03 - PERFORMANCE WORK STATEMENT_SHOP CONSUMABLES.docx

PERFORMANCE WORK STATEMENT (PWS)

Consumable Bench Stock Inventory Management and Replenishment BPA Part 1 General Information

1. GENERAL: This is a non-personal services contract to provide inventory management and stock replenishment for shop consumable parts, as identified, located at seven Massachusetts Army National Guard (MAARNG) Surface Equipment Maintenance Facilities (SEMF) located in Westfield, Worcester, Reading, Brockton, Framingham, Devens, and Joint Base Cape Cod (JBCC) sites; and two MAARNG Army Aviation Support Facilities (AASF) located at JBCC and Westfield. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inventory management and consumable parts replenishment as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. At time of award and throughout the duration of this contract, the Contractor shall assure that Contractor personnel completely understand the requirements of this PWS. Service technicians should have a sound mechanical aptitude, ability, and an extensive working knowledge of managing inventory, replenishing consumable bench stock, projecting consumption rates, and providing stock for a wide variety of consumable parts. A sample parts listing is attached to this PWS which is not all-inclusive but is representative of the types of products to be supplied to the facilities.

1.2 Background: Massachusetts Army National Guard Directorate of Logistics Surface Maintenance Office (MAARNG DOL SMMO) Surface Equipment Maintenance Facilities (SEMFs) and Army Aviation Support Facilities (AASFs) each internally manage, inventory, and restock their respective shop consumables (bench stock). Bench stocks are low-cost, high-use, consumable items used by maintenance personnel at an unpredictable rate. Ordering these items through MILSTRIP, DLA, or other conventional means has recently proven challenging as there is not a detailed repository of NIINs that can be used to replenish all necessary consumable stockages. As such, it has become increasingly difficult for each individual facility to manage these stockages and order the appropriate replacement through conventional means.

1.3 Objectives: Provide customizable and specific management of consumable inventory for each of the surface and aviation maintenance facilities. Coordinate with the COR and end user to restock consumable bench stock items in accordance with their needs. Provide facilities with the ability to procure new consumable items not previously stocked, and applicable storage options where necessary.

1.4 Scope: Bench stocks are low-cost, high-use, consumable supply classes II (equipment), III P (packaged petroleum, oils, and lubricants), IV (construction materials), and IX (repair parts) items (less components) used by maintenance personnel at an unpredictable rate. Bench stocks may include, but not limited to: common hardware, nuts, bolts, washers, capacitors, wire, tubing, hoses, ropes, webbing, thread, welding rods, sandpaper, gasket material, sheet metal, seals, oils, grease, and repair kits. Services include inventory management and replenishment of bench stock items, as identified in attachment 1 of the contract, located at MAARNG SMMO Westfield, Worcester, Reading, Brockton, Framingham, Devens, and Joint Base Cape Cod sites and AASF Buzzards Bay and Westfield sites. For coverage purposes, this PWS will cover all consumable bench stock items as a broad category as defined in AR 710-2 and in this PWS in paragraph 1.2 Background. As each facility differs in size, scope, types of bench stock needed, and mission set, each facility will require different parameters for how their inventory will be managed. For example, smaller shops generally use less bench stock than larger shops, and facilities that support heavier equipment will require different types of consumable items to support the unique equipment. Regarding AASF bench stock, these consumable items are only to be used for ground equipment used by the AASF and in support of aviation units. Aviation-specific parts and consumable items for aircraft are outside the scope of this contract.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 1 May 2026 – 31 April 2027 Option Year I: 1 May 2027 – 31 April 2028 Option Year II: 1 May 2028 – 31 April 2029 Option Year III: 1 May 2029 – 31 April 2030 Option Year IV: 1 May 2030 – 31 April 2031

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Contractor’s Quality Control Program (QCP) is required with contractor’s proposal. Two copies of a comprehensive written QCP are required by the KO and COR within 5 working days when changed thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The COR will monitor maintenance/repair work and evaluate Contractor performance per the PWS. The COR will notify the contractor of all errors, deficiencies or deviations from performance standard. The COR will report all deficiencies to the KO monthly.

1.6.3 Recognized Holidays: Contractor is not required to perform services on the following federal holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700 and 1600 Monday through Friday except when the Government facility closes due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor is not reimbursed when the government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility closes for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work performed under this contract is on-site at MAARNG SMMO 137 Franklin St. Westfield, MA 01085 25 Haverhill St. Reading, MA 01867 98 Montauk Road, Brockton, MA 02301 50 Officer Manny Familia Way, Worcester, MA 01608 522 Concord Street, Framingham, MA 01701 81 Barnum Road, Devens, MA 01434 BLDG 4682 SFC Robert E. Rooney Drive, Buzzards Bay, MA 02542 AASF#1, 2816 Richardson Rd, Joint Base Cape Cod Buzzards Bay MA 02542 AASF#2, Building #2 179 Falcon Drive Westfield, MA 01085

1.6.6 Security Requirements: Contractor representative(s) will require base access to Massachusetts Army National Guard Surface Maintenance Office Controlled Area (MAARNG SMMO CIA) and other local Bases. Vendor shall notify the Contracting Officer Representative (COR), para 1.610, ten days prior to arriving at site of requested forklifts.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, equipment and materials shall be secured.

1.6.7.2 Key and Manual Control: The Contractor shall establish and implement methods of making sure no keys and maintenance manuals issued to the Contractor by the Government are not lost or misplaced and not used by unauthorized persons.

1.6.7.2.1. In the event keys or maintenance manuals are lost or damaged, the Contractor shall, upon direction of the COR, replace the key or manual at Contractor’s expense; however, the Government, at its option, may replace the key or manual. When the replacement of key or manual is performed by the Government, the total cost replacement shall be deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys and manuals by any persons other than the Contractor’s employees.

1.6.8 Special Qualifications: Contractor will supply a manufacturer technical representative or certified mechanics to perform maintenance and repair work on Government owned bench stock inventory and storage systems.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At the meeting, the contracting officer will apprise the contractor of how the Government views the contractor's performance and the contractor will appraise the Government of problems, if any, being experienced. Appropriate actions are made to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract. Perform inspections necessary in connection with contract performance. Maintain written and oral communications with the Contractor concerning technical aspects of the contract. Monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: contract manager/Alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours 7:00 a.m. to 4:00p.m., Monday through Friday except when the government facility is closed for administrative reasons.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will not provide supplies, equipment, materials, facilities, utilities or services to perform tasks outlined in the PWS.

3.2. The Government will provide the location of all bench stock storage and provide a liaison to escort contractor personnel to the bench stock storage location(s) as needed. The COR shall email the contracting officer, contracting specialist, and contractor POC in the event that a maintenance facility’s storage area cannot be found the day of the scheduled inventory or replenishment.

3.3. The Government shall provide all manuals to the contractor after award for up to 30 days as agreed by both parties. The Contractor shall return the manuals within the agreed upon time.

3.4. Equipment List: See attached bench stock parts list spreadsheet.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, materials, facilities, utilities and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. CLIN 0001 – Initial Inventory: Initial Inventory will be performed IAW this PWS and solicitation/contract attachments. The vendor will conduct site visits at each location and evaluate their current stock levels and storage of bench stock. They will provide recommendations for fulfillment based on this inventory.

5.2. CLIN 0002 – Bench Stock Fulfillment: Bench Stock Fulfillment will be performed IAW this PWS and solicitation/contract attachments. Based on the results from initial and subsequent inventories, the vendor will provide a quote to fulfill bench stock orders based on the needs of each facility and recommendations from the vendor. They will then provide a quote to fulfill stockages for each facility on an as-needed basis, dictated by the SMMO. The contractor shall provide a fulfillment summary, cost estimate, and completion estimate IAW the below delivery schedule.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all OSHA regulations, Original Equipment Manufacturer Service/Maintenance/Repair Manuals, and local policies and procedures.

Performance Requirements Summary Quality Assurance Surveillance Plan

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

(This is the maximum error rate. It could possibly be “Zero deviation from standard”) Method of Surveillance

PRS # 1: PWS 5.1.

Initial Inventory

The contractor will conduct site visits at each location and evaluate their current stock levels and storage of bench stock.

PRS # 2: PWS 5.2.

Bench Stock Fulfillment

The contractor shall manage the consumable inventory of each individual maintenance facility and fulfill bench stock when quantities are diminished and/or requested by the shop supervisor. Periodicity will be as needed by each facility.

deficient conditions, incomplete deliveries, or unsatisfactory quality of parts, and contact Contractor for resolution. KO will assess performance monthly per the COR’s monthly report.

DELIVERABLES SCHEDULE

provided

provided to the COR and contract specialist via the following emails:

kevin.a.lackey.mil@army.mil christopher.l.thomae.mil@army.mil melissa.l.melcher2.civ@army.mil