03. FTQW261303, Eielson Bridge Study, SOW, 1 Aug 25.pdf

STATEMENT OF WORK

FOR

ARCHITECT-ENGINEERING (A-E) SERVICES

TO PROVIDE

Planning Study Documents

FOR

BRIDGE INSPECTION AND STUDY

AT

EIELSON AIR FORCE BASE (AFB), ALASKA (AK)

Project No: FTQW261303

01 AUGUST 2025

Eielson Bridge Study & Inspection - Statement of Work (01 August 2025) Eielson AFB, Alaska

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1.0 INTRODUCTION

The project focuses on conducting a comprehensive base wide study and inspection of all bridges not currently inspected by third parties at Eielson Air Force Base (AFB), Alaska.

There are currently fourteen (14) identified bridges located at Eielson AFB (see Attachment 1). Currently four (4) bridges fall under the jurisdiction of the Alaska Department of Transportation (AKDOT), five (5) bridges fall under the jurisdiction of Alyeska Pipeline. Quarry Road bridge over French Creek (Road Bridge 1) and Eielson Pipeline Road bridge over French Creek (Trail Bridge 2) were previously inspected by the Federal Highway Administration (FHWA). Eielson AFB is now responsible for inspecting those two (2) bridges. In addition, three (3) bridges and fourteen (14) culverts are under Eielson AFB’s control but have not been previously inspected.

This Statement of Work (SOW) defines the requirements for inventorying, inspecting, and developing schematic repair plans and cost estimations for the nineteen (19) bridges/culverts. This list is not exhaustive; the Contractor must verify all bridges and culverts within the project scope and identify any missing structures that should be included. Unless otherwise specified, "bridge" in this scope refers to all bridges and culverts listed, as well as any additional bridges or culverts identified by the Contractor and confirmed by the Government.

2.0 DESCRIPTION OF SERVICES

The Contractor shall provide professional inspection and engineer services for bridges. Although this scope includes a broad range of bridges not inspected by FHW and not located on the National Highway System - such as smaller scale pedestrian bridges, the Contractor shall adhere to National Bridge Inspection Standards (NBIS) and American Association of State Highway and Transportation Officials (AASHTO) guidelines whenever applicable and feasible.

3.0 SCOPE OF WORK

The scope of this project includes validating bridge inventory at Eielson AFB, NBIS-compliant in-depth inspection, structural inventory and appraisal, schematic repair plan and estimated cost for each identified bridge in Attachment 1, as well as any additional bridges added by the contractor and approved by the Government.

The period of performance for this work is twelve months after Notice to Proceed.

3.1 TASK 1 – Planning and Inventory Confirmation

The Contractor Shall:

3.1.1 Coordinate with the Government to verify all bridges within the project. A Bridge locator map is provided in Attachment 1.

3.1.2 Review the FHWA inspection reports for Quarry Road bridge and Eielson Pipeline Road bridge in Attachment 2.

3.1.2 1 Identify any missing structures that should be included. This includes any unidentified bridge/culvert, regardless of whether it meets the NBIS definition for opening length, whose failure could pose a life-threatening or operational hazard to the Government.

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3.1.3 Develop and submit a sample inspection form and/or checklist and an inspection schedule for Government approval.

3.1.4 Coordinate base access and escorts with the 354 CES Project Manager (PM) and the 354 CONS Contracting Officer (CO).

Contractor Deliverable:

• Kickoff meeting minutes

• Bridge inventory confirmation

• Sample inspection form and/or checklist

• Inspection schedule

3.2 TASK 2 – Bridge Inspections and Repair Recommendations

The Contractor shall:

3.2.1 Arrange for temporary traffic controls when necessary.

3.2.2 Capture a complete inventory of bridge components and elements, document the bridge geometry, record the baseline conditions of all components and elements, establish load ratings, and set future inspection intervals. For previously inspected bridges, the contractor shall verify and complete any existing information of this type.

3.2.3 Conduct NBIS-compliant in-depth inspections for each bridge.

3.2.4 Capture photographic documentation of each bridge.

3.2.5 Report structural and drainage deficiencies, safety hazards, repair needs, present options/recommendations for repair, maintenance, and replacement for each bridge, including draft cost estimates.

3.2.6 Prepare a summary matrix of all bridges with conditions rankings.

Contract Deliverable:

• Structural inventory and in-depth inspection report for each bridge

• Draft repair options/recommendation for each bridge

• Draft cost estimate for repairs to each bridge

• Prioritized Bridge Condition Matrix

• Review meeting minutes

3.3 TASK 3 – Schematic Repair Plans

The Contractor shall:

3.2.1 Revise the structural inventory and inspection report based on Government feedback.

3.2.2 Complete the schematic plan for repair, maintenance, and replacement.

Contract Deliverable:

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• Revised inventory and in-depth inspection report (if applicable)

• Schematic repair plan for each bridge

• Schematic repair plan cost estimates for each bridge

4.0 SUBMITTALS AND DELIVERABLES

The Contractor is required to provide documentation and reports at various stages of the project to ensure accountability, transparency, and adherence to the scope of work. Deliverables shall be submitted in electronic format (e.g., Adobe PDF, MS Word, Excel, CAD files) via the designated document transfer system.

4.1 Task 1 – Planning and Inventory Confirmation

4.1.1 Post-award Kick-Off Teleconference Call: A post-award kick-off meeting with Government will be held within fifteen (15) working days of NTP. The post-award kick-off meeting will include all key team members.

4.1.2 Project Coordination Teleconferences and Status Updates: Coordination meetings with the Government shall be conducted as needed to discuss progress and any roadblocks.

4.1.3 Meeting Minutes: Meeting minutes will include meeting attendees, decisions made, action items per the POC. The document must be in MS Word (current version) or Adobe PDF (current version) and be sent to the 354 CES PM and 354 CONS CO, by the Contractor, in digital form via email.

4.1.4 Sample Inspection Form and Schedule: Before beginning Task 2, the contractor must obtain government approval for the sample inspection form and schedule.

4.2 Task 2 - Bridge Inspection and Repair Recommendations

4.2.1 Draft Document Submittal: The Contractor shall submit Task 2 deliverables for government review.

4.2.2 Review Meeting: A review meeting with the Government will be held for the draft submittal.

4.2.3 Meeting Minutes: Meeting minutes will include meeting attendees, decisions made, action items per the POC. The document must be in MS Word (current version) or Adobe PDF (current version) and be sent to the 354 CES PM and 354 CONS CO, by the Contractor, in digital form via email.

4.2.4 Progress Reporting: The Contractor shall submit monthly progress reports detailing the status of the project phase and challenges encountered.

4.3 Task 3 - Schematic Repair Plan

4.3.1 Final Submittal: After addressing Government comments and repair choices, the Contractor shall submit the remaining deliverables to the Government.

5.0 CONTRACT REQUIREMENTS

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All deliverables require Government review and approval. While Government comments on structural inventories and inspection reports are optional, feedback on repair recommendations will be provided to facilitate the development of the schematic repair plans.

5.1 Government Review and Comment Resolution

• The Government will have a 28 calendar day review period for all draft deliverables.

• The Contractor shall provide a comment resolution matrix (CRM) tracking all Government comments, reponses, and incorporated changes.

• Revised deliverables shall be submitted within 28 calendar days after receiving Government

NTP.

• Any significant disputes regarding review comments shall be escalated to the 354 CES PM and

CO.

6.0 GENERAL REQUIREMENTS

6.1 Project Management Support

6.2.1 Technical Expertise: The Contractor shall assist in providing technical expertise to the Government at meetings. The Contractor shall assist in delivering technical presentations, facilitate meetings, providing agendas and meeting minutes.

6.2.2 Technical Reviews: The Contractor shall perform and deliver technical reviews of all deliverables submitted to the Government for validation. Reviews shall assess technical accuracy/completeness, compliance with applicable regulations, and feasibility.

6.2.3 Documentation: The Contractor shall assist in documenting program files, organizing files and providing administrative support.

6.2 Quality Assurance/Quality Control (QA/QC)

6.3.1 Oversite: The Contractor shall provide QA/QC oversight of field activities and implement QA/QC measures to verify document accuracy and ensure procedural adherence.

7.0 TRAVEL REQUIREMENTS

The Contractor shall estimate travel costs based on the following anticipated requirements for this government order:

7.1 Estimated 15-25 bridges requiring on-site inspections across Eielson AFB.

7.2 Site visits should be planned during snow-free months (approximately May – September).

7.3 The Contractor shall coordinate travel plans with the CO and 354 CES PM.

8.0 APPLICABLE DOCUMENTS

The Contractor shall ensure compliance with all applicable standards, including but not limited to:

• 23 CFR Part 650, Subpart C - National Bridge Inspection Standards (NBIS)

• FHWA Bridge Inspector’s Reference Manual 2023

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• AASHTO Manual for Bridge Evaluation 2018

• AASHTO Manual for Bridge Element Inspection 2022

• AASHTO Culvert and Storm Drain System Inspection Guide 2020

9.0 PLACE OF PERFORMANCE

• Eielson AFB, Alaska

• Remote work may be conducted for certain tasks, such as engineering analysis and report writing.

11.0 GOVERNMENT POINTS OF CONTACT

Contracting Officer:

Kimberly Graham

(907) 337-7482 kimberly.graham.3@af.mil

354 CES Project Manager:

Yuanyuan Zhao

(907) 377-4251 yuanyuan.zhao.ctr@us.af.mil

354 CES Interim Engineering Flight Chief:

Jason Colquhoun

(907) 377-1736 jason.colquhoun@us.af.mil

END OF STATEMENT OF WORK

ATTACHMENTS:

1. Eielson Bridge Locator Map

2. Previous inspection reports by FHWA mailto:kimberly.graham.3@af.mil mailto:yuanyuan.zhao.ctr@us.af.mil mailto:jason.colquhoun@us.af.mil