template Attachment J1 IDIQ Task Area 3, Under C3.1.3 it states 254,305 SQ. FT for Each year for 5 Years to a total of 1,27,525 SQ.FT. |
How much total area to be considered for Task Area 3 Facility site surveying and auditing services?
| The LOC estimates that no more than 254,305 Sq Ft will be survey each ordering period across all library buildings. However, the specific number of sq. ft. to be surveyed will be defined at the task order level and exact quantities will vary over ordering periods. | ||||
| 2 | 9 | C.3.1.3-1 | The Contractor shall provide site surveys to assist in space audits and master drawing updates. The Contractor will be required to conduct walkthroughs of entire floors or designated sub-areas and conduct field measurements. The purpose of the walk-throughs is to ensure the Architectural and Interior drawings and information are accurate. Space Audits are used for the correction of architectural and interior elements in tenant/occupied or unoccupied areas throughout the entire floor or designated area. Surveys may require validating or correcting drawing layouts of furniture, equipment, shelving, demountable or Floor-to-Ceiling (FTC) walls, shell and core building elements. | Whether Site Surveys must conduct following manual measurement process? |
Whether Contractor is allowed use of equipment's like laser scanner to conduct this survey?
| Manual and Laser scanners can be used to conduct surveys as long as the final deliverable match the CAD and Master Drawing standards and provide adequate and accurate levels of detail. | ||||||
| 3 | N/A | N/A | N/A | Has a contractor ever performed these services and who was it? | A previous CAD Software & CAD Services IDIQ was established in 2018 as LCLOC18D00019 with DLT Solutions. | |
| 4 | N/A | N/A | N/A | How many FTEs currently or historically supported the services outlined in the SOW? | The previous contractors have not dedicated any FTEs to similar contracts. Work load and specific service requirements were defined at the task order level. | |
| 5 | 8 | C.3.1.1 | Attachment J1 Pricing Template (IDIQ Task Area 1) | What CAFM software is currently used? The assumption is TRIRIGA. | Tririga is the current LOC CAFM software. | |
| 6 | 7 | C.3.1.1 | Attachment J1 Pricing Template (IDIQ Task Area 1) | The pricing sheet only states CADD Software (25 licenses estimated). Is this a roll-up of all CADD Software (AutoCAD, REVIT, CAFM software), or should software licensing have separate line items? | The 25 is Estimated number of users of the licenses per year, the item listed is for the bundle of CAD software licensees that should fulfill requirements listed in Section C.3.1.1. Offerors should provide a breakdown of how the proposed bundled software pricing is reached . | |
| 7 | 7 | C.3.1.1 | Attachment J1 Pricing Template (IDIQ Task Area 1) | Is there an existing enterprise license for the CADD software? | Yes, the LOC currently has Autodesk CAD software suite licenses . | |
| 8 | 7 | C.3.1.1 | Attachment J1 Pricing Template (IDIQ Task Area 1) | What software licenses are currently in use or historically used to support all of the contract tasks? | The LOC currently uses a Autodesk CAD software suite. | |
| 9 | 8 | C.3.1.2 | Attachment J1 Pricing Template (IDIQ Task Area 2) | Pricing Template list 4 positions equating to 1.5 FTEs. Are the number of FTEs and hours fixed? | No, the contractor shall define staffing at the task order level, the number provided are to give contractor estimation of expected overall IDIQ level of effort. | |
| 10 | 8 | C.3.1.2 | Attachment J1 Pricing Template (IDIQ Task Area 2) | Are the tasks for 3, 4, and 5 expected to be performed by one or more of the positions listed under Task Area 2 of Attachment J1 Pricing Template? If so, are all the tasks listed supposed to be completed under the hours listed? | It is not expected that all tasks be completed by the same labor category or under the estimated number of hours each year. Each task area and its estimations are listed in the pricing sheet. The task orders issued will include the specific which task area the order will utilize. | |
| 11 | 9 | C.3.1.3 | Attachment J1 Pricing Template (IDIQ Task Area3) | On average, how many buildings are surveyed per year in part or entirety? | The Library has not conducted any building surveys in the past 5 years. However, spaces have been surveyed in part at the project level, at roughly 40,000 SF per year. | |
| 12 | 9 | C.3.1.3 | Attachment J1 Pricing Template (IDIQ Task Area3) | Is it expected that task orders will be issued to survey multiple buildings simultaneously? | The LOC expects that Task Orders will be issued to survey multiple buildings. However, the specifics of the deliverables (the survey's themselves) and their due dates will be specified at the order level. The LOC cannot confirm if due dates for building survey's will overlap, requiring multiple building to be surveyed simultaneously. | |
| 13 | 10 | C.3.1.4 | Attachment J1 Pricing Template (IDIQ Task Area4) | Can the contracting office provide an estimate of how many or percent of training sessions will be virtual vs. onsite? | It is expected that 10% of courses would be onsite while 90% would be virtual. | |
| 14 | 10 | C.3.1.4 | Attachment J1 Pricing Template (IDIQ Task Area4) | Are there any established training courses, or are they to be developed under this contract from scratch? | It is expected that the training courses will be manufacturer designated training in the offeror's proposed CAD software solution. | |
| 15 | 10 | C.3.1.4 | Attachment J1 Pricing Template (IDIQ Task Area4) | How many training courses are expected to be requested per year? | Since training courses are typically sold by seat, it is estimated that the total number of seats per year is 20 as listed on tab 4 of the pricing sheet. | |
| 16 | 9 | C.3.1.4 Task Area 4: | C.3.1.4-1 The contractor shall provide onsite, virtual, or offsite classroom training to all licensed users to acquire skills for accomplishing the following tasks using the software: • Project Drawing Setup; • Network Mapping; Page 10 • Printing/Plotting; • Layering; • Blocks and Symbols; • Documentation of Conversion Processes; • Project Management • CAFM updates | How many users will need to be trained? | Since training courses are typically sold by seat, it is estimated that the total number of seats per year is 20 as listed on tab 4 of the pricing sheet. | |
| 17 | 10 | C.3.1.5 | Attachment J1 Pricing Template (IDIQ Task Area5) | What is the average number of Help Desk calls per month? | The Library does not currently track the number of helpdesk calls with the current software suite helpdesk, however it it estmated the average number of calls to the helpdesk is around 5 times per month. | |
| 18 | 8 | C.3.1.1-1 A. | Connect laser scans directly to the BIM model | Is there any expectation for the contractor to provide any laser scanning services for this IDIQ? | No, the contractor is not expected to provide any laser scanning services under this contract. | |
| 19 | 8 | C.3.1.1-1 B. | Must fully integrate with Tririga facility management software including the space management and project modules. | Is LOC or the contractor responsible for the supply, management, and support of the connector? | The contractor is not responsible for the supply, management or support of the Tririga connector. | |
| 20 | 8 | C.3.1.2-1 A. | Creation and updates to design standards and standard operating procedures (SOP) documents to include guidance and standards for internal Library staff use as well as vendor use for Block insertion and | |||
| development, Layer Management, and CAFM integration. | Does LOC have a SOP for CAD or BIM already implemented? Or is LOC asking for a creation of a SOP for CAD or BIM or both? | While to LOC has an existing CAD SOP, it does not currently have a BIM SOP. Specifics on the creation, update and maintence of CAD/ BIM SOP's will be detailed in Task Order requirements for services under Task Order 3. | ||||
| 21 | 8-9 | C.3.1.4-1 | The contractor shall provide onsite, virtual, or offsite classroom training to all licensed users to acquire skills for accomplishing the following tasks using the software: |
Project Management
| CAFM updates | Is this type of training specific to the Tririga modules? | Section C.3.1.4-1 has been updtaed and CFAM updates has been removed from the requirments for training. | ||||
| 22 | 9 | C.3.1.4 Task Area 4: | C.3.1.4-1 The contractor shall provide onsite, virtual, or offsite classroom training to all licensed users to acquire skills for accomplishing the following tasks using the software: • Project Drawing Setup; • Network Mapping; Page 10 • Printing/Plotting; • Layering; • Blocks and Symbols; • Documentation of Conversion Processes; • Project Management • CAFM updates | With the requested AutoCAD and Revit training courses do they need to be standard curriculum or customized to meet the needs of Tririga? | It is expected that training be in the CAD software solution. Section C.3.1.4-1 has been updtaed and CFAM updates has been removed from the requirments for training. | |
| 23 | 9 | C.3.1.5-1 | The contractor shall provide annual software support services for the software ordered under Task Area 1 virtually via a live helpdesk chat, email and phone number with ability to remote access the Library systems for | |||
| troubleshooting. The contractor’s helpdesk shall provide responses to the Library within one business day of submission. | Is this support expected to extend to the Tririga software? | No, the contractor is not expected to provide support to the Tririga software. | ||||
| 24 | 12 | C.6.1 | Contractor will assign a contract manager who will participate and maintain oversight of production, deliverables, provide quality control, attend progress review meetings, and be responsible for the overall performance of the work under the IDIQ. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. | Key Personnel Qualifications/Descriptions are not included. Does LOC intend to provide labor category qualifications and/or descriptions for Key Personnel? | Section C.6.1 has been updated, there are no Key Personnel for the IDIQ contract. Key personnel may be named at the task order level. Please Attachment J5- Labor descriptions for full labor category descriptions. | |
| 25 | 61 | L.2.4.1 | VOLUME I: TECHNICAL VOLUME (shall not exceed 50 pages in length, not including signed SF1449 and SF30, cover pages, table of contents and appendixes for: Quality Control Plan, Communications Plan; and subcontractor past projects. Pages exceeding the 50 page limit will not be read) | Does LOC expect SF330s or resumes of Key Personnel be included in Volume I? Does LOC expect to be provided with descriptions of labor roles? | SF30's a KJey Personnel resume will not be included in the page total for Volume I and should be included in an appendix. Please Attachment J5- Labor descriptions for full labor category descriptions. | |
| 26 | 63 | L.2.4.2.1 | Factor 5: Price | |||
| Offerors shall provide pricing proposals using the excel template in Attachment J1- Price Proposal Template. Offerors shall submit a list of items and labor rates for each category anticipated to be used to complete the requirements described in Section C. | In regards to the labor hours listed in Attachment J1 tab labeled 'IDIQ Task Area 2', is the contractor locked into these hours as a not to exceed allotment for the work able to be performed in that timeframe? | No, the hours provided are an estimation provided by the LOC to help provide estimated scale of work for pricing this IDIQ, not a set allotment of hours. | ||||
| 27 | Tab 1 | Attachment J1 Pricing Template | SOW/PWS Section C.3.1.1 | Can you please confirm the quantity of licenses needed? Is it expected the amount may increase? | The number displayed is an estimation provided by the LOC to help provide scale for offerors to establish overall contract value, not an exact number and actual number of licenses may be less or more than the listed 25. |
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